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HomeMy WebLinkAboutBOARD ACTION SUMMARY 04-23-15Jl Central Contra Costa Sanitary District SPECIAL BOARD MEETING ACTION SUMMARY Board Room Thursday April 23, 2015 2:00 p.m. 1. ROLL CALL President McGill called the meeting to order at 2:00 p.m. BOARD OF DIRECTORS: MICHAEL R AICGILL President TAD J PILECKI Pre %ident Pro Tent PAUL H CAUSEY JAMES A NEJEDLY DAVID R WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 inviv.centralsan.org PRESENT: Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None a. Pledge of Allegiance to the Flag BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Recognize 2014 Safety Suggestion of the Year Award recipient Robert Walker, Maintenance Crew Member 11 in the Operations Department — Collection System Operations Division, for his suggestion to install hinged lids on certain easement manholes. BOARD ACTION: President McGill presented the award. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) March 19, 2015; and 2) April 2, 2015. b. Approve expenditures dated April 23, 2015. Approval recommended by Finance Committee. April 23, 2015 Special Board Meeting Action Summary Page 2 C. Adopt new Board Compensation Resolution 2015 -008 to include updated procedures for appointment of Board liaisons, and rescind prior Board Compensation Resolution 2014 -011. Approval recommended by Administration Committee. d. Adopt updated Board Policy (BP) 004 — Integrated Pest Management. Approval recommended by Administration Committee. e. Award a construction contract in the amount of $1,812,211 to Precision Engineering, Inc., the lowest responsive and responsible bidder for the Lafayette Sewer Renovations, Phase 9, District Project 8421; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. f. Award a construction contract in the amount of $1,996,210 to SAK Construction, LLC, the lowest responsive and responsible bidder for the M1 CIPP Rehabilitation Project, District Project 8424; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. g. Authorize the transfer of $400,000 from the Fiscal Year (FY) 2014 -15 Capital Improvement Budget (CIB) Collection System Program Contingency account to the FY 2014 -15 Vehicle and Equipment Budget, District Project 8215, General Improvements Program; and authorize the General Manager to purchase a Vactor Jet - Rodder at an estimated cost of $400,000. h. Adopt Resolution 2015 -009 authorizing execution of a real property agreement with Contra Costa County related to 255 Glacier Drive, Martinez; and authorizing staff to record documents with the Contra Costa County Recorder. Adopt new General Manager Authority Resolution 2015 -010 to include delegating authority to the General Manager for certain personnel actions, and rescind prior General Manager Authority Resolution 2011 -065. Approval recommended by Administration Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 7.a. was heard before Item 6.a. to accommodate the representatives of Diablo Country Club who were present at the meeting. April 23, 2015 Special Board Meeting Action Summary Page 3 6. REPORTS a. General Manager 1) Annual update on the District's Recycled Water Program. BOARD ACTION: Received the update. 2) General Manager Announcements The following announcements were included in the agenda packet: a) Public bidding for Treatment Plant Piping Renovations, Phase 8, District Project 7310 b) Public bidding for Treatment Plant Safety Enhancement (Phase 4 Revised), District Project 7311 (includes POD ADA Improvements, District Project 8239, and Buffer and Rental Property Improvements, District Project 8237) c) Public bidding for District -Wide CCTV Inspection of Sanitary Sewers 2015 Project d) Recap of contracts signed by General Manager during first quarter of 2015 The following additional announcements were made at the meeting: e) Outreach efforts underway with school districts most affected by proposed Sewer Service Charge rate increases f) Steps taken to mitigate consequences of incorrect phone number in Proposition 218 Notice BOARD ACTION: Received the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) BOARD ACTION: Received the announcement that a closed session would be held for Items 10.a. and 10.b. C. Secretary of the District Announced Finance Committee meeting on Monday, April 27, at 3:00 p.m. April 23, 2015 Special Board Meeting Action Summary Page 4 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causev • April 2, 2015 Contra Costa County Mayors' Conference hosted by the City of Pinole. Topic: Ensuring Opportunity. The Campaign to Cut Poverty in Contra Costa County (expenses). Member Causey reported that as a result of a discussion with a representative of East Bay Regional Parks District ( EBRPD) at this event, he would like a meeting between District staff and representatives from EBRPD to discuss issues of mutual interest, especially relating to easements. a) April 8, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). April 13 -15, 2015 — National Association of Clean Water Agencies (NACWA) Environmental Policy Forum in Washington, DC (expenses). April 16, 2015 — Walnut Creek Chamber of Commerce 2015 Installation Luncheon and UXL Awards in Walnut Creek (expenses). • April 23, 2015 — 2015 State of the Town (Danville) and Community Awards Luncheon (expenses). Member Nejedly b) April 6, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki c) April 14, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). April 23, 2015 Special Board Meeting Action Summary Page 5 Member Williams d) April 6, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). President McGill • April 2, 2015 Contra Costa County Mayors' Conference hosted by the City of Pinole. Topic: Ensuring Opportunity. The Campaign to Cut Poverty in Contra Costa County (expenses). • April 9, 2015 — 28th Decision Makers Conference at the Oakland Scottish Rite Center. Topic: Growing the Bay Area's Maritime & Industrial Economy to Secure a Sustainable Future (expenses). • April 16, 2015 — 2015 East Bay Leadership Series (Part 2) in Concord. Topic: East Bay Economic Forecast and Infrastructure Panel (expenses). • April 17, 2015 — Board Liaison meeting with Assemblywoman Catharine Baker in San Ramon (stipend). • April 20, 2015 — California Special Districts Association (CSDA) — Contra Costa Chapter (CCSDA) Meeting (stipend). BOARD ACTION: Received the reports: 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings and made the following additional announcements at the meeting: • He was elected CSDA Director at Large at the April 20, 2015 meeting of the CCSDA. • He asked Mr. Alm to advise as to potential Brown Act implications if Member Causey were to accompany him and Member Pilecki when they meet with representatives of the City of Walnut Creek to discuss Recycled Water issues, which fall under the domain of the Real Estate, Environmental & Planning Committee. • He announced the upcoming CoCo San Sustainable Farm: Drought & Urban Farming Event will be held from 2:00 to 4:00 p.m. on Friday, May 8, 2015 and distributed copies of the flyer. He noted that the Real Estate, Environmental and Planning April 23, 2015 Special Board Meeting Action Summary Page 6 Committee supported the event, and directed staff to work with CoCo San to coordinate the event. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. BOARD ACTION: None. 7. ENGINEERING a. Consider authorizing the General Manager to execute a Memorandum of Understanding (MOU) between the District and Diablo Country Club (DCC) for the Satellite Recycled Water Treatment Plant Project, and find that the Project is exempt from CEQA. Approval recommended by Real Estate, Environmental & Planning Committee. BOARD ACTION: Found the project to be exempt from CEQA and authorized the General Manager to execute an MOU with DCC for the Satellite Recycled Water Treatment Plant Project. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Williams requested an update on the deliverables and performance goals contained in the lease agreement entered into with CoCo San Sustainable Farm in 2014. 10. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. District Negotiators: • Labor Relations Consultants Bruce Heid and Stacey Cue of IEDA April 23, 2015 Special Board Meeting Action Summary Page 7 Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group BOARD ACTION: Held Closed Session. 11. REPORT OUT OF CLOSED SESSION No reportable action. 12. ADJOURNMENT at 5:00 p.m.