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Home My WebLink AboutBOARD ACTION SUMMARY 03-05-15Central Contra Costa Sanitary District SPECIAL BOARD MEETING ACTION SUMMARY Board Room Thursday March 5, 2015 1:00 P.M. 2. ROLL CALL President McGill called the meeting to order at 1:00 p.m. BOARD OF DIRECTORS: MICHAEL R MCGILL President TAD J. PILECKI President Pro Tens PAUL H CAUSEY JAMES A. NEJEDLY DAVID R WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 vviviv. cen tralsan. org PRESENT: Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None a. Pledge of Allegiance to the Flag BOARD ACTION: Said Pledge of Allegiance. b. Introduction • Alan T. Steingass, Utility Worker in the Operations /Collection System Operations Department, effective February 18, 2015. BOARD ACTION: Welcomed new employee. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of February 5, 2015 Board meeting. b. Approve expenditures dated March 5, 2015. Approval recommended by Finance Committee. C. Receive January, 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Adopt Resolution 2015 -005 accepting an easement relocation agreement related to the Martinez Sewer Renovations, Phase 4, District Project 8415, March 5, 2015 Board Action Summary Page 2 from Pacific Gas and Electric Company (PG &E); and authorizing recording of the document with the Contra Costa County Recorder. e. Approve out -of -state conference attendance not previously budgeted for Chemist I, Chris Doornbos at the Agilent Technologies' Gas Chromatography /Mass Spectrometry Maintenance and Troubleshooting Training in Alpharetta, Georgia, from May 27 -29, 2015, at an approximate cost of $3,118. BOARD ACTION: Two minor corrections were made to Item 3.a., after which the Consent Calendar was adopted as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. FINANCIAL PLANNING AND POLICY WORKSHOP INCLUDING FINAL RESULTS OF COMPREHENSIVE WASTEWATER COST OF SERVICE STUDY a. Hold Financial Planning and Policy Workshop. • Summary/Introductory Comments of General Manager • Assumptions - Reserves - Unfunded Actuarial Accrued Liability (UAAL) - Capital Improvement Plan (CIP) Update • Updated Financial Plan Scenarios • Cost of Service Analysis - Proposed Changes • Wastewater Rate Design - Residential Rates - Non - Residential Rates • Recycled Water • Wrap -Up BOARD ACTION: Held workshop and provided direction to staff to finalize the Cost of Service Study consistent with Financial Plan Scenario B for purposes of preparing the Proposition 218 Notice and Fiscal Year (FY) 2015 -16 budgets. b. Receive final Organization and Staffing Plan (Staffing Needs Assessment) prepared by Raftelis Financial Consultants, Inc. in conjunction with the Cost of Service Study; and approve the Staffing Plan for FY 2015 -16, including the staffing recommendations as summarized in the position paper. BOARD ACTION: Approved the Staffing Plan for FY 2015 -16, including the staffing recommendations as summarized in the position paper. March 5, 2015 Board Action Summary Page 3 6. ADMINISTRATIVE a. Review draft Proposition 218 Notice, and authorize the Secretary of the District to provide public notice of proposed Sewer Service Charge and Recycled Water rate increases for FY 2015 -16 and FY 2016 -17. BOARD ACTION: Authorized staff to prepare final draft Proposition 218 Notice in consistent with Scenario B of the Cost of Service Study and bring back to the Board for final consideration at the next meeting. (3 -2; Causey and Pilecki, No.) 7. BUDGET AND FINANCE a. Consider making a contribution as requested by the WateReuse Research Foundation in support of its research in the area of direct potable reuse. [Continued from February 5, 2015.] BOARD ACTION: Authorized a $75,000 contribution to WateReuse Research Foundation, payable in three $25,000 increments over three years. (4 -1; Williams, No.) 8. REPORTS a. General Manager 1) Update on water damage to the District's Information Technology (IT) Data Center. BOARD ACTION: Received the update. 2) General Manager Announcements The following announcements were included in the agenda packet: a) Public bidding for Lafayette Sewer Renovations, Phase 9, District Project 8421 b) Inspection of the District's Source Control Program conducted by Tetra Tech on behalf of San Francisco Bay RWQCB and USEPA to assess compliance with Federal Pretreatment Standards No additional announcements were made at the meeting. BOARD ACTION: Received the announcements. March 5, 2015 Board Action Summary Page 4 b. Counsel for the District 1) Written Legal Update. BOARD ACTION: Received the update. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meetings of the Administration and Finance Committees on March 9, 2015, at 8:00 a.m. and 3:00 p.m., respectively; the Real Estate, Environmental & Planning Committee on March 10 at 3:00 p.m.; and the Engineering & Operations Committee on March 11 at 3:00 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey February 23 -25, 2015 — California Association of Sanitation Agencies (CASA) Legislative Conference, Washington, D.C. (expenses). Member Neiedly a) February 23, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki • February 20, 2015 — Pleasant Hill State of the City Address (expenses). Member Williams b) February 19, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). BOARD ACTION: Received the reports. March 5, 2015 Board Action Summary Page 5 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. None. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey suggested that staff prepare an outline of an equipment - based renewal and replacement program. Board President McGill and Members Neiedly and Pilecki felt this was not necessary, particularly given staff's focus on other more pressing matters. 11. ADJOURNMENT — at 4:32 p.m.