The URL can be used to link to this page

Home My WebLink About03. Board Member Compensation and Benefits3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 19, 2015 Subject. PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS Submitted By. Initiating Dept /Div.: Elaine R. Boehme Administration /Secretary of the District Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: K. Alm Counsel for the District Roger S. Bailey General Manager ISSUE: In accordance with Resolution 2012 -018, the Board must conduct an annual review of Board Member compensation and benefits at a public meeting held during the first quarter of each calendar year. RECOMMENDATION: Conduct the annual public hearing to review Board Member compensation and benefits. If changes are desired, consider (1) adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members;" or (2) directing staff to amend other compensation or benefits. FINANCIAL IMPACTS: This will depend on whether the Board chooses to increase, decrease or leave unchanged their compensation and benefits. (The maximum stipend increase permissible under Health and Safety Code Section 6489 and Water Code Section 20202 would be an additional 5% per year since the last increase in 2012, bringing the total compensation per day of service to $212.75 rather than the current $185.) ALTERNATIVES /CONSIDERATIONS: The Board may choose not to change its compensation or benefits. BACKGROUND: In March, 2012, the Board held a public hearing and reviewed its compensation and benefits compared to other agencies. The Board reduced its meeting stipend from $221 per meeting to $185 per meeting. The Board also adopted Resolution 2012 -018 formally establishing the annual public review, and chose to do so at a properly noticed public hearing in the interests of transparency. In March 2013 and 2014, the Board held the annual public hearings and made no changes to its compensation. POSITION PAPER Board Meeting Date: March 19, 2015 subject: PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS Staff has updated its annual survey of other local agencies with the information recommended by the Grand Jury, i.e. meeting fees, health care insurance costs, pension, deferred compensation, life insurance, cell phone and internet (ATTACHMENT A). Staff has also updated the chart showing where Central San's meeting stipends fall in comparison other agencies (ATTACHMENT B). At the public hearing, the Board may wish to consider one or more of the following options: Leave the Board compensation and benefits unchanged; 2. Adopt an ordinance changing the meeting stipend amount; 3. Direct staff to make other change(s) to Board Member compensation or benefits Any increase or decrease in meeting stipend amount would require a majority vote, and the ordinance would not be effective until 60 days after adoption. COMMITTEE RECOMMENDATION: The Administration Committee reviewed the information at its meeting on February 19, 2015. The Committee recommended ..... RECOMMENDED BOARD ACTION: Conduct the public review of Board Member compensation and benefits and take one of the following actions: 1. Leave Board Member compensation and benefits unchanged; 2. Adopt an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in meeting stipend is desired; or 3. Direct staff to amend other compensation or benefits. Attached Supporting Documents: A. Survey of Board Member Compensation and Benefits, January 2015 B. Comparison of Other Agencies' Board Meeting Stipends C. Draft Ordinance (if change in meeting stipend is desired) N.IADMINSUPIADMI MOIST- SECIBOARDICOMPENSATION- STIPENDIANNUAL REVIEW OF BOARD COMPENSATION120151PP -Hold PH re Bd Compensation. doc Page 2 of 2 Board of Directors Compensation and Benefits Survey 2015 ATTACHMENT A N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Medical Dental Life Insurance Stipend /Max. Agency Provides Deferred Cell Computers/ Agency Compensable Board Member/ Board Member/ Pension Primary Benefits or Board Member/ Spouse /Family Comp Phone iPads Mtgs Spouse /Family Spouse Compensation $225 per Agency pays premium Inland Empire meeting /10 for up to family Agency pays No District dental, vision coverage for Delta premium for No No Yes yes Utilities Agency g y meetings per Dental PPO or Western $30,000 policy contribution month Dental District pays Yes, but one Member CalPERS serves on East Bay contribution Dischargers $260 per District pays premium (Board District Authority (EBDA), Oro Loma Sanitary meeting /6 District pays premium for up to two- for up to family Member +District 6.32% of salary provides iPad and another serves party Blue Shield HMO ($1,857.74 per No District No to one District meetings per month) coverage - Delta Dental portion) for the contribution director, as on the Alameda month ($136.06/mo.) one eligible County Waste pilot program Board Member Management elected before Authority (Stop 1995 Waste Board). CalPERS retirement (for District pays Directors elected West Count y Up to $265.35 per premium for before 7 -1 -94 District meeting /6 District pays flat rate of up to $1605 /month for family medical; $85,000 policy for No District Wastewater meetings per dental premium is shared 90% District /10% director. Board Member only). District contribution No provides iPads Yes District month only. (Age reduction pays 5% of to directors schedule applies.) participating directors' 8% contribution. N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Board of Directors Compensation and Benefits Survey 2015 12 N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD\ COMPENSATION - STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Stipend /Max. Medical Dental Life Insurance Agency Provides Deferred Cell Computers/ Agency Compensable Board Member/ Board Member/ Pension Primary Benefits or Board Member/ Spouse /Family Comp Phone iPads Mtgs Spouse /Family Spouse Compensation The District District pays for premium up to $603 matches Board Dublin San Ramon $146 per (Board Member only), $1,207 District pays premium District pays for up Member meeting /max of (Member + 1 Dependent), $1,569 for up to Board to $50,000 basic life No contributions No No Yes Services District 10 days per (Member + 2 Dependents); rates set Member and eligible insurance to 457 plan by month dependents 25 %, up to $10 by resolution annually per calendar month No. Two Members serve on the City $218 per Council, and one Napa Sanitation meeting /6 District pays No District $20 allowance serves on the Board District meetings per No No premium for No contribution N/A for Wad fees of Supervisors. $28,000 policy month Those entities provide primary benefits. Yes, but one member $212.10 per District pays up to $948 per month for Board Member only; District pays for serves on EBDA and Union Sanitary meeting /6 $1866 per month for Board Member +1; $2295 per month for coverage of $10,000 District is compensated by for Board Member; No $50 /month No provides iPads District meetings per Family for medical, dental, vision; allocated as follows: 100% $5,000 for spouse to directors the EBDA month dental, 100% vision, and balance to medical plans Commission for and dependents meetings attended. 12 N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD\ COMPENSATION - STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Board of Directors Compensation and Benefits Survey 2015 N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD\ COMPENSATION - STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Stipend /Max. Medical Dental life Insurance Agency Provides Deferred Cell Computers/ Agency Compensable Board Member/ Board Member/ Pension Primary Benefits or Board Member/ Spouse /Family Comp Phone iPads Mtgs Spouse /Family Spouse Compensation District pays up to $1,281.21 for $205.07 per Mt. View Sanitary meeting /6 Board Member &family. Coverage is No District through PERS. (PERS requires No No No No No Yes District meetings per participation in a District - sponsored contribution month retirement plan. See Deferred Comp) District pays premium for up to Director &Spouse, 1 participating Yes, but one Member member, 3/1/12 Board member to serves on East Bay share 50% cost of premium increase District pays premium Dischargers Castro Valley $200.00 per from 2012 to 2011 (The Board is in for up to family for Delta No District Authority (EBDA), meeting /6 coverage and another serves Sanitary District y meetings per the process of changing this to having Dental PPO (The same No No contribution No No on the Alameda month. Health Benefits available but at full cost to the Board Member; in change applies here as County Waste retirement, the District would pay the noted under Medical) Management Authority (Stop minimum ER contribution which is Waste Board). $ 116 in 2014) Existing Board Members are frozen at 2012 rate of District paid premium for up to Kaiser Family; Board Member is Optional, if Ironhouse Sanitary $170 per meeting /6 responsible for any increase above that rate going forward for chosen to medical, dental and vision. New Board Members are covered No No enroll, cost to No No Yes District meetings per for self only at Kaiser rate. Any increase above the rate of District month medical coverage, dental or vision during the first year of $10 /mo. service or family coverage shall be paid by the Director. N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD\ COMPENSATION - STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Board of Directors Compensation and Benefits Survey 2015 4 N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Stipend /Max. Medical Dental Life Insurance Agency Provides Deferred Cell Computers/ Agency Compensable Board Member/ Board Member/ Pension Primary Benefits or Board Member/ Spouse /Family Comp Phone iPads Mtgs Spouse /Family Spouse Compensation Directors District contribute 6.83% provides iPads of their salary on for Directors a pre -tax basis $1,186 per month District pays for premium for up to and the District that want East Bay Municipal (effective Kaiser Family. District pays for HealthNet and Anthem BC for the District pays premium contributes No District them (currently 3). February 1, 2015) for Director and eligible No 37.74% (as of No Yes Utility District and 2 meetings Director only and requires 15% dependents July 2011). contribution For those that premium contribution for double and use their per month family coverage. Directors are personal eligible to retire iPads, the at age 54 with minimum of five District pays a $50 stipend. years of service. Central Contra $185 per District pays premium for up to family District pays premium District pays meeting /6 coverage for Kaiser, Health Net HMO, for up to family premium for No District District Costa Sanitary meetings per or Health Net PPO ** Cafeteria Plan coverage for Delta $50,000/$1,500 No contribution No provides iPads Yes District month offered in lieu of medical coverage Dental PPO policy for Directors $100 per meeting /10 Contra Costa meetings per District pays premium for up to family District pays premium District pays for No District Water District month (one coverage for Kaiser, Health Net HMO, for Delta Dental for $10,000 policy No contribution No No Yes meeting fee or Anthem Blue Cross PPO family maximum paid per day) 4 N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Board of Directors Compensation and Benefits Survey 2015 N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD\ COMPENSATION - STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Stipend /Max. Medical Dental Life Insurance Agency Provides Deferred Cell Computers/ Agency Compensable Board Member/ Board Member/ Pension Primary Benefits or Board Member/ Spouse /Family Comp Phone iPads Mtgs Spouse /Family Spouse Compensation $100 per meeting per month, except No. The City Vallejo Sanitation for the appointed provides primary and Flood Control County Board of No No No No No District No No benefits as the Board Supervisor who contribution District receives $100 per Members serve as the City Council. meeting per month $143.59 per meeting /6 meetings per month. No automatic increase, but can be increased up to 5% in January of any District pays health expense Yes, if year by Board reimbursement of $5,854 (2015 #s) participating No. The Cit y Fairfield- Suisun action. Left at (increased every January by CPI -W for see medical health No District in the provides primary $143.59 at expense No No No paperless benefits as the Board Sewer District 1/26/2015 Board SF- Oakland Metropolitan area 12 reimbursement contribution agenda and Members serve as mtg. (2015 update: months ending in October of each request a the City Council. no changes (yet) to year) loaner iPad meeting compensation, though the item will be carried over to a future Board meeting in March. N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD\ COMPENSATION - STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Board of Directors Compensation and Benefits Survey 2015 ** All Directors pay the difference between highest- costing HMO to PPO if PPO selected 6 N: \ADMINSUP \ADMIN \DIST- SEC \BOARD\ COMPENSATION - STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey Stipend /Max. Medical Dental Life Insurance Deferred Cell Computers/ Agency Provides Agency Compensable Board Member/ Board Member/ Pension Primary Benefits or Board Member/ Spouse /Family Comp Phone iPads Mtgs Spouse /Family Spouse Compensation Yes. By $170 per Administrative Policy meeting /approx. 4030, Board 20 meetings per Members cannot year (1 Board District pays premium for CalPERS District pays premium District pays collect benefits from Delta Diablo meeting per Medical (HMO or PPO) up to the for up to family premium for No No District No No another public month + about 8 greater of either the Blue Shield or coverage; $125,000/$2,000 contribution agency, and do not. Committee Kaiser HMO. family rate Self- insured Plan policy All Board Members meetings per elect to receive year) coverage only from the District. ** All Directors pay the difference between highest- costing HMO to PPO if PPO selected 6 N: \ADMINSUP \ADMIN \DIST- SEC \BOARD\ COMPENSATION - STIPEND \SURVEYS \2015 \Central San 2015 BOD Compensation and Benefits Survey ATTACHMENT B 2015 COMPARISON OF OTHER AGENCIES' BOARD MEETING STIPEND AGENCY MEETING STIPEND/YEAR MAX NO. OF MTGS PER MONTH West County $265.35 2/2/15 6 Wastewater District $265.35 2014 $265.35 2013 $265.35 2012 $260 2/2/15 6 Oro Loma Sanitary District $260 2014 $260 2013 $260 2012 Inland Empire Utilities Agency $225 2/2/15 10 (STIPEND INCREASED) $195 2014 $195 2013 $195 2012 $218 2/2/15 6 Napa Sanitation District $218 2014 $174 2013 $174 2012 $212.10 2/2/15 6 Union Sanitary District $212.10 2014 $212.10 2013 $212.10 2012 $205.07 2/2/15 6 Mt. View Sanitary District $205.07 2014 $205.07 2013 $205.07 2012 Castro Valley Sanitary District $200 2/2/15 6 (STIPEND INCREASED) $176.34 1/5/14 $176.34 2013 $176.34 2012 $185 2/2/15 6 $185 2014 $185 2013 Central Contra Costa Sanitary $185 2012 District $221 2011 $221 2010 $221 2009 $221 2008 N:\ADMINSUP\ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND\ANN UAL REVIEW OF BOARD COMPENSATION \2015\ATT. B -Board Compensation Comparison Survey 2015.doc Page 1 of 2 February 2015 NAADM INS UP\ADMIN \DIST- SEC\ BOARD \COM PEN SATION- STIPEN MANN UAL REVIEW OF BOARD COMPENSATION \2015\ATT. B -Board Compensation Comparison Survey 2015.doc Page 2 of 2 $170 2/2/15 6 Delta Diablo Sanitation District $170 2014 $170 2013 $209 2012 $170 2/2/15. 6 Ironhouse Sanitary District $170 2014 $170 2013 $170 2012 $146 2/2/15 10 Dublin San Ramon Services District $146 2014 $146 2013 $146 2012 $143.59 2/2/15 6 Fairfield Suisun Sewer District $143.59 2014 $143.59 2013 $143.59 2012 $100 2/2/15 $100 flat fee per Vallejo Sanitation and Flood Control $100 2014 month, regardless of District $100 2013 number of meetings $100 2012 $100 2/2/15 10 Contra Costa Water District $100 2014 $100 2013 $100 2012 $1186 2/2/15 Monthly stipend EBMUD $1154 2014 (governed by (STIPEND INCREASED) $1120 2013 different regulations) $1120 2012 February 2015 NAADM INS UP\ADMIN \DIST- SEC\ BOARD \COM PEN SATION- STIPEN MANN UAL REVIEW OF BOARD COMPENSATION \2015\ATT. B -Board Compensation Comparison Survey 2015.doc Page 2 of 2 ATTACHMENT C ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING DISTRICT CODE SECTION 2.04.030, COMPENSATION OF BOARD MEMBERS WHEREAS, California Health and Safety Code Section 6489 states that the Board of Directors may, by ordinance adopted pursuant to Water Code Section 20202, increase its compensation above the $100 per day permitted by the Health and Safety Code; and WHEREAS, the Water Code permits a compensation increase of up to five per cent once in each calendar year; WHEREAS, the Health and Safety Code limits Board Member compensation to no more than six days' service in a calendar month; and WHEREAS, the Board of Directors of the Central Contra Costa Sanitary District last adjusted its compensation in March, 2012, reducing it from $221 per meeting to $185 per meeting; and WHEREAS, any adjustment shall not be effective for at least sixty days from the date of final passage. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1. That Section 2.04.030 of the District Code is hereby repealed and that a new Section 2.04.030 is hereby adopted as follows. A. Beginning on May 18, 2015 and continuing until the ordinance codified in this section is modified or repealed, the compensation for Board Members of the Central Contra Costa Sanitary District is (increased or reduced) from the current $185 to $ per day of service, effective sixty days after adoption of this ordinance and as set forth by Section 6489 of the Health and Safety Code and Section 20202 of the California Water Code. Compensation shall not be for more than a total of six days of any calendar month. B. The Board of Directors' compensation shall be reviewed periodically at the discretion of the Board. Any adjustment shall be enacted by adoption of an ordinance after the opportunity for public discussion at a Board of Directors' meeting. Central Contra Costa Sanitary District Ordinance No. Page 2 of 2 Section 2. This ordinance shall be a general regulation of the District and shall be published in the Contra Costa Times and the San Ramon Valley Times, newspapers of general circulation, published and circulated within the Central Contra Costa Sanitary District. This ordinance shall be effective on May 18, 2015, not less than sixty days after its passage and adoption by the Board of Directors. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 19th day of March 2015, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Countersigned: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to Form: Kenton L. Alm, Esq. District Counsel Michael R. McGill President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California