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HomeMy WebLinkAboutADMINISTRATION ACTION SUMMARY 02-09-15SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADMINISTRATION COMMITTEE ACTION SUMMARY Chair Williams Member McGill Monday, February 9, 2015 7:30 a.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tenn PAUL H. CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org PRESENT: Chair David Williams, Member Mike McGill, General Manager Roger Bailey, Deputy General Manager Ann Sasaki, Human Resources Manager Teji O'Malley, Finance Manager Thea Vassallo, Secretary of the District Elaine Boehme 1. Call Meeting to Order Chair Williams called the meeting to order at 7:35 a.m. 2. Public Comments None. 3. Review proposed revisions to the following existing Board Policies: a. BP 005 — Statement of Investment Policy Committee Members provided input and proposed revisions. b. BP 007 - Teleconferencing Policy Committee Members provided input and proposed revisions, including eliminating the requirement for prior Board approval of requests to teleconference. Administration Committee Action Summary February 9, 2015 Page 2 COMMITTEE ACTION: Provided suggested revisions and recommended Board approval. 4. Discuss paid sick leave for temporary employees Human Resources Manager Teji O'Malley referred to the memorandum in the agenda packet and presented information regarding the new legislation requiring employers to give temporary employees (including District temps, co -ops and seasonal students) a minimum of 3 days'sick leave or paid time off (PTO). She requested input from the Committee on the discretionary items set forth in the memo. Following questions and comments from the Committee, Ms. O'Malley was directed to gather additional information and return to the Committee with a recommendation. COMMITTEE ACTION: Received information and directed staff to gather additional information and bring it back to the Committee. 5. Discuss provisions and renewal of District Counsel contract with Kent Alm and Meyers Nave General Manager Roger Bailey stated that District Counsel Kent Alm was unable to attend the meeting due to a family emergency. Committee Members stated that the matter of succession planning needs to be addressed, along with other items resulting from the District Counsel's performance evaluation and suggestions by Mr. Alm. The matter will be rescheduled when District Counsel Kent Alm is available to attend and bring his proposed contract revisions. COMMITTEE ACTION: Continued to a later meeting when District Counsel can attend. 6. Standing Items a. Receive update on ongoing Contra Costa County Employees' Retirement Association (CCCERA) audit Ms. O'Malley stated that staff was informed by CCCERA that the draft annual CCCERA audit would be delivered to the District by February 6, but that has not happened. Administration Committee Action Summary February 9, 2015 Page 3 b. Planning for 2017 Labor Negotiations Ms. O'Malley stated that there are no changes to the prior Gantt chart. C. Risk Management (discuss outstanding claims and new claims, if any, and receive Loss Control Report once a month) - No staff report d. Receive update on pending litigation re AB 197 (Public Employers Pension Reform Act of 2013) (PEPRA) General Manager Roger Bailey stated that a closed session on this matter will be scheduled for the February 19 Administration Committee meeting and the February 19 Board meeting. COMMITTEE ACTION: Discussed the standing items. 7. Announcements a. Future scheduled meetings: Thursday, February 19, 2015 at 8:00 a.m. Tuesday, March 9, 2015 at 8:00 a.m. Tuesday, March 31, 2015 at 8:00 a.m. — 9:30 a.m. COMMITTEE ACTION: Received the announcements. 8. Suggestions for future agenda items Member McGill stated that the Secretary of the District has been asked to research options for preparing action minutes and shortening the approval time. She will present preliminary information to the Committee at a future meeting. Mr. Bailey stated that he is looking at removing the UAAL debt from the calculation of the District's labor cost. He will bring back additional information to the Committee at a future meeting. 9. Adjournment — at 8:25 a.m.