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HomeMy WebLinkAbout05. Award contract to Precision Engineering, Inc. for DP 8421Central Contra Costa Sanitary District 5•
BOARD OF DIRECTORS
POSITION PA PER @MF,
Board Meeting Date: April 23, 2015
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS
SUBJECT TO SUBMITTAL REQUIREMENTS WITH PRECISION
ENGINEERING, INC. FOR THE CONSTRUCTION OF THE LAFAYETTE
SEWER RENOVATIONS, PHASE 9, DISTRICT PROJECT 8421
Submitted By: Initiating Dept. /Div.:
Nancy A. Molina, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
S. Mestetsky — Senior Engineer
E. Lopez — Provisional Capital Projects Division Manager
J -M Petit — Director of Engineering and Technical Services
Roger S. Bailey
General Manager
ISSUE: On March 26, 2015, three (3) sealed bids were received and opened for the
construction of the Lafayette Sewer Renovations, Phase 9, District Project 8421. The
Board of Directors must award the contract or reject bids within 50 days of the bid
opening. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award a construction contract, and authorize the
General Manager to execute the Contract Documents subject to favorable review of
insurance certificates, bond submittals, appropriate Contractor license, and any other
required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $3,154,211, including design, bid price,
contingency, and construction management. This project is included in the authorized
fiscal year (FY) 2014 -15 Capital Improvement Budget (CIB) with a total estimated
project cost of $3,350,000.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: Lafayette Sewer Renovations, Phase 9, is part of the ongoing
Collection System Renovation Program. The Lafayette Sewer Renovations, Phase 9
project will renovate 8,500 linear feet of 6 -, 8 -, 10 -, 12 -, and 15 -inch sewerlines located
within the public rights -of -way, easements, and near creeks (see Attachment 1).
District staff prepared the plans and specifications for the project. The Engineer's
estimate for construction of the Lafayette Sewer Renovations, Phase 9, District Project
8421, is $2,650,000. This project was advertised on March 9 and 13, 2015. Three (3)
sealed bids ranging from $1,812,211 to $2,054,274 were received and publicly opened
on March 26, 2015. The Engineering Department conducted a technical and
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POSITION PAPER
Board Meeting Date: April 23, 2015
Subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL
MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH PRECISION ENGINEERING, INC. FOR
THE CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS,
PHASE 9, DISTRICT PROJECT 8421
commercial review of the bids and determined that Precision Engineering, Inc. is the
lowest responsive and responsible bidder with a bid amount of $1,812,211. A summary
of bids received is shown in Attachment 2.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. The funds
required to complete this project, as shown in Attachment 3, are $2,504,211. The total
cost of the Lafayette Sewer Renovations, Phase 9, is anticipated to be $3,154,211.
This project is included in the FY 2014 -15 Capital Improvement Budget (CIB) on page
CS -16, showing a total project cost of $3,350,000. Staff has conducted a budget
analysis of the FY 2014 -15 Collection System Program budget and concluded that
adequate funds are available, as shown below:
FY 2014 -15 Allocation Budget
CS Program
Authorized Estimated Allocations for Projects
$ 18,139,000
Supplemental Board Authorizations
$ 0
Allocations Returned from closeouts
$ 0
Total Board Authorized Allocations
$ 18,139,000
FY 2014 -15 Allocations to Date
$ 9,690,000
This Allocation for DP 8421
$ 2,504,211
Remaining unallocated Budget
$ 5,944,789
Staff has concluded that this project is exempt from CEQA under District CEQA
Guidelines Section 15302, because it involves replacement of existing sewer facilities at
substantially the same locations and with the same purpose and level of activity as the
facilities being replaced. Any capacity increases are for non - growth inducing, wet
weather purposes. This project also is exempt under District CEQA Guidelines
Section 15061(b)(3), since it can be seen with certainty that there is no possibility that
the activity in question may have a significant effect on the environment. This certainty
is based on the District's past experience with numerous sewer construction projects of
this nature, the relatively short distances involved, and the District's mitigating
construction specifications. These specifications are standardized general and special
conditions that are made part of the project bid documents to address environmental
considerations, such as protecting trees and riparian areas, as well as compliance with
applicable federal, state, county, district, municipal and local laws, ordinances, orders,
and regulations. Approval of this project will establish the Board of Directors'
independent finding that this project is exempt from CEQA.
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POSITION PAPER
Board Meeting Date: April 23, 2015
subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL
MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH PRECISION ENGINEERING, INC. FOR
THE CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS,
PHASE 9, DISTRICT PROJECT 8421
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this project at its meeting on April 8, 2015, and recommended
RECOMMENDED BOARD ACTION: Staff recommends the following:
Find that the project is exempt from CEQA,
2. Award a construction contract in the amount of $1,812,211 for the construction of
the Lafayette Sewer Renovations, Phase 9, District Project 8421, to Precision
Engineering, Inc., the lowest responsive and responsible bidder, and
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
Attached Supporting Documents:
1. Project Location Map
2. Summary of Bids
3. Post -Bid / Preconstruction Estimate
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ATTACHMENT
LAFAYETTE SEWER RENOVATION PHASE 9
DISTRICT PROJECT 8421
LOCATION MAP
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ATTACHMENT 2
LAFAYETTE SEWER RENOVATIONS, PHASE 9
DISTRICT PROJECT 8421
SUMMARY OF BIDS
PROJECT NO.: 8421 DATE: MARCH 26, 2015
PROJECT NAME: LAFAYETTE SEWER RENOVATIONS, PHASE 9
PROJECT LOCATION: LAFAYETTE, CA
NO. OF ADDENDA: 1
ENGINEER'S ESTIMATE: $2,650,000
NO.
BIDDER
BID PRICE
1
Precision Engineering, Inc.
$1,812,211
San Francisco, CA 94124
2
K. J. Woods Construction, Inc.
$1,888,000
San Francisco, CA 94124
3
Ranger Pipelines
$2,054,274
San Francisco, CA 94124
BIDS OPENED BY /s/ Donna Anderson
DATE: March 26, 2015
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ATTACHMENT 3
LAFAYETTE SEWER RENOVATIONS, PHASE 9
DISTRICT PROJECT 8421
POST -BID / PRECONSTRUCTION ESTIMATE
No.
Item Description
Amounts
% Construction Cost
1.
CONSTRUCTION
a. Construction Contract
$1,812,211
b. Contingency at 15%
$272,000
c. Permit
$40,000
SUBTOTAL - CONSTRUCTION COST
$2,124,211
100%
2.
CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management
$40,000
- Resident Engineer
$60,000
- Public Relations
$30,000
- Survey, CSO, Records
$75,000
b. Consultants
- Inspection
$130,000
- Material Testing
$30,000
- Geotechnical and Arborist
$15,000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$380,000
17.8%
3.
ESTIMATED PREBID EXPENDITURES
a. Design
$482,000
b. Right of Way
$48,000
c. Survey
$120,000
SUBTOTAL - PREBID EXPENDITURES
$650,000
30.6%
4.
TOTAL PROJECT COST
$3,154,211
5.
FUNDS AUTHORIZED TO DATE
$650,00
6.
ADDITIONAL ALLOCATION NEEDED TO COMPLETE
PROJECT Line 4 - Line 5 )
$2,504,211
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