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Home My WebLink About00. BOARD AGENDA 02-19-15Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA :3. FOSS 11 BOARD OF DIRECTORS: MICHAEL R. dICGILL President TAD J, PILECKI President Pro Tern PAUL H. CAUSE) JAMES-4. AEJEDLY DA 1, R. WILL LAIIS Thursday February 19 2015 PHONE: (925) 228 -9500 ry FAX: 025) 372 -0192 2 :00 p.m. wwtiv.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state then name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and infonnation relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper February 19, 2015 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated February 19, 2015. Approval recommended by Finance Committee. b. Set public hearing for March 19, 2015 at 2:00 p.m. for annual review of Board Member compensation and benefits and to consider amending District Code Section 2.04.030, "Compensation of Board Members." C. Set public hearing for March 19, 2015 at 2:00 p.m. to receive comments on the proposed reimbursement fee for properties that could connect to Job 6508, the Calmar Vista Road sewer in Danville. Approval recommended by Finance Committee. d. Adopt Resolution 2015 -004 authorizing the execution of a real property agreement with Joshua and Jill Milnes related to 639 Los Palos Road, Lafayette (APN 238 - 101 -011), to abate an encroachment; and authorizing staff to record the document with the Contra Costa County Recorder. e. Authorize the General Manager to revise Agreement No. 039747 with DCM Consulting, Inc. for professional engineering services by increasing the cost ceiling from $98,000 to an amount not to exceed $134,000 for geotechnical services under the Pleasant Hill- Grayson Creek Trunk Sewer Project, District Project 8412. Approval recommended by Engineering & Operations Committee. Award a construction contract in the amount of $389,700 to W. M. Lyles Company, the lowest responsive and responsible bidder for the Sludge Blending Tank Repairs, District Project 7316; find that the project is exempt from California Environmental Quality Act (CEQA); approve this as a contingency project in the total amount of $719,450; approve a supplemental authorization of $519,450 from the Sewer Construction Fund to the Fiscal Year 2014 -15 Treatment Plant Program Contingency Account; and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER February 19, 2015 Board Agenda Page 3 5. PUBLIC HEARINGS a. Hold public hearing to consider authorizing the General Manager to execute three power purchase agreements with Sun Edison, LLC to supply power generated by solar photovoltaic panels to the District's Household Hazardous Waste Facility, Collection System Operations Building, and Vehicle Maintenance Shop as part of the Regional Renewable Energy Project (R -REP); and make associated findings. (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct public hearing; make associated findings as set forth in the position paper; and authorize the General Manager to execute the three power purchase agreements. 6. REPORTS a. General Manager 1) Consider request made at February 5, 2015 meeting by Maryann Cella from Save Open Space - Danville to reconsider participation in District Annexation 186 (Magee Ranch). (5 minute staff presentation.) Staff Recommendation: Allow LAFCO's processing of District Annexation 186 to continue. 2) Receive Pollution Prevention Report for 2014 and Pollution Prevention Plan for 2015. Reviewed by Real Estate, Environmental & Planning Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. 3) Receive 2014 Collection System Sanitary Sewer Overflow Annual Report. (5 minute staff presentation.) Staff Recommendation: Receive the report. 4) Receive information regarding potential local vendor preference policy. Administration Committee recommended a presentation to the full Board. (5 minute staff presentation.) [Continued from February 5, 2015.] Staff Recommendation: Provide direction to staff. 5) Consider scheduling Board Member training session as suggested by Board Member Williams at the January 8, 2015 meeting. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Provide direction to staff. February 19, 2015 Board Agenda Page 4 6) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey • January 26, 2015 — Walnut Creek State of the City Luncheon (expenses). a) February 11, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). Member Nejedly b) February 9, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki c) February 10, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). • February 17, 2015 — Martinez State of the City Breakfast (expenses). Member Williams d) February 9, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). February 19, 2015 Board Agenda Page 5 President McGill • February 5, 2015 - Contra Costa Mayors' Conference hosted by the City of El Cerrito featuring a discussion on Structural Changes in the Health Industry (expenses). • February 11, 2015 —Candidates Forum Luncheon sponsored by the East Bay Leadership Council and League of Women Voters Diablo Valley, featuring State Senate District 7 Candidates Joan Buchanan, Susan Bonilla and Steve Glazer (expenses). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda b. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913. C. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Relations Consultant Stacey Cue, Esq. of IEDA • General Manager Roger S. Bailey • Deputy General Manager Ann Sasaki February 19, 2015 Board Agenda Page 6 • Director of Administration David Heath • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group 10. REPORT OUT OF CLOSED SESSION 11. ADJOURNMENT February 19, 2015 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION FEBRUARY 2016 ', Thursday Administration Committee Meeting Third Floor Executive Conference Room February 19 Williams, McGill 8:00 a.m. Thursday Board Meeting Board Room February 19 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room February 23 Nejedly, Pilecki 3:00 p.m. MARCH 2013 Thursday Board Meeting Board Room March 5 Board of Directors 1 :00 P.M. Monday Administration Committee Meeting Third Floor Executive Conference Room March 9 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room March 9 Nejedly, Pilecki 3:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room March 10 Meeting 3:00 p.m. Pilecki, McGill Wednesday Engineering & Operations Committee Meeting Second Floor Executive Conference March 11 Causey, Nejedly Room 3:00 p.m. Thursday Board Meeting Board Room March 19 Board of Directors 2 :00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room March 23 Nejedly, Pilecki 8:00 a.m. Tuesday Administration Committee Meeting Third Floor Executive Conference Room March 31 Williams, McGill 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 2113115