HomeMy WebLinkAbout03.a. Revised Board Compensation Resolution3
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 23, 2015
Subject. CONSIDER RESCINDING RESOLUTION 2014 -011 AND ADOPT A
REVISED BOARD COMPENSATION RESOLUTION
Submitted By: Initiating Dept. /Div.:
Elaine R. Boehme, CMC Secretary of the Distr
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Alm Roger S. Bailey
the Dct General Manager
ISSUE: The District's current Board compensation resolutiO needs to be updated to
reflect current practices.
RECOMMENDATION: Res(
adopt an updated resolution.
FINANCIAL IMPACTS:
sation Resolution No. 2014 -011 and
rd may direct staff to make changes to
BACKGROUND: AB 12 rei...... at local agencies that provide reimbursement for
expenses to members ofitgislative body adopt a written policy on the duties for
which legislative body mem &op,- ay receive compensation. The District's policy is in
the form of resolutionN i►Ihich is periodically updated. Requirements and
limitatof s on 1 §6 1kX Member compensation are set forth in Section 6489 of the
Cali# - nla Health 460 Safety Code and Sections 20200 et seq. of the California Water
Code e Health iid Safety Code limits the number of compensable meetings to no
more thdn ope me4brig per day and no more than six per calendar month.
The Board Cq' pensation Resolution setting forth the procedures for appointment to
and establishment of Board Committees and meeting compensation requirements for
Board Members was last updated in 2014 (see Resolution No. 2014 -011 attached).
Earlier this year, the Board approved several additional Board Liaison appointments
and it is appropriate to update the Board Compensation Resolution accordingly. Board
compensation and benefit levels were also reviewed recently and the Board decided to
make no changes. An updated resolution reflecting the new Board Liaison
appointments and a few other minor changes is recommended.
IN:\ADMINSUP\ADMIN \DIST- SEC\ BOARD \COMPENSATION - STIPEND \BOARD COMPENSATION RESOLUTION\2015
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POSITION PAPER
Board Meeting Date: April 23, 2015
Subject CONSIDER RESCINDING RESOLUTION 2014 -011 AND ADOPT A
REVISED BOARD COMPENSATION RESOLUTION
COMMITTEE RECOMMENDATION: The Administration Committee reviewed the
proposed revisions to the Board Compensation Resolution at its meeting on April 6, 2015
and recommended Board approval.
RECOMMENDED BOARD ACTION: Rescind Resolution 2014 -011 and ,adopt an
updated resolution incorporating the changes shown in the attached stpAout.
Attached Supporting Documents:
1 • Strikanut of Racnlutinn 9014 -011
RESOLUTION NO. 20145- 044XXX
A RESOLUTION SETTING FORTH PROCEDURES FOR
APPOINTMENT TO AND ESTABLISHMENT OF BOARD COMMITTEES AND
MEETING COMPENSATION AND EXPENSE REIMBURSEMENT
FOR BOARD MEMBERS
WHEREAS, in accordance with Ssection 6489 of the California Health & -and Safety
Code and the California Water Code sections 20200 et seg., which provide that
compensation be paid to Board Members for each day's attendance at meetings of the
Board or for each day's service rendered as a Board Member by the request of the
Board not to exceed more than one meeting per day and six meetings per calendar
month; and
WHEREAS, in accordance with Resolution No. 2012 -018, the Board conducts an
annual public review of Board member compensation and benefits during the first
quarter of each calendar year at a properly noticed public hearing; and
WHEREAS, the Board has deemed it necessary for the efficient operation of the District
to appoint Board Members to represent the District on various committees and joint
powers authorities, to act as representatives of the District to various organizations and
as Board Lfiaisons to Cities and the County, and other local governments; and
WHEREAS, in accordance with AB 1234 (California Government Code Section 53232
et seq.) and to encourage participation and attendance at conferences and
organizations which serve the interests of and provide benefit to the District, the Board
has determined that Board Members may be compensated and reimbursed expenses
for each day's attendance at certain events and meetings as listed below.
NOW, THEREFORE, BE IT RESOLVED, that:
Committees:
In accordance with Section 2.04.020 of the District Code, when the Board
considers it necessary for the efficient transaction of business, it may approve
the creation of a committee for the purpose of reviewing, investigating and
recommending with reference to a particular matter.
2. The President shall recommend and the Board shall approve appointments to
said Standing and Ad Hoc Committees; a444-and,where expediency is required,
shall have the authority to appoint an Ad Hoc Committee or representative to
similarly act pending a Board meeting.
3. The President may name an alternate to serve in the absence of an appointed
Committee Member or District representative.
4. Each Standing Committee shall operate under a Charter approved by the Board.
5. The General Manager will determine to which Committee items are assigned as they
arise, and in cases where certain topics may span two Committees, he /she may
confer with the Board President for guidance.
6. The current Standing Committees are:
• Administration Committee;
• Engineering and Operations Committee;
• Finance Committee; and
• Real Estate, Environmental and Planning Committee.
Other Appointments /Board Liaisons:
7. The Board has deemed it necessary for the efficient operation of the District to
appoint Board Members to represent the District on various governmental bodies
and joint powers authorities and to act as Board Liaisons repr„c•,,Rtafi e6 „ff„r
the onto various organizations and other local governments.
Meeting Stipend and Compensation:
8. In accordance with the Health & Safety Code and the California Water Code, the
Board periodically adopts ordinances amending District Code Section 2.04.030,
which provides for the "Compensation of Board Members" (hereinafter "Meeting
Stipend ").
9. The Board conducts an annual public hearing during the first quarter of each
calendar year to review Board Member compensation, Meeti g Stipend and
Beard Membe benefits.
10. Board Members maul receive the Meeting Stipend for each day of service
when appointed and serving as mMembers or Alternate of a Board Standing
Committee or Board_ authorized Ad Hoc Committee. Board Members may also
receive the Meeting Stipend for each day of service when appointed and serving
as the District's Liaison, Representative resent or Alternate for meetings
of the following, when District business is being conducted:
o District service area Cities and Contra Costa County;
o California Special Districts Association — Contra Costa, Chapter C( CSDA),
o Contra Costa Local Agency Formation Commission LAFCO
o California Association of Sanitation Agencies (CASA) Executive Board; ai4d
o National Association of Clean Water Agencies (NACWA);
o Pleasant Hill Recreation and Park District (PHR &PD);
o East Bay Municipal Utility District (EBMUD);
o Contra Costa Water District (CCWD);-
2
o East Bay Regional Park District (EBRPD).
The term "District business" includes such activities as meeting with local agency
officials about District matters, giving presentations to a city council or local
agency board, participating in ribbon - cutting ceremonies, etc.
11. Board Members may receive the Meeting Stipend for attendance at a meeting,
conference or event not listed above where the attendance is of significant
benefit to the District, if approved by the Board in a.-1, aRE;e of the eyeP+
Reimbursement of Expenses:
12. The Board of Diresters- determines that public resources should be used to
reimburse expenses incurred when attending meetings, conferences or events,
which are related to District business and are of interest and value to the District.
These meetings, conferences or events include, but are not limited to, Contra
Costa Mayors' Conference meetings, East Bay Leadership Council meetings,
Industrial Association of Contra Costa County (IACCC) forums, and local public
official informational meetings or other meetings where the topic is of interest to
the District or promotes inter - agency cooperation and partnerships.
Reimbursements will also be provided for events under paragraphs 10 and 11
above. Reimbursements will be paid in accordance with existing District policy.
Compliance with AB 1234:
13. Board Members will provide brief written or oral reports at Board meetings for the
meetings for which they received the Meeting
Stipend, and for meetings, conferences or events they have attended for which
the District has paid their expenses.
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