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Home My WebLink About00. BOARD AGENDA 4-23-15Jl Central Contra Costa Sanitary District INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tem SPECIAL B OARD MEETING PAULHCAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS AGENDA PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 Board Room www.centralsan.org Thursday April 23, 2015 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper April 23, 2015 Special Board Agenda Page 2 ROLL CAL I a. Pledge of Allegiance to the Flag 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Recognize 2014 Safety Suggestion of the Year Award recipient Robert Walker, Maintenance Crew Member II in the Operations Department — Collection System Operations Division, for his suggestion to install hinged lids on certain easement manholes. (5 minute staff presentation.) Staff Recommendation: Following the report, President McGill will present the award. 4. CONSENT CALENDAR Staff Recommendation (Motion Required); Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) March 19, 2015; and 2) April 2, 2015. b. Approve expenditures dated April 23, 2015. Approval recommended by Finance Committee. C. Adopt new Board Compensation Resolution 2015 -008 to include updated procedures for appointment of Board liaisons, and rescind prior Board Compensation Resolution 2014 -011. Approval recommended by Administration Committee. d. Adopt updated Board Policy (BP) 004 — Integrated Pest Management. Approval recommended by Administration Committee. e. Award a construction contract in the amount of $1,812,211 to Precision Engineering, Inc., the lowest responsive and responsible bidder for the Lafayette Sewer Renovations, Phase 9, District Project 8421; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. f. Award a construction contract in the amount of $1,996,210 to SAK Construction, LLC, the lowest responsive and responsible bidder for the M1 CIPP Rehabilitation Project, District Project 8424; find that the project is exempt from CEQA; and authorize the General Manager to execute the April 23, 2015 Special Board Agenda Page 3 contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. g. Authorize the transfer of $400,000 from the Fiscal Year (FY) 2014 -15 Capital Improvement Budget (CIB) Collection System Program Contingency account to the FY 2014 -15 Vehicle and Equipment Budget, District Project 8215, General Improvements Program; and authorize the General Manager to purchase a Vactor Jet - Rodder at an estimated cost of $400,000. h. Adopt Resolution 2015 -009 authorizing execution of a real property agreement with Contra Costa County related to 255 Glacier Drive, Martinez; and authorizing staff to record documents with the Contra Costa County Recorder. Adopt new General Manager Authority Resolution 2015 -010 to include delegating authority to the General Manager for certain personnel actions, and rescind prior General Manager Authority Resolution 2011 -065. Approval recommended by Administration Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Annual update on the District's Recycled Water Program. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. April 23, 2015 Special Board Agenda Page 4 Member Causey • April 2, 2015 Contra Costa County Mayors' Conference hosted by the City of Pinole. Topic: Ensuring Opportunity. The Campaign to Cut Poverty in Contra Costa County (expenses). a) April 8, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). • April 13 -15, 2015 — National Association of Clean Water Agencies (NACWA) Environmental Policy Forum in Washington, DC (expenses). • April 16, 2015 — Walnut Creek Chamber of Commerce 2015 Installation Luncheon and UXL Awards in Walnut Creek (expenses). April 23, 2015 — 2015 State of the Town (Danville) and Community Awards Luncheon (expenses). Member Nejedly b) April 6, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki c) April 14, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). Member Williams d) April 6, 2015 - Administration Committee meeting - Member Williams (stipend) and President McGill (stipend). President McGill • April 2, 2015 Contra Costa County Mayors' Conference hosted by the City of Pinole. Topic: Ensuring Opportunity. The Campaign to Cut Poverty in Contra Costa County (expenses). April 9, 2015 — 28th Decision Makers Conference at the Oakland Scottish Rite Center. Topic: Growing the Bay Area's Maritime & Industrial Economy to Secure a Sustainable Future (expenses). April 23, 2015 Special Board Agenda Page 5 April 16, 2015 — 2015 East Bay Leadership Series (Part 2) in Concord. Topic: East Bay Economic Forecast and Infrastructure Panel (expenses). April 17, 2015 — Board Liaison meeting with Assemblywoman Catharine Baker in San Ramon (stipend). April 20, 2015 — California Special Districts Association — Contra Costa Chapter Meeting (stipend). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 7. ENGINEERING a. Consider authorizing the General Manager to execute a Memorandum of Understanding (MOU) between the District and Diablo Country Club (DCC) for the Satellite Recycled Water Treatment Plant Project, and find that the Project is exempt from CEQA. Approval recommended by Real Estate, Environmental & Planning Committee. (15 minute presentation by Tom Terrill, President and CEO of East Bay Leadership Council.) Staff Recommendation (Motion Required): Find that the Project is exempt from CEQA and authorize the General Manager to execute an MOU with DCC for the Satellite Recycled Water Treatment Plant Project. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litiaation Dursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. April 23, 2015 Special Board Agenda Page 6 b. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Relations Consultants Bruce Heid and Stacey Cue of IEDA Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group Staff Recommendation: Hold Closed Session. 11. REPORT OUT OF CLOSED SESSION 12. ADJOURNMENT April 23, 2015 Special Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION APRIL 2015 Monday Finance Committee Meeting Third Floor Executive Conference Room April 27 Nejedly, Pilecki 3:00 p.m. MAY 2015 Wednesday Real Estate, Environmental & Planning Committee West County Wastewater District May 6 Meeting Pilecki, McGill 2910 Hilltop Drive, San Pablo 11:00 a.m. Thursday Board Meeting Board Room May 7 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference May 11 Williams, McGill Room 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room May 11 Nejedly, Pilecki 3:00 p.m. Tuesday Engineering & Operations Committee Meeting Second Floor Conference Room May 12 Causey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room May 21 Board of Directors 2:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference Room May 26 Williams, McGill 8:00 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room May 26 Nejedly, Pilecki 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4117115