HomeMy WebLinkAboutFINANCE ACTION SUMMARY 02-23-15), Central Contra Costa Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
FINANCE COMMITTEE
ACTION SUMMARY
Chair Nejedly
Member Pilecki
Monday, February 23, 2015
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS.-
M /CHAT/. R MCGILL
President
1AD.1 PILECKI
President Pro Tent
PAUL H CAUSEY
JAX ESA NLJEDLY
DAUDR WILLIAMS
PHONE: (925) 228 -9500
FAX: (925) 372 -0192
wim. centralsan. org
PRESENT: Chair Jim Nejedly, Member Tad Pilecki, Director of Administration David
Heath, Finance Manager Thea Vassallo, Deputy General Manager Ann Sasaki,
Purchasing and Materials Services Manager Stephanie King, IT Consultant Stephen
Madler (arrived during Item 3.), Senior Administrative Technician Christina Gee
1. Call Meeting to Order
Chair Nejedly called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Old Business
a. Review staff's response to questions regarding an expenditure at the
previous meeting:
Check /
Information Requested
Date
Amount
Vendor
(Response was included in the Agenda
Packet as Attachment 3. a.)
#203563
$6,000.00
HiTechGov
Member Pilecki asked for clarification as to
1/22/15
what AAMS support is.
Finance Committee Action Summary
February 23, 2015
Page 2
Member Pilecki thanked staff for providing the response. He clarified that
a formal response in the agenda packet was not necessary for minor
expenditure questions, and an email would be sufficient in the future.
COMMITTEE ACTION: Reviewed staff's response.
4. Expenditures
a. Review Expenditures
COMMITTEE ACTION: Reviewed and recommended Board approval.
Requested additional information on the following:
Check /
Date
Amount
Vendor
Information Requested
#103231
$7,000.00
Marina Kogan
The Committee requested additional
2/11/15
information, including photos, on the overflow
which resulted in the need for this settlement
check.
#36526
$14,538.00
Calpo Horn &
Member Pilecki asked for more detail on what
2/5/15
Dong
kind of work the vendor is performing.
Architects
5. Review January 2015 Financial Statements and Investment Reports
Finance Manager Thea Vassa /lo reported that Operations & Maintenance (O &M)
revenues are on target, and expenses are running at a favorable variance of $3.2
million, with Administration and Plant Operations Division (POD) comprising $2
million of that amount. The Sewer Construction Fund is running at a $1.6 million
favorable variance, made up of a $1 million grant from East Bay Municipal Utility
District (EBMUD) and $600,000 in permit capacity fees. Roughly $13 million has
been spent on capital so far this year.
Member Pilecki asked whether the District is on target with its capital spending.
He asked whether Capitalized Administrative Overhead is being charged to
Capital Projects, and Ms. Vassallo stated that the Engineering Department would
have to provide a response for that.
COMMITTEE ACTION: Reviewed and recommended Board approval.
6, Announcements
a. Future scheduled meetings:
Monday, March 9, 2015 at 3:00 p.m.
Finance Committee Action Summary
February 23, 2015
Page 3
Monday, March 23, 2015 at 3:00 p.m.
Monday, April 6, 2015 at 3:00 p.m.
b. IT Consultant Stephen Madler announced that, over the past weekend,
the District's data center was damaged by a leak which originated from a
coffee pot in the Multi - Purpose Room kitchen located on the floor above.
As a result, power supplies went out and multiple controllers failed,
affecting the District's backup equipment, Outlook Exchange Server, GIS
and ancillary operations. Staff and contractors, including Nimble, Unisys,
and Dell, are working on restoring the systems. At the time of the
announcement, internal email was back online. A message was posted
on the District's website informing the public that the District's email was
offline.
COMMITTEE ACTION: Received the announcements and requested that
the full Board receive a report with photos of the damage at the next Board
meeting.
7. Suggestions for future agenda items
None.
8. Adjournment — at 3:30 p.m.