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Home My WebLink About06.d.1)b) Action Summary-Finance Committee 02-09-15REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FINANCE COMMITTEE ACTION SUMMARY Chair Nejedly Member Pilecki Monday, February 9, 2015 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI PresidentPro Tem PAUL H. CAUSEY JAMES A. NEJEDLY DAVID R, WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org PRESENT: Chair Jim Nejedly, Member Tad Pilecki, General Manager Roger Bailey, Director of Engineering Jean -Marc Petit, Finance Manager Thea Vassallo, Deputy General Manager Ann Sasaki, Purchasing and Materials Services Manager Stephanie King, Senior Administrative Technician Christina Gee 1. Call Meeting to Order Chair Nejedly called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Old Business a. Review staff's response to questions regarding expenditures at the previous meeting: Check C Information Requested Fete Amount Vendor (Responses were included in the Agenda Packet as Attachment 3,a.) #203432 $14,624.00 WateReuse Chair Nejedly asked what determined the 1/8/15 Association seemingly high cost of subscriber fees. Finance Committee Action Summary February 9, 2015 Page 2 Check t Information Requested Gate Amount Vendor (Responses were included in the Agenda' , Packet as Attachment 3.a.) #203460 $177.00 Denalect Chair Nejedly stated that he was under the 1/15/15 Alarm impression that all District property was armed Company by Bay Alarm Company and asked why 4737 Imhoff Place was being armed by Denalect. #203492 $1,313.15 Mercedes Chair Nejedly requested more detail on the 1/15/15 Benz of cost breakdown than what was provided on Fairfield the invoice. Chair Nejedly asked staff to look into whether Bay Alarm can monitor the fire systems that are currently managed by Denalect, for the sake of consolidating all alarm systems under one vendor. Chair Nejedly also stated that staff should follow up with the vendor that we purchased of the Sprinter Van from to inquire whether the work performed by Mercedes Benz of Fairfield should have been covered under the warranty and to encourage better business and customer service dealings. COMMITTEE ACTION: Reviewed staff's responses and provided input to staff. b. Receive report requested by Chair Nejedly regarding retirees who have not submitted their Medicare Part B reimbursements in a timely manner Member Pilecki asked whether it would be possible to draft a policy that limits the submission period for reimbursement requests to one year. Chair Nejedly stated that following up on late requests is a misuse of staff time, and he would rather the limit be six or nine months. He recommended that the matter be brought to the full Board for discussion. COMMITTEE ACTION: Received the report and recommended that the Board discuss the possibility of implementing a deadline on reimbursement requests. 4. Expenditures a. Review Expenditures Regarding Check #203579 to PSC Environmental Services for $82,051.93, Member Pilecki commented that some of the charges being Finance Committee Action Summary February 9, 2015 Page 3 billed appeared to be for services that were rendered in August 2014, almost six months ago. COMMITTEE ACTION: Reviewed and recommended Board approval. Requested the following information: Check / Date Amount Vendor Information Requested #203563 $6,000.00 HiTechGov Member Pilecki asked for clarification as to 1/22/15 what AAMS support is. Various Various Various Regarding multiple checks described on page 20 of the Expenditures as being billed to "PRJ 12014 -2015 EQUIP & VEH, " Member Pilecki requested that staff look into whether the description could be expanded to indicate more detail as to what the expenditure was. 5. Review and discuss HighMark Capital Management Fourth Quarter 2014 Report for the Governmental Accounting Standards Board (GASB) 45 Trust Finance Manager Thea Vassallo stated that Andrew Brown of HighMark Capital Management will attend an April Finance Committee meeting. COMMITTEE ACTION: Reviewed and discussed the report. 6. Announcements a. Future scheduled meetings: Monday, February 23, 2015 at 3:00 p.m. Monday, March 9, 2015 at 3:00 p.m. Monday, March 23, 2015 at 3:00 p.m. COMMITTEE ACTION: Received the announcement. 7. Suggestions for future agenda items None. 8. Adjournment —at 3:21 p.m.