HomeMy WebLinkAbout04. Award contract to SAK Construction, LLC for DP 8424Central Contra Costa Sanitary District 4�
BOARD OF DIRECTORS
POSITION PAPER E)MITY
Board Meeting Date: April 23, 2015
Subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS
SUBJECT TO SUBMITTAL REQUIREMENTS WITH SAK
CONSTRUCTION, LLC FOR THE CONSTRUCTION OF THE M1 CIPP
REHABILITATION PROJECT, DISTRICT PROJECT 8424
Submitted By: Initiating Dept. /Div.:
Mark Wenslawski, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
S. Mestetsky — Senior Engineer
E. Lopez — Provisional Capital Projects Division Manager
J -M Petit — Director of Engineering and Technical Services Roger S. Bailey
g g General Manager
ISSUE: On March 18, 2015, two (2) sealed bids were received and opened for the
construction of the M1 CIPP Rehabilitation Project, District Project 8424. The Board of
Directors must award the contract or reject bids within 50 days of the bid opening.
Authorize the General Manager to execute the contract documents subject to
SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award a construction contract, and authorize the
General Manager to execute the Contract Documents subject to favorable review of
insurance certificates, bond submittals, appropriate Contractor license, and any other
required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $2,776,000, including design, bid price,
contingency, and construction management. This project is included in the authorized
fiscal year (FY) 2014 -15 Capital Improvement Budget (CIB) with a total estimated
project cost of $3,800,000.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The M1 pipeline is the last gravity line in a series of gravity and force
mains that transmits wastewater from the Martinez pumping stations to the treatment
plant. The M1 is a 42 -inch reinforced concrete pipe approximately 3,100 lineal feet (LF)
located within the treatment plant parcel. This pipeline also serves as the waste line for
the filter plant and solids conditioning building processes, including odor control. In
2003, the District conducted the Large Diameter Reinforced Concrete Pipe Corrosion
Evaluation, District Project 4988, which identified corrosion issues and recommended
further investigation. The following year, the District hired Brown and Caldwell to
perform the Martinez Transmission Line Corrosion Study, which included the M1 and
provided a more accurate condition assessment of the pipeline. Both corrosion studies
recommended near -term and future renovations based on its corrosion findings.
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POSITION PAPER
Board Meeting Date: April 23, 2015
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS
SUBJECT TO SUBMITTAL REQUIREMENTS WITH SAK
CONSTRUCTION, LLC FOR THE CONSTRUCTION OF THE M1 CIPP
REHABILITATION PROJECT, DISTRICT PROJECT 8424
In 2010, the District televised the M1 and recommended that the pipeline be renovated
due to corrosion deficiencies, such as exposed rebar, corroded joints, and a general
lack of interior coating protection. By June 2012, District staff prepared plans and
specifications for the 2012 Cured -in -Place Pipe (CIPP) Sliplining Project for renovation
work in Walnut Creek, Martinez, and the M1 line. One (1) sealed bid was received at
the bid opening and, consequently, the Board rejected this bid at the July 5, 2012,
Board meeting because it significantly exceeded the engineer's estimate and the bid
was considered uncompetitive.
District staff reevaluated the 2012 project, postponing portions of the scope and dividing
the remaining high - priority lines into separate projects. The first phase was recently
completed in early 2014 and included work in Walnut Creek and Martinez. The current
project, M1 CIPP Rehabilitation Project, DP 8424, will renovate the M1 as located in
Attachment 1. This project was advertised February 20 and March 2, 2015. The
Engineer's estimate for construction of the M1 CIPP Rehabilitation Project is
$2,000,000. Two (2) sealed bids ranging from $1,996,210 to $2,347,836 were received
and publicly opened on March 18, 2015. The Engineering Department conducted a
technical and commercial review of the accepted bids and determined that SAK
Construction, LLC is the lowest responsive and responsible bidder with a bid amount of
$1,996,210. A summary of bids received is shown in Attachment 2.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. The funds
required to complete this project, as shown in Attachment 3, are $2,526,000. The total
cost of the M1 CIPP Rehabilitation Project is anticipated to be $2,776,000.
This project is included in the FY 2014 -2015 CIB on page CS -13. Staff has conducted a
budget analysis of the FY 2014 -15 Collection System Program budget and concluded
that adequate funds are available, as shown below:
FY 2014 -15 Allocation Budget
CS Pro ram
Authorized Estimated Allocations for Projects
$ 18,139,000
Supplemental Board Authorizations
$ 0
Allocations Returned from closeouts
$ 0
Total Board Authorized Allocations
$18,139,000
FY 2014 -15 Allocations to Date
$ 7,164,000
This Allocation for DP 8424
$ 2,526,000
Remaining unallocated Budget
$ 8,449,000
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POSITION PAPER
Board Meeting Date: April 23, 2015
Subiect: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS
SUBJECT TO SUBMITTAL REQUIREMENTS WITH SAK
CONSTRUCTION, LLC FOR THE CONSTRUCTION OF THE M1 CIPP
REHABILITATION PROJECT, DISTRICT PROJECT 8424
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 15302, because it involves
replacement of existing sewer facilities at substantially the same locations and with the
same purpose and level of activity as the facilities being replaced. Any capacity
increases are for non - growth inducing, wet weather purposes. This project also is
exempt under District CEQA Guidelines Section 15061(b)(3), since it can be seen with
certainty that there is no possibility that the activity in question may have a significant
effect on the environment. This certainty is based on the District's past experience with
numerous sewer construction projects of this nature, the relatively short distances
involved, and the District's mitigating construction specifications. These specifications
are standardized general and special conditions that are made part of the project bid
documents to address environmental considerations, such as protecting trees and
riparian areas, as well as compliance with applicable federal, state, county, district,
municipal and local laws, ordinances, orders, and regulations. Approval of this project
will establish the Board of Directors' independent finding that this project is exempt from
CEQA.
COMMITTEE RECOMMENDATION: The Engineering & Operations Committee
reviewed this project at its meeting on April 8, 2015, and recommended ...
RECOMMENDED BOARD ACTION: Staff recommends the following:
1. Find that the project is exempt from CEQA,
2. Award a construction contract in the amount of $1,996,210 for the construction of
the M1 CIPP Rehabilitation Project, District Project 8424, to SAK Construction,
LLC, the lowest responsive and responsible bidder, and
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
Attached Supoorting Documents:
1. Location Map
2. Summary of Bids
3. Post- Bid /Preconstruction Estimate
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ATTACHMENT 1
M1 CIPP REHABILITATION PROJECT
DISTRICT PROJECT 8424
LOCATION MAP
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PROJECT NO.: 8424
ATTACHMENT 2
M1 CIPP REHABILITATION PROJECT
DISTRICT PROJECT 8424
SUMMARY OF BIDS
DATE: MARCH 18, 2015
PROJECT NAME: M1 CIPP REHABILITATION PROJECT
PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ, CA
NO. OF ADDENDA: 1
ENGINEER'S ESTIMATE: $2,000,000
NO.
BIDDER
BID PRICE
1
SAK Construction, LLC
$1,996,210
Rocklin, CA 95765
2
Michels Corporation
$2,347,836
Salem, OR 97302
BIDS OPENED BY /s/ Elaine Boehme, CIVIC
DATE: March 18, 2015
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ATTACHMENT 3
M1 CIPP REHABILITATION PROJECT
DISTRICT PROJECT 8424
POST -BID / PRECONSTRUCTION ESTIMATE
No.
Item Description
Amounts
% Construction Cost
1.
CONSTRUCTION
a. Construction Contract
$1,996,210
b. Contingency at 15%
$299,790
SUBTOTAL - CONSTRUCTION COST
$2,296,000
100%
2.
CONSTRUCTION MANAGEMENT
a. District Forces
- CM and Engineering
$95,000
- POD Coordination
$55,000
- As- builts
$15,000
b. Consultant, as needed
- Hazmat specialist
$30,000
- Corrosion specialist
$35,000
- Inspection
$90,000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$320,000
14.0%
3.
PREBID EXPENDITURES
a. Engineering
$160,000
7.0%
SUBTOTAL - PREBID ESTIMATE
$160,00
4.
TOTAL PROJECT COST
$2,776,000
5.
FUNDS AUTHORIZED TO DATE
$250,00
6.
ADDITIONAL ALLOCATION NEEDED TO
COMPLETE PROJECT Line 4 - Line 5
2 2
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