The URL can be used to link to this page

Home My WebLink About00. BOARD AGENDA 03-05-15Central Contra Sanitary District 1:00 P.M. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper BOARD OF DIRECTORS: SPECIAL BOARD MEETING M "HAELR.MCG`LL president TAD J PILECKI AGENDA President Pro Ten' PAUL H CAUSEY JAMES A. NEJEDLY Board Room DAVID R. WILLIAMS Thursday PHONE: (925) 228 -9500 March 5, 2015 FAX- (925) 372 -0192 1:00 P.M. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper March 5, 2015 Special Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag b. Introduction • Alan T. Steingass, Utility Worker in the Operations /Collection System Operations Department, effective February 18, 2015. Staff Recommendation: Welcome new employee. President McGill will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of February 5, 2015 Board meeting. b. Approve expenditures dated March 5, 2015. Approval recommended by Finance Committee. C. Receive January, 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Adopt Resolution 2015 -005 accepting an easement relocation agreement related to the Martinez Sewer Renovations, Phase 4, District Project 8415, from Pacific Gas and Electric Company (PG &E); and authorizing recording of the document with the Contra Costa County Recorder. e. Approve out -of -state conference attendance not previously budgeted for Chemist I, Chris Doornbos at the Agilent Technologies' Gas Chromatography /Mass Spectrometry Maintenance and Troubleshooting Training in Alpharetta, Georgia, from May 27 -29, 2015, at an approximate cost of $3,118. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER March 5, 2015 Special Board Agenda Page 3 5. FINANCIAL PLANNING AND POLICY WORKSHOP, INCLUDING FINAL RESULTS OF COMPREHENSIVE WASTEWATER COST OF SERVICE STUDY a. Hold Financial Planning and Policy Workshop. (90 minute presentation by staff and Raftelis Financial Consultants, Inc.; Board questions and comments.) • Summary/Introductory Comments of General Manager • Assumptions - Reserves - Unfunded Actuarial Accrued Liability (UAAL) - Capital Improvement Plan (CIP) Update • Updated Financial Plan Scenarios • Cost of Service Analysis - Proposed Changes • Wastewater Rate Design - Residential Rates - Non - Residential Rates • Recycled Water • Wrap -Up Staff Recommendation (Motion Required): Hold workshop and provide direction to staff to finalize the Cost of Service Study consistent with Financial Plan Scenario B for purposes of the Proposition 218 Notice and FY 2015 -16 budget preparation. b. Receive final Organization and Staffing Plan (Staffing Needs Assessment) prepared by Raftelis Financial Consultants, Inc. in conjunction with the Cost of Service Study; and approve the Staffing Plan for FY 2015 -16, including the staffing recommendations as summarized in the position paper. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Receive final Organization and Staffing Plan (Staffing Needs Assessment); and approve the Staffing Plan for FY 2015 -16, including the staffing recommendations as summarized in the position paper. 6. ADMINISTRATIVE a. Review draft Proposition 218 Notice, and authorize the Secretary of the District to provide public notice of proposed Sewer Service Charge and Recycled Water rate increases for FY 2015 -16 and FY 2016 -17. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve Proposition 218 Notice and authorize the Secretary of the District to publish notice of proposed rate increases consistent with date from Scenario B of the Cost of Service Study. March 5, 2015 Special Board Agenda Page 4 7. BUDGET AND FINANCE a. Consider making a contribution as requested by the WateReuse Research Foundation in support of its research in the area of direct potable reuse. (No presentation is planned, staff will be available to answer questions.) [Continued from February 5, 2015.] Staff Recommendation (Motion Required): Provide direction to staff. 8. REPORTS a. General Manager 1) Update on water damage to the District's Information Technology (IT) Data Center. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Written Legal Update. (No presentation is planned, District Counsel will be available to answer questions.) Staff Recommendation: Receive the update. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey February 23 -25, 2015 — California Association of Sanitation Agencies (CASA) Legislative Conference, Washington, D.C. (expenses). March 5, 2015 Special Board Agenda Page 5 Member Nejedly a) February 23, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki • February 20, 2015 — Pleasant Hill State of the City Address (expenses). Member Williams b) February 19, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). President McGill Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT March 5, 2015 Special Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION MARCH 2015 Thursday Special Board Meeting Board Room March 5 Board of Directors 1:00 P.M. Monday Administration Committee Meeting Second Floor Executive Conference March 9 Williams, McGill Room 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room March 9 Nejedly, Pilecki 3:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room March 10 Meeting 3:00 p.m. Pilecki, McGill Wednesday Engineering & Operations Committee Meeting Second Floor Executive Conference March 11 Causey, Nejedly Room 3:00 p.m. Thursday Board Meeting Board Room March 19 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room March 23 Nejedly, Pilecki 8:00 a.m. Tuesday Administration Committee Meeting Third Floor Executive Conference Room March 31 Williams, McGill 3:00 p.m. APRIL 2015 Thursday Board Meeting Board Room April 2 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room April 6 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room April 6 Nejedly, Pilecki 3:00 p.m. Wednesday Engineering & Operations Committee Meeting Second Floor Executive Conference April 8 Causey, Nejedly Room 3:00 p.m. April 13 -15 National Association of Clean Water Agencies Washington, D.C. (NACWA) National Environmental Policy Forum Cause Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room April 14 Meeting 3:00 p.m. Pilecki, McGill Thursday Special Board Meeting — Capital Projects Workshop Board Room April 16 Board of Directors 1:00 P.M. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 2127115