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HomeMy WebLinkAboutADMINISTRATION ACTION SUMMARY 02-19-15Central Contra Costa Sanitary District . .. ... ...... -------------------- ..... ... „ ........ ,.n.«., BOARD OF DIRECTORS: MICHAEL R. MCGILL President REGULAR MEETING OF THE 7AD.LPILECKI CENTRAL CONTRA COSTA President ProTe,n SANITARY DISTRICT PAULHCACISEY JAMES A. NEJEDLY ADMINISTRATION COMMITTEE DAVID R. WILLIAMS PHONE: (925) 228 -9500 ACTION SUMMARY FAX. (925) 372 -0192 www.centralsan.org Chair Williams Member McGill Thursday, February 19, 2015 8:00 a.m. Executive Conference Room 5019 Imhoff Place Martinez, California PRESENT: Chair David Williams, Member Mike McGill, General Manager Roger Bailey, Deputy General Manager Ann Sasaki, Director of Administration David Heath, Director of Engineering Jean -Marc Petit, (left after Item 5.c.), Secretary of the District Elaine Boehme, District Counsel Kent Alm (left after Item 4.), Safety & Risk Management Administrator Shari Deutsch (arrived during Item 5.a. and left after Item 5.c.), and Assistant to the Secretary of the District Donna Anderson 1. Call Meeting to Order Chair Williams called the meeting to order at 8:05 a.m. 2. Public Comments None. 1 Review draft position paper for March 19, 2015 public hearing to conduct annual review of Board Member compensation and benefits and consider amending District Code Section 2.04.030, "Compensation of Board Members" Secretary of the District Elaine Boehme explained the options with regard to the Board stipend. Given where the District ranks among other local agencies, Member McGill said he would recommend raising the stipend to $205 or $210 per meeting. Chair Williams said he was comfortable leaving the stipend as is, but was interested in the other Board Members' thoughts. CI Administration Committee Action Summary February 19, 2015 Page 2 COMMITTEE ACTION: Recommended that the full Board consider this matter during the public hearing on March 19, 2015. Discuss provisions and renewal of District Counsel contract with Kent Alm and Meyers Nave District Counsel Kent Alm said he has cut back his work hours over the past year, although he still expects to work full time for the next two to three years. He and General Manager Roger Bailey have discussed the need for increased office hours beyond the one - day - per -week he presently provides, possibly with additional hours provided on a regular basis by a designated associate, for continuity /succession planning purposes. Chair Williams said that in addressing Mr. Alm's contract, the Committee should focus on the following issues. (1) schedule of rates, (2) scope of work (including office hours), and (3) succession planning. He also stated that, given Mr. Alm's desire to scale back, the timing is good for evaluating the idea of switching to full - time in- house counsel. To that end, he said it would be helpful to have an estimate of the cost breakdown for utilizing outside counsel exclusively versus a combination of in -house counsel that refers only certain matters to outside counsel. Mr. Bailey said he would discuss these ideas with the Management Group to determine what would work best for the District and that he and Mr. Alm would meet prior to the March 9, 2015 Committee meeting. COMMITTEE ACTION: Requested that (1) this item be added as a standing item for upcoming Committee meetings, and (2) the General Manager and District Counsel narrow down the issues raised at this meeting for further discussion at the next meeting. 5. Standing Items a. Receive update on ongoing Contra Costa County Employees' Retirement Association (CCCERA) audit - No written staff report Mr. Bailey said the draft audit report has been received and there are no major findings. Staff is in the process of formulating responses to two minor issues, one requiring that the District separate differential pay from regular pay items for affected employees, and the other requesting that the District's policy on hiring back retirees (BP 003 — Hiring of District Retirees) be updated to conform with the Public Employees' Pension Reform Act of 2013 (PEPRA). The former is easily addressed, and the latter is in process and will be brought to the Committee as part of the Board Policy review project currently underway. Administration Committee Action Summary February 19, 2015 Page 3 b. Planning for 2017 Labor Negotiations - No staff report Deputy General Manager Ann Sasaki said the Gantt chart included with the agenda packet will be enhanced before the next meeting to show more granularity (including sub -steps for each of the items). This should make it easier for the Board Members to look forward three to six months and provide specific input well in advance, where desired. C. Risk Management (discuss outstanding claims and new claims, if any, and receive Loss Control Report once a month) Safety & Risk Management Administrator Shari Deutsch reviewed the status of outstanding claims with the Committee and responded to questions. d. Receive update on pending litigation re AB 197 (PEPRA) - No staff report COMMITTEE ACTION: Discussed standing items. 6. Announcements a. Future scheduled meetings: Tuesday, March 9, 2015 at 8:00 a.m. Tuesday, March 31, 2015 at 8:00 a.m. — 9:30 a.m. Monday, April 6, 2015 at 8 :00 a.m. COMMITTEE ACTION: Received the announcements. 7. Suggestions for future agenda items Member McGill suggested that an update on computer security and security systems upgrades be added as a standing item for discussion at future meetings. Mr. Bailey noted that these would be closed session items and staff will try to arrange for the District's IT consultant to be present at the March 9, 2015 Committee meeting to provide an update. Member McGill also suggested that a standing item be added to address potential changes to the action summaries and minutes process, including possible related change being made to the Board Room equipment. Chair Williams requested a standing item on the ongoing Board Policy project, including a one -page spreadsheet that would indicate which Board policies have been recently reviewed by the Board and which ones are scheduled for future review. 8. Adjournment — at 9:08 a.m.