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Home My WebLink About04.e. Award contract for Lafayette Sewer Renovations (Phase 9), DP 8421Central Contra Costa Sanitary District BOARD OF DIRECTORS • POSITION PAPER Board Meeting Date: April 23, 2015 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH PRECISION ENGINEERING, INC. FOR THE CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS, PHASE 9, DISTRICT PROJECT 8421 Submitted By: Initiating Dept. /Div.: Nancy A. Molina, Associate Engineer Engineering and Technical Services /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: S. Mestetsky — Senior Engineer .rocl E. Lopez — Provisional Capital Projects Division Manager Roger S. Bailey J -M Petit — Director of Engineering and Technical Services General Manager ISSUE: On March 26, 2015, three (3) sealed bids were received and opened for the construction of the Lafayette Sewer Renovations, Phase 9, District Project 8421. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $3,154,200, including design, bid price, contingency, and construction management. This project is included in the authorized fiscal year (FY) 2014 -15 Capital Improvement Budget (CIB) with a total estimated project cost of $3,350,000. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: Lafayette Sewer Renovations, Phase 9, is part of the ongoing Collection System Renovation Program. The Lafayette Sewer Renovations, Phase 9 project will renovate 8,500 linear feet of 6 -, 8 -, 10 -, 12 -, and 15 -inch sewerlines located within the public rights -of -way, easements, and near creeks (see Attachment 1). District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of the Lafayette Sewer Renovations, Phase 9, District Project 8421, is $2,650,000. This project was advertised on March 9 and 13, 2015. Three (3) sealed bids ranging from $1,812,211 to $2,054,274 were received and publicly opened C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8421 Award PP Lafayette 9 final.docx Page 1 of 6 POSITION PAPER Board Meeting Date: April 23, 2015 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH PRECISION ENGINEERING, INC. FOR THE CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS, PHASE 9, DISTRICT PROJECT 8421 on March 26, 2015. The Engineering Department conducted a technical and commercial review of the bids and determined that Precision Engineering, Inc. is the lowest responsive and responsible bidder with a bid amount of $1,812,211. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $2,504,211. The total cost of the Lafayette Sewer Renovations, Phase 9, is anticipated to be $3,154,211. This project is included in the FY 2014 -15 Capital Improvement Budget (CIB) on page CS -16, showing a total estimated project cost of $3,350,000. Staff has conducted a budget analysis of the FY 2014 -15 Collection System Program budget and concluded that adequate funds are available, as shown below: FY 2014 -15 Allocation Budget CS Program Authorized Estimated Allocations for Projects $ 18,139,000 Supplemental Board Authorizations $ Q Allocations Returned from Closeouts $ 0 Total Board Authorized Allocations $ 18,139,000 FY 2014 -15 Allocations to Date $ 9,390,000 This Allocation for DP 8421 $ 2,504,200 Remaining Unallocated Budget $ 6,244,800 Staff has concluded that this project is exempt from CEQA under District CEQA Guidelines Section 15302, because it involves replacement of existing sewer facilities at substantially the same locations and with the same purpose and level of activity as the facilities being replaced. Any capacity increases are for non - growth inducing, wet weather purposes. This project also is exempt under District CEQA Guidelines Section 15061(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distances involved, and the District's mitigating construction specifications. These specifications are standardized general and special conditions that are made part of the project bid documents to address environmental considerations, such as protecting trees and riparian areas, as well as compliance with applicable federal, state, county, district, municipal and local laws, ordinances, orders, and regulations. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8421 Award PP Lafayette 9 final.docx Page 2 of 6 POSITION PAPER Board Meeting Date: April 23, 2015 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH PRECISION ENGINEERING, INC. FOR THE CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS, PHASE 9, DISTRICT PROJECT 8421 COMMITTEE RECOMMENDATION: The Engineering & Operations Committee reviewed this subject at its meeting on April 8, 2015, and recommended Board approval. RECOMMENDED BOARD ACTION: Staff recommends the following: Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of $1,812,211 for the construction of the Lafayette Sewer Renovations, Phase 9, District Project 8421, to Precision Engineering, Inc., the lowest responsive and responsible bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. Attached Supporting Documents: 1. Project Location Map 2. Summary of Bids 3. Post -Bid / Preconstruction Estimate C:\ Users \dandersonWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8421 Award PP Lafayette 9 final.docx Page 3 of 6 ATTACHMENT 1 LAFAYETTE SEWER RENOVATION PHASE 9 DISTRICT PROJECT 8421 LOCATION MAP �:. LAFAYETTE 'tea BART STATION Zq -- I s _ t ... . { j 1C g�vo ' 1 i y._., f.... ir CAMPOLINDO HIGH SCHOOL of . r iv � 15 ti 1 a, ROf, Vol' ~ .,a t r � y i LEGEND ED PROJECT LOCATIONS C: \Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8421 Award PP Lafayette 9 final.docx Page 4 of 6 ATTACHMENT 2 LAFAYETTE SEWER RENOVATIONS, PHASE 9 DISTRICT PROJECT 8421 SUMMARY OF BIDS PROJECT NO.: 8421 DATE: MARCH 26, 2015 PROJECT NAME: LAFAYETTE SEWER RENOVATIONS, PHASE 9 PROJECT LOCATION: LAFAYETTE, CA NO. OF ADDENDA: 1 ENGINEER'S ESTIMATE: $2,650,000 NO. BIDDER BID PRICE 1 Precision Engineering, Inc. $1,812,211 San Francisco, CA 94124 2 K. J. Woods Construction, Inc. $1,888,000 San Francisco, CA 94124 3 Ranger Pipelines $2,054,274 San Francisco, CA 94124 BIDS OPENED BY /s/ Donna Anderson DATE: March 26, 2015 C: \Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8421 Award PP Lafayette 9 final.docx Page 5 of 6 ATTACHMENT 3 LAFAYETTE SEWER RENOVATIONS, PHASE 9 DISTRICT PROJECT 8421 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $1,812,211 b. Contingency at 15% $271,989 c. Permit 4$ 0,000 SUBTOTAL - CONSTRUCTION COST $2,124,200 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Construction Management $40,000 - Resident Engineer $60,000 - Public Relations $30,000 - Survey, CSO, Records $75,000 b. Consultants - Inspection $130,000 - Material Testing $30,000 - Geotechnical and Arborist $15,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $380,000 17.8% 3. ESTIMATED PREBID EXPENDITURES a. Design $535,000 b. Right of Way $20,000 c. Survey $95,000 SUBTOTAL - PREBID EXPENDITURES $650,000 30.6% 4. TOTAL PROJECT COST $3,154,200 5. FUNDS AUTHORIZED TO DATE $650,000 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT (Line 4 - Line 5) $2504,200 C: \Users \danderson\A ppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8421 Award PP Lafayette 9 final.docx Page 6 of 6