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Home My WebLink AboutBOARD ACTION SUMMARY 03-19-15BOARD MEETING Central Contra Costa Sanitary District ACTION SUMMARY Board Room Thursday March 19, 2015 2:00 p.m. 1 2 ROLL CALL President McGill called the meeting to order at 2:00 p.m. PRESENT: Members: Causey, Pilecki, Williams, McGill ABSENT: Members: Nejedly a. Pledge of Allegiance to the Flag BOARD ACTION: Said Pledge of Allegiance b. Introductions BOARD OF DIRECTORS MICHAEL R MCGILL President TAD J PILECKI President Pro Tem PAUL H. CAUSE JAMES A NEJEDLY DAVID R WILLIAMS PHONE: (925) 228 -9500 FAX: (925)372 -0/92 u i x•.centralsan.org • Christopher B. Thomas, Senior Accountant, effective March 9, 2015. BOARD ACTION: Welcomed new employee. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of February 19, 2015 Board meeting. b. Approve expenditures dated March 19, 2015. Approval recommended by Finance Committee. C. Receive 2014 Annual Report of the ICMA Deferred Compensation Plans. Reviewed by Finance Committee. March 19, 2015 Board Action Summary Page 2 d. Adopt following updated Board Policies (BP); approval recommended by Administration Committee: • BP 006 — Records Management Program (formerly named Records Retention Schedules) • BP 007 — Teleconferencing Policy e. Adopt updated BP 011 — Policy for the Submission and Tabulation of Proposition 218 Notice Protests. Approval recommended by Administration Committee. Approve the hiring of 30 students for seasonal employment and authorize the hiring of students to fill 9 co -op positions for Fiscal Year (FY) 2015 -16. Approval recommended by Administration Committee. g. Reject all bids received for construction of the Treatment Plant Safety Enhancements, Phase 4, District Project 7311. Reviewed by Engineering & Operations Committee. h. Adopt Resolution No. 2015 -006 increasing the cost limit from $650,000 to $750,000 for sole- source payments to Solar Turbines, Inc. under the Cogen Controls Upgrade, District Project 7308; and rescind Resolution No. 2013- 032. Approval recommended by Engineering & Operations Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. PUBLIC HEARINGS a. Conduct a public hearing to receive comments on a proposed ordinance (uncodified) to establish reimbursement fees for applicable properties that could connect to Job 6508 sewers on Calmar Vista Road in Danville. Approval recommended by Finance Committee. BOARD ACTION: Adopted Ordinance No. 284 as recommended, establishing reimbursement fees for properties that could connect to Job 6508 sewers. b. Hold public hearing to conduct annual public review of Board Member compensation and benefits and consider (1) adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; and /or (2) directing staff to amend other compensation and benefits. Reviewed by Administration Committee. March 19, 2015 Board Action Summary Page 3 BOARD ACTION: Conducted annual public review of Board Member compensation and benefits and made no changes. 6. ANNOUNCE CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session for Item 7.a. 7. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. BOARD ACTION: Held Closed Session. 8. REPORT OUT OF CLOSED SESSION No reportable action; direction given to District Counsel. 9. REPORTS a. General Manager 1) Semi - annual report on status /pricing of natural gas purchases. BOARD ACTION: Received the report. 2) General Manager Announcements The following announcements were included in the agenda packet: a) Public bidding for Concord Landscape Project, Phase 2 (recycled water customer connections), District Project 7299A b) Melody LaBella invited to National Association of Clean Water Agencies (NACWA) as a wastewater representative at the Flushable Wipes Product Stewardship Initiative in Washington, DC — March 26, 2015 c) Labor Management Committees to be formed for each of the District's bargaining groups No additional announcements were made at the meeting. BOARD ACTION: Received the announcements. March 19, 2015 Board Action Summary Page 4 b. Counsel for the District No reports. C. Secretary of the District Announced Finance Committee meeting on Monday, March 23, at 3 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causev a) March 11, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). Member Nej edly b) March 9, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). In Member Nejedly's absence, Member Pilecki reported out on this meeting. Member Pilecki • March 5, 2015 —Contra Costa County Mayors' Conference hosted by the City of Martinez featuring a presentation by Guy Swanger and Devorah Levine profiling Family Justice Centers in Contra Costa County (expenses). Member Pilecki reported that he was unable to attend this meeting. c) March 10, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). Member Williams d) March 9, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). March 19, 2015 Board Action Summary Page 5 President McGill • March 5, 2015 —Contra Costa County Mayors' Conference hosted by the City of Martinez featuring a presentation by Guy Swanger and Devorah Levine profiling Family Justice Centers in Contra Costa County (expenses). • March 18, 2015 — The Industrial Association of Contra Costa County (IACCC) March Forum featuring a presentation by Dorothy Rothrock, President of California Manufacturers & Technology Association (CMTA) (expenses). President McGill reported that he attended the 2015 Annual WateReuse Conference in Los Angeles from March 15 -17, 2015 (expenses). BOARD ACTION: Received the reports. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. None. 10. ADMINISTRATIVE a. Approve final version of Proposition 218 Notice to provide public notice of proposed Sewer Service Charge and Recycled Water rate increases for Fiscal Year (FY) 2015 -16 and FY 2016 -17. BOARD ACTION: Approved Proposition 218 Notice for FY 2015 -16 and FY 2016 -17 proposed rate increases (Scenario B), and provided direction to staff regarding a possible deferral financing program for those ratepayers most impacted by the proposed rate increases. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. March 19, 2015 Board Action Summary Page 6 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey requested an update on the Recycled Water Program, including the new fill station operating at the District's Household Hazardous Waste Collection Facility. President McGill suggested that an update be given to the Real Estate, Environmental & Planning Committee. 13. ADJOURNMENT — at 4:09 p.m.