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Home My WebLink AboutBOARD ACTION SUMMARY 02-19-1511,, Central Contra Costa Sanitary District BOARD MEETING BOARD OF DIRECTORS: MICHAEL R. MCGILL President ACTION SUMMARY TAD J PILECKI President Pro Tem Board Room PAULH. CAUSEY Thursday JAMES A. NEJEDLY DAVID R. UYLLIAMS February 19, 2015 2:00 m. p PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org 1. ROLL CALL President McGill called the meeting to order at 2:00 p.m. PRESENT: Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None a. Pledge of Allegiance to the Flag BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve expenditures dated February 19, 2015. Approval recommended by Finance Committee. b. Set public hearing for March 19, 2015 at 2:00 p.m. for annual review of Board Member compensation and benefits and to consider amending District Code Section 2.04.030, "Compensation of Board Members." C. Set public hearing for March 19, 2015 at 2:00 p.m. to receive comments on the proposed reimbursement fee for properties that could connect to Job 6508, the Calmar Vista Road sewer in Danville. Approval recommended by Finance Committee. d. Adopt Resolution 2015 -004 authorizing the execution of a real property agreement with Joshua and Jill Milnes related to 639 Los Palos Road, Lafayette (APN 238 - 101 -011), to abate an encroachment; and authorizing staff to record the document with the Contra Costa County Recorder. February 19, 2015 Board Action Summary Page 2 e. Authorize the General Manager to revise Agreement No. 039747 with DCM Consulting, Inc. for professional engineering services by increasing the cost ceiling from $98,000 to an amount not to exceed $134,000 for geotechnical services under the Pleasant Hill- Grayson Creek Trunk Sewer Project, District Project 8412. Approval recommended by Engineering & Operations Committee. Award a construction contract in the amount of $389,700 to W. M. Lyles Company, the lowest responsive and responsible bidder for the Sludge Blending Tank Repairs, District Project 7316; find that the project is exempt from California Environmental Quality Act (CEQA); approve this as a contingency project in the total amount of $719,450; approve a supplemental authorization of $519,450 from the Sewer Construction Fund to the Fiscal Year 2014 -15 Treatment Plant Program Contingency Account; and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. PUBLIC HEARINGS a. Hold public hearing to consider authorizing the General Manager to execute three power purchase agreements with Sun Edison, LLC to supply power generated by solar photovoltaic panels to the District's Household Hazardous Waste Facility, Collection System Operations Building, and Vehicle Maintenance Shop as part of the Regional Renewable Energy Project (R -REP); and make associated findings. BOARD ACTION: Conducted the public hearing, made associated findings as set forth in the position paper, and authorized the General Manager to execute the three power purchase agreements. (3 -2; Nejedly and Pilecki, No) 6. REPORTS a. General Manager 1) Consider request made at February 5, 2015 meeting by Maryann Cella from Save Open Space - Danville to reconsider participation in District Annexation 186 (Magee Ranch). February 19, 2015 Board Action Summary Page 3 BOARD ACTION: Allowed LAFCO's processing of District Annexation 186 to continue. (3 -2; Williams and Pilecki, No) 2) Receive Pollution Prevention Report for 2014 and Pollution Prevention Plan for 2015. Reviewed by Real Estate, Environmental & Planning Committee. BOARD ACTION: Received the report. 3) Receive 2014 Collection System Sanitary Sewer Overflow Annual Report. BOARD ACTION: Received the report. 4) Receive information regarding potential local vendor preference policy. Administration Committee recommended a presentation to the full Board. [Continued from February 5, 2015.] BOARD ACTION: Voted not to consider a vendor preference policy. (2 -3; Causey, Pilecki and Williams, No) Requested that staff's current informal practices with regard to local vendor preference be summarized and presented to the Administration Committee. 5) Consider scheduling Board Member training session as suggested by Board Member Williams at the January 8, 2015 meeting. BOARD ACTION: Requested that the General Manager prepare a proposal for a potential Board governance training session for review by the Administration Committee for comment prior to presenting to the full Board. 6) General Manager Announcements The following announcements were included in the agenda packet: a) 2014 Title V Clean Air Act Annual Report b) Public Bidding for M1 CIPP Rehabilitation Project, District Project 8424 c) California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. — February 23 -25, 2015 d) NTEA Work Truck Show in Indianapolis, Indiana - March 2 -6, 2015 February 19, 2015 Board Action Summary Page 4 e) 2015 North American Society for Trenchless Technology (NASTT) Conference in Denver, Colorado - March 16 -19, 2015 f) BAYWORK Event Held February 4, 2015 No additional announcements were made at the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced closed session Items 9.a. through 9.c. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meeting of the Finance Committee on February 23, 2015 at 3:00 p.m., and noted that the March 5, 2015 Board meeting will begin at 1:00 p.m. rather than the usual 2:00 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey January 26, 2015 — Walnut Creek State of the City Luncheon (expenses). a) February 11, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). Member Nejedly b) February 9, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki February 19, 2015 Board Action Summary Page 5 C) February 10, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). February 17, 2015 — Martinez State of the City Breakfast (expenses). YACaii19 a'ivi/IIniitm d) February 9, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). President McGill • February 5, 2015 - Contra Costa Mayors' Conference hosted by the City of El Cerrito featuring a discussion on Structural Changes in the Health Industry (expenses). February 11, 2015 — Candidates Forum Luncheon sponsored by the East Bay Leadership Council and League of Women Voters Diablo Valley, featuring State Senate District 7 Candidates Joan Buchanan, Susan Bonilla and Steve Glazer (expenses). BOARD ACTION: Received the reports. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Approved Member McGill's attendance at the 2015 WateReuse Research Foundation Annual Conference from March 15 -18, 2015 in Los Angeles. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS Z 1507 February 19, 2015 Board Action Summary Page 6 9. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. b. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913. C. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Relations Consultant Stacey Cue, Esq. of IEDA • General Manager Roger S. Bailey • Deputy General Manager Ann Sasaki • Director of Administration David Heath • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group BOARD ACTION: Held closed sessions. 10. REPORT OUT OF CLOSED SESSION District Counsel Kent Alm reported that direction was given to legal counsel with respect Item 9.a. No report with regard to Items 9.b. and 9.c. 11. ADJOURNMENT — at 5 :10 p.m.