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Home My WebLink About00. BOARD AGENDA 03-19-15Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday March 19, 2015 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PHF,CKI President Pro Tent PAUL H. CA USE Y JAMESA. NFJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper March 19, 2015 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag b. Introductions • Christopher B. Thomas, Senior Accountant, effective March 9, 2015. Staff Recommendation: Welcome new employee. President McGill will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of February 19, 2015 Board meeting. b. Approve expenditures dated March 19, 2015. Approval recommended by Finance Committee. C. Receive 2014 Annual Report of the ICMA Deferred Compensation Plans. Reviewed by Finance Committee. d. Adopt following updated Board Policies (BP); approval recommended by Administration Committee: • BP 006 — Records Management Program (formerly named Records Retention Schedules) • BP 007 — Teleconferencing Policy e. Adopt updated BP 011 — Policy for the Submission and Tabulation of Proposition 218 Notice Protests. Approval recommended by Administration Committee. f. Approve the hiring of 30 students for seasonal employment and authorize the hiring of students to fill 9 co -op positions for Fiscal Year (FY) 2015 -16. Approval recommended by Administration Committee. g. Reject all bids received for construction of the Treatment Plant Safety Enhancements, Phase 4, District Project 7311. Reviewed by Engineering & Operations Committee. March 19, 2015 Board Agenda Page 3 h. Adopt Resolution No. 2015 -006 increasing the cost limit from $650,000 to $750,000 for sole- source payments to Solar Turbines, Inc. under the Cogen Controls Upgrade, District Project 7308; and rescind Resolution No. 2013- 032. Approval recommended by Engineering & Operations Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Conduct a public hearing to receive comments on a proposed ordinance (uncodified) to establish reimbursement fees for applicable properties that could connect to Job 6508 sewers on Calmar Vista Road in Danville. Approval recommended by Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the public hearing and adopt Ordinance No. 284 establishing reimbursement fees for properties that could connect to Job 6508 sewers. b. Hold public hearing to conduct annual public review of Board Member compensation and benefits and consider (1) adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; and /or (2) directing staff to amend other compensation and benefits. Reviewed by Administration Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct annual public review of Board Member compensation and benefits and consider (1) adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; and /or (2) directing staff to amend other compensation and benefits. 6. ANNOUNCE CLOSED SESSION (Pursuant to Government Code Section 54957.7) 7. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. 8. REPORT OUT OF CLOSED SESSION March 19, 2015 Board Agenda Page 4 9. REPORTS a. General Manager 1) Semi - annual report on status /pricing of natural gas purchases. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) March 11, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). Member Nejedly b) March 9, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki • March 5, 2015 —Contra Costa County Mayors' Conference hosted by the City of Martinez featuring a presentation by Guy Swanger and Devorah Levine profiling Family Justice Centers in Contra Costa County (expenses). c) March 10, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). March 19, 2015 Board Agenda Page 5 Member Williams d) March 9, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). President McGill • March 5, 2015 —Contra Costa County Mayors' Conference hosted by the City of Martinez featuring a presentation by Guy Swanger and Devorah Levine profiling Family Justice Centers in Contra Costa County (expenses). • March 18, 2015 — The Industrial Association of Contra Costa County (IACCC) March Forum featuring a presentation by Dorothy Rothrock, President of California Manufacturers & Technology Association (CMTA) (expenses). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 10. ADMINISTRATIVE a. Approve final version of Proposition 218 Notice to provide public notice of proposed Sewer Service Charge and Recycled Water rate increases for Fiscal Year (FY) 2015 -16 and FY 2016 -17. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve Proposition 218 Notice for FY2015 -16 and FY 2016 -17 proposed rate increases. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS 13. ADJOURNMENT March 19, 2015 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION MARCH 2015 Thursday Board Meeting Board Room March 19 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room March 23 Nejedly, Pilecki 3:00 p.m. Tuesday Administration Committee Meeting Second Floor Executive Conference March 31 Williams, McGill Room 8:00 a.m. APRIL 2015 Thursday Board Meeting Board Room April 2 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room April 6 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room April 6 Nejedly, Pilecki 3:00 p.m. Wednesday Engineering & Operations Committee Meeting Second Floor Executive Conference April 8 Causey, Nejedly Room 3:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room April 14 Meeting 3:00 p.m. Pilecki, McGill Thursday Board Meeting — Capital Projects Workshop Board Room April 16 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room April 20 Williams, McGill 8:00 a.m. Thursday Board Meeting Board Room April 23 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room April 27 Nejedly, Pilecki 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 3113115