Loading...
HomeMy WebLinkAbout06.d.1)a) Action Summary-Engineering & Operations Committee 02-11-15REGULAR MEETING OF THE BOARD OF DIRECTORS CENTRAL CONTRA COSTA MICHAEL R. MCGILL SANITARY DISTRICT President ENGINEERING & OPERATIONS TADJPITem President Pro ro Tem COMMITTEE PAC1L H. CA USE Y JAMESA. NEJEDLY DAVID R. WILLIAMS ACTION SUMMARY PHONE: (925) 228 -9500 FAX: (925) 676 -7211 Chair Causey www.centralsan.org Member Nejedly Wednesday, February 11, 2015 3:00 p.m. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California PRESENT: Chair Paul Causey, Member Jim Nejedly, General Manager Roger Bailey, Deputy General Manager Ann Sasaki, Provisional Capital Projects Division Manager Edgar Lopez, Senior Engineer Sasha Mestetsky, Senior Engineer Craig Mizutani, Accountant Amal Lyon, Director of Engineering Jean -Marc Petit (arrived during Item 3.), Associate Engineer Jason DeGroot (left after Item 7.), Senior Engineer Dana Lawson (left after Item 3.), Plant Maintenance Division Manager Neil Meyer (left after Item 3.), Environmental Services Division Manager Danea Gemmell (left after Item 6.), Senior Administrative Technician Christina Gee 1. Call Meeting to Order Chair Causey called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Receive update on the Asset Management Program and review final draft Implementation Plan Senior Engineer Dana Lawson provided an overview of the program. Engineering & Operations Committee Action Summary February 11, 2015 Page 2 Member Nejedly stated that the District has been functioning at a high level without the asset management study and could continue to do so. He noted that the money spent on the Carollo study, staff time on study sessions such as today's meeting, and the estimated $4.5 million in additional costs to implement the results of the Asset Management Study could be used elsewhere. He acknowledged the importance of replacing assets at the correct times but believed that the employees and consultants are trained to make educated decisions. He stated that with all the other studies the District is currently performing, now is not the time to be spending money on this project. Chair Causey stated that he believed there was long -term value to performing this work, even at the cost. He suggested that the work could be done more quickly than planned. He also noted that the Treatment Plant equipment and facilities were not emphasized in the draft Implementation Plan. Staff responded that the bulk of that information would be provided by the Comprehensive Wastewater Master Plan (CWMP) and PG &E Sustainable Solution Turnkey Program. COMMITTEE ACTION: Received update. *4. Receive update on flow monitoring under the Collection System Modeling Upgrade Project, District Project 8418 Director of Engineering Jean -Marc Petit provided a PowerPoint presentation (attached). He stated that the meters were installed prior to the recent storm and were able to capture the rainfall event successfully. He estimated that staff would return to the Committee in October 2095 with a request for more meters to produce more data, if needed. COMMITTEE ACTION: Received update. *5. Review draft position paper to authorize the General Manager to revise Agreement No. 039747 with DCM Consulting Inc. for professional engineering services by increasing the cost ceiling from $98,000 to an amount not to exceed $134,000 for geotechnical services under the Pleasant Hill- Grayson Creek Trunk Sewer Project, DP 8412 Chair Causey stated that the number of linear feet in the project was inconsistent with the amount listed in the project description. He believed that every project has been over budget and encouraged staff to set a goal to budget projects more accurately. Provisional Capital Projects Manger Edgar Lopez explained the project, its scope, and the importance of the project work. Board authorization is required for all contracts above $900, 000, and staff has budgeted the proposed Engineering & Operations Committee Action Summary February 11, 2015 Page 3 geotechnical work as part of the project. No additional budget is being requested at this time. However, staff has hired West Yost Consulting to help with peer review and will look into costs of upsizing the sewer and provide an updated construction estimate. COMMITTEE ACTION: Reviewed and recommended Board authorization. *6. Review draft position paper to award a construction contract to W.M. Lyles in the amount of $389,700 for the Sludge Blending Tank Repairs, District Project 7316; authorize the General Manager to execute contract documents subject to submittal requirements; approve a contingency project for $714,450; and approve a supplemental authorization of $514,450 from the Sewer Construction Fund for the FY 2014 -15 Treatment Plant Program Contingency Account Mr. Petit stated that staff discussed this project within the context of the upcoming CWMP and came to the conclusion that it is a necessary expense due to storage capacity and operational requirements. Chair Causey asked that the impact to expenditures be listed in the Position Paper. COMMITTEE ACTION: Reviewed and recommended Board approval. *7. Receive construction update on the Primary Renovations Project, District Project 7285 This item was taken out of order, directly after Public Comment, per request of staff and at the consent of the Committee. Associate Engineer Jason DeGroot provided the presentation in the agenda packet, and Chair Causey asked how the costs are being tracked for the urgent work included to the contract. In response to a question from Chair Causey, Provisional Capital Projects Division Manager Edgar Lopez stated that the costs are being tracked separately as discussed previously with this Committee, and at closeout, staff will report the project accurately for asset management purposes. In the future, staff is working on obtaining a standby contractor for this type of work under the Urgent Repair project. COMMITTEE ACTION: Received update. Engineering & Operations Committee Action Summary February 11, 2015 Page 4 8. Standing Items *a. Review upcoming bid schedule, discuss awards and change orders over $50,000 Treatment Plant Safety Enhancements, Phase 4, and Plant Operations Department Americans with Disabilities Act (ADA) Improvements, District Project 7311 - discuss bid opening, draft position paper and proposed award date Mr. Petit distributed information on the project and bids, noting that the bids came in significantly higher than the Engineer's Estimate and over a large work area; therefore, the contractors, all of whom have done work for the District in the past, likely added more costs than anticipated by the project team. Chair Causey stated that he could not locate some of the projects in the Capital Improvement. Budget (CIB). Given that staff can add or delete work to a certain extent without having to rebid the project, he requested that staff return to the Committee next month and bring more detail on the project, bid, and costs. Member Nejedly concurred with Chair Causey's suggestion to continue the item for discussion at the March 11 meeting. He noted that there are items in the enhancements listed in the project that can wait. He suggested that the project should be simplified, since the specs were very long and detailed. COMMITTEE ACTION: Continued the item to the March 11 meeting and requested additional information from staff. b. Receive report regarding any projects with a total project budget overrun, within the General Manager authority or requiring Board authorization, if needed Pumping Station Security Upgrades, District Project 8406 Chair Causey requested that in the future the report include the budget impacts to the program based on the project overrun. COMMITTEE ACTION: Received the report. Engineering & Operations Committee Action Summary February 11, 2015 Page 5 C. Receive report on projects whose costs exceed 20 % of the total estimated project costs identified in the current CIB - No staff report COMMITTEE ACTION: None. 9. Announcements a. Future scheduled meetings: Wednesday, March 11, 2015 at 3:00 p.m. Wednesday, April 8, 2015 at 3:00 p.m. Wednesday, May 13, 2015 at 3:00 p.m. COMMITTEE ACTION: Received the announcements. 10. Suggestions for future agenda items None. 11. Adjournment — at 4:30 p.m. * Attachment I Flow Monitoring Update February 11, 2015 Engineering & Operations Committee -ceC D Protecting Public Health and the Environment Flow Monitoring • 36 meters, 5 rain gauges installed • Installation began Feb 4, completed Feb 6 • Based on 9 week duration, monitoring ends April 9 • Captured last weekend storm event � ®�� /� }��} �� % ���� �� % %e <at_ y� � © ��s �: <y? — �� � \� . .�s� � � ` ?� ..` S-, �� � 1 � � �'f., %�� . ~��Sa ��t >�.© ; \. , � \, ®G / =j w \�f . � \�? \: � � ! Treatment Plant Safety Enhancements Phase 4 Project Highlights DP 7311 Treatment Plant Safety Enhancements Phase 4 • Hazardous Waste Storage Improvements o District is now being inspected regularly by County • Valve Vault (Asbestos) • Access to valves is a safety concern • Asbestos removal • Handrail and Grating (SCI and MRC) • Continuation of previous handrail projects • Safety around WHB's is an issue • Substation 82 Access Road Retaining Wall o Access road is failing (electrical feeder to filter plant) DP 8239 POD Office Improvements • Multipurpose Room (MPR) ADA Ramp and Parking • Increase use of MPR by public • Safer employee access • Facility security DP 8237 Buffer & Rental Property Improvements • 4737/4849 Imhoff PI. Retaining Wall o Cracks in pavement at 4737 parking area (public access) Central Contra Costa Sanitary District DRAFT SUMMARY OF BIDS File: 7311.8.3 PROJECT NO.: 7311 NO. OF ADDENDA: 1 DATE/TIME: FEBRUARY 10, 2015/2 PM PROJECT NAME: TREATMENT PLANT SAFETY ENHANCEMENTS, PHASE 4 PROJECT MANAGER: BRAD LEIDECKER PROJECT LOCATION: 5019 IMHOFF PLACE. MARTINEZ. CALIFORNIA ENGINEER'S ESTIMATE: $600,00 0 NCI. BIDDER BID PRICE Aztec Consultants, Inc. Michelle Aurand 1 2021 Omega Road, Suite 200 $724,000 San Ramon, CA 94583 925- 837 -1050 Manito Construction, Inc. Jeff Perko 2 1043 Serpentine Lane, Suite 1 $757,600 Pleasanton, CA 94566 925 - 600 -0220 W. M. Lyles Company Crystal Ferreira 3 3960 Industrial Boulevard, Suite 300 $865,000 West Sacramento, CA 95691 916- 375 -1833 BIDS OPENED BY: /s/ Elaine R. Boehme, CIVIC DATE: February 10, 2015 ATTACHMENT 3 TP SAFETY ENHANCEMENTS, PHASE 4 DISTRICT PROJECT 7311 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $724,000 b. Contingency at 10% $72,400 c. Permit $1,000 SUBTOTAL - CONSTRUCTION COST $797,400 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - CM, Engr., Survey $55,000 - POD Coordination $10,000 b. Consultants - Inspection $48,000 - Material Testing $2,000 - ADA Consultant/ Safety Consultant $6,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $121,000 15.2% 3. PREBID EXPENDITURES a. In House Engineering $ 100,000 b. Consultant Fees $ 50,000 TOTAL DESIGN EXPENDITURES $150,000 18.8% c. Prior Expenditures $ 73,000 SUBTOTAL - PREBID EXPENDITURES $223,00 28.0% 4. TOTAL PROJECT COST* $1,141,40 5. FUNDS AUTHORIZED TO DATE $290,00 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Line 4 - Line 5 1 *Cost of the project will be funded by DP 7311, DP 8237, and DP 8239 NATREATPLAN1V311 - TP Safety Enhanc. Ph 4\Design \8.0_Bid Phase Activities\Award Position Paper\7311—Award Position Paper CA 20150211.docx Page 6 of 6 L An mmw;Zmmq]=M-I mm 'Capital Legal Services IM NEWS N/A: Project Not Ranked. Project is capitalized essential service. A J cvl�� 0-, Vk LJ tA 0 0 I , -`, -"7 u � 'm FY14115 Treatment Plant Program - Project Report Card Color Code for CIB Program Categories: Reg. Compliance/Planning/Safety One-Time Renovation Recurring Renovation Priority Category Project Number Project Critical 7285 Primary Treatment Renovation Critical 7301 Treatment Plant Planning . Critical 7314 Urgent Repairs Blanket Contract, Critical 7265 TP Equipment Replacement Critical 7308 Co-Gen Controls Upgrade Critical 7292 Switchgear Refurbishment - ph 2 Critical 7310 Piping Renovations - phase 8 Critical 7309 DAF Tank Renovation Critical 7297 Wet and Dry Scrubber Replacement Critical 7311 TP Safety F_nh Ph Critical 7291 Pump & Blower Bldg Seismic Upgrade Very High pTP08 TP Safety Improv 2011-12 thru 2019-20 Very High 7312 Ash Facility Improvements Very High pTP42 Plant Control System 1/0 Replacement Very High 7304 PLC Sys Upgr - 12-13 thru 21-22 Very High 7286 Centrifuge & Cake Pump Upgrades its High pTP32 Plant Energy Optimization Veg High 7315 Plant of the Future Roadmap Very High pTP24 Laboratory Upgrades & Repair High 7284 TP Hazard Identification & Remediation High pTP47 WC / Grayson Creek Levee Rehab High pTP31 Permitting Study for New Furnace High pTP33 Treatment Plant Soil Remediation High pTP41 Plant Control System Network Upgrades High pTP03 Plant Cyber Security High 7254 TP Cathodic Prot Sys Repl High pTP06 Plant Electrical and Instr Repl High pTP45 TP Electrical Cable Repl -'LT Meduim xxxx TP Facilities Renov P - LT Meduim pTP29 Pavement Renovation Meduim pTP16 Coating Renovation Meduim pTP30 Concrete Renovation Meduim TP23 TP Security Upgr - 2012 -13 thru 2021-22 F'o-C) (0 &\ kJ Cto S-e 0,.i ry V - 11 ) 03 �oc U