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Home My WebLink About00. BOARD AGENDA 05-07-15Central Contra BOARD MEETING AGENDA Board Room Thursday May 7, 2015 2:00 p.m. Sanitary District INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper May 7, 2015 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag b. Introductions • Robert Walton, Utility Worker in the Operations Department, Plant Maintenance Division, effective April 27, 2015. • Mark Benedetti, Machinist in the Operations Department, Plant Maintenance Division, effective April 30, 2015. Staff Recommendation: Welcome new employees. President McGill will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated May 7, 2015. Approval recommended by Finance Committee. b. Receive March 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. C. Set public hearing for June 4, 2015 at 7:00 p.m. to consider: • Adopting the Fiscal Year (FY) 2015 -16 Operations and Maintenance (O &M), Debt Service and Self- Insurance Fund Budgets; and • Adopting the FY 2015 -16 Capital Improvement Budget (CIB) and approving the 2015 Ten -Year Capital Improvement Plan (CIP). d. Adopt Resolution 2015 -011 authorizing execution of a quitclaim deed to Taylor Morrison of California, LLC for obsolete rights on the Ryan Terrace condominium property located off Old Crow Canyon Road in San Ramon (APN 208 - 280 -017), and authorizing staff to record documents with the Contra Costa County Recorder. e. Adopt Resolution 2015 -012 accepting seven grants of easement related to the Martinez Sewer Renovations, Phase 4, District Project 8415, for property located in Martinez, and authorizing staff to record documents with the Contra Costa County Recorder. May 7, 2015 Board Agenda Page 3 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. BIDS AND AWARDS a. Authorize the General Manager to execute a construction contract in the amount of $89,700 with JW Backhoe & Construction, Inc., the lowest responsive and responsible bidder for the Concord Landscape Project, Phase 2 (Recycled Water Customer Connections), District Project 7299A; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (5 minute staff presentation.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; authorize the General Manager to execute a construction contract with JW Backhoe & Construction, Inc.; and authorize the General Manager to execute the contract documents subject to submittal requirements. 6. REPORTS a. General Manager 1) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey Member Pilecki Member Nejedly a) April 27, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). May 7, 2015 Board Agenda Page 4 President McGill b) April 20, 2015 — Administration Committee meeting — President McGill (stipend) and Member Williams (stipend). • April 27 -28, 2015 — California Association of Sanitation Agencies (CASA) Spring Legislative and Public Policy Forum in Sacramento (expenses). • April 28 -May 1, 2015 - California Water Environmental Association (CWEA) Annual Conference in San Diego (expenses). • May 5, 2015 — Board Liaison meeting with Contra Costa Water District (CCWD) Board President Joseph L. Campbell and General Manager Jerry D. Brown (stipend). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ADJOURNMENT May 7, 2015 Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION MAY 2015 Wednesday Real Estate, Environmental & Planning Committee West County Wastewater District May 6 Meeting Pilecki, McGill Water Pollution Control Plant 11:00 a.m. 2377 Garden Tract Road, Richmond Thursday Board Meeting Board Room May 7 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference May 11 Williams, McGill Room 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room May 11 Nejedly, Pilecki 3:00 p.m. Tuesday Engineering & Operations Committee Meeting Second Floor Conference Room May 12 Causey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room May 21 Board of Directors 2:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference Room May 26 Williams, McGill 8:00 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room May 26 Nejedly, Pilecki 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 511115