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HomeMy WebLinkAboutADMINISTRATION ACTION SUMMARY 04-06-15central 4 W, /) d) Sanitary District REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADMINISTRATION COMMITTEE ACTION SUMMARY Chair Williams Member McGill Monday, April 6, 2015 8:00 a.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tent PAUL H CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org PRESENT: Chair David Williams and Member Mike McGill, General Manager Roger Bailey, Deputy General Manager Ann Sasaki, Director of Administration David Heath, Director of Engineering and Technical Services Jean -Marc Petit, Human Resources Manager Teji O'Malley, Secretary of the District Elaine Boehme, District Counsel Kent Alm, Planning and Development Services Division Manager Danea Gemmell (left after Item 4.), and Assistant to the Secretary of the District Donna Anderson. Call Meeting to Order Chair Williams called the meeting to order at 8:00 a.m. 2. Public Comments None. 3. Discuss recommended changes to the following resolutions: a. Review draft position paper to consider updating Board Compensation Resolution 2014 -011 regarding the appointment to and establishment of Board Committees, meeting compensation and expense reimbursement for Board Members, and to add agencies for which Board liaisons have been appointed COMMITTEE ACTION: Recommended Board approval. Administration Committee Action Summary April 6, 2015 Page 2 b. Review draft position paper to consider adopting new resolution setting forth and delegating certain authorities to the General Manager and rescinding prior Resolution 2011 -065 Human Resources Manager Teji O'Malley referred to the material contained in the agenda packet and noted that the proposed additional paragraph incorporates the Committee's recommendations made at the March 9, 2015 meeting as well as other personnel actions which have already been delegated to the General Manager by previous Board action. While the Committee Members were supportive of the proposed changes in terms of delegating authority for certain personnel actions, Member McGill suggested that before the proposed changes are brought before the full Board, staff revisit the resolution to see if any further modifications should be suggested. COMMITTEE ACTION: Reviewed and recommended that staff investigate possible further proposed changes to the General Manager authority resolution in areas other than Human Resources, and bring a draft Position Paper /redlined resolution to the Committee in the near future for further review and recommendation. 4. Review draft position paper regarding proposed revisions to existing Board Policy 004 — Integrated Pest Management (IPM) COMMITTEE ACTION: Recommended Board approval. 5. Receive update on contract for general legal services Phase 2 District Counsel Kent Alm explained the proposed changes to the contract and responded to questions from the Committee Members regarding rates, the appropriateness of cost of living increases in the District Counsel contract, the use of associates to perform lower -level legal work, timeliness of billings, indemnification, succession planning for legal services, and exactly what is included in retainer services versus services that are billed on an hourly basis. COMMITTEE ACTION: Provided direction to staff and District Counsel and requested that a revised contract be brought back for further review. Administration Committee Action Summary April 6, 2015 Page 3 6. Standing I c tems a. Planning for 2017 Labor Negotiations 1) Review Gantt chart of activities leading up to 2017 Labor Negotiations Ms. O'Malley noted that detail for a rolling 12 -month period was added to the Gantt chart. With regard to Item H. on the first page of the chart, they suggested using the same consultant to conduct both the training of the Board Members on their roles and responsibilities during bargaining, as well as training on the Board Member roles and responsibilities in general. They suggested that staff contact Brent Ives to assess his availability. COMMITTEE ACTION: Provided direction to staff. b. Risk Management (discuss outstanding claims and new claims, if any, and receive Loss Control Report once a month) — no staff report None. C. Receive update on pending litigation re AB 197 (Public Employers Pension Reform Act of 2013) (PEPRA) - no staff report District Counsel Kent Alm noted that the outcome of litigation related to AB 197 is expected to be decided prior to the 2017 labor negotiations process. COMMITTEE ACTION: Directed staff to expand the description for this standing item to include Contra Costa County Employees' Retirement Association (CCCERA) straddling issues. 7. Announcements a. Future scheduled meetings: Monday, April 20, 2015 at 8:00 a.m. Monday, May 11, 2015 at 8:00 a.m. Tuesday, May 26, 2015 at 8:00 a.m. COMMITTEE ACTION: Received the announcements. Administration Committee Action Summary April 6, 2015 Page 4 Suggestions for future agenda items None. Adjournment — 9:16 a.m.