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HomeMy WebLinkAboutBOARD ACTION SUMMARY 02-05-1511, Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday February 5, 2015 2:00 p.m. 1 2 RC)l I rAl I President McGill called the meeting to order at 2:05 p.m. PRESENT: Members: Pilecki, Williams, McGill ABSENT: Members: Causey, Nejedly a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J PILECKI President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY DAVID R. UYLLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org b. Introductions — Jennifer Golden, Accounting Technician I in the Administration/ Finance Division BOARD ACTION PUBLIC COMMENTS Welcomed new employee. Ms. Maryann Cella of Save Open Space (SOS) Danville addressed the Board on Agenda Item 5.a.3)a). She asked the Board to consider withdrawing its annexation application pending her organization's lawsuit against the Town of Danville regarding the planned SummerHill Homes development. The Board asked staff to place an item on the agenda for discussion at the next Board meeting on February 19, 2015. 3. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: December 18, 2014; January 8, 2015; and January 20, 2015. b. Approve expenditures dated February 5, 2015. Approval recommended by Finance Committee. February 5, 2015 Board Action Summary Page 2 C. Receive December 2014 Financial Statements and Investment Reports, and receive six -month variance review of Operations and Maintenance Budget for Fiscal Year 2014 -15. Approval recommended by Finance Committee. d. Adopt following updated Board Policies (BP); approval recommended by Administration Committee: BP 001 — Employee Computer Purchase Assistance Program and BP 002 — Diversity Statement. e. Approve extending the current contract for general legal services with District Counsel Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson on a month -to -month basis commencing February 1, 2015 for up to six months, until further Board action. Authorize the General Manager to execute a construction contract change order with K. J. Woods Construction, Inc. in the amount of $114,600 regarding the Walnut Creek Sewer Renovations, Phase 10, District Project 8413. Approval recommended by Engineering & Operations Committee. g. Adopt Resolution 2015 -003 accepting 26 grants of easement regarding the Martinez Sewer Renovations Project, Phase 4, District Project 8415, and authorizing staff to record documents with the Contra Costa County Recorder. BOARD ACTION: Adopted Consent Calendar Items 4.a. -4.c. and 4.e -4.g. as recommended. Adopted Item 4.f. with proposed change to the content in BP 001 — Employee Computer Purchase Assistance Program. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. REPORTS a. General Manager 1) Receive presentation by Wade Miller of the WateReuse Foundation on Meeting California's Water Needs & Goals Through Direct Portable Reuse, and consider whether to provide a financial contribution in support of the Foundation's research. BOARD ACTION: Received the presentation from Michael Markus, General Manager of Orange County Water District (OCWD) and directed staff to bring to the Board a suggested contributable amount based on the District's budget. 2) Receive information regarding potential local vendor preference policy. Administration Committee recommended a presentation to the full Board. February 5, 2015 Board Action Summary Page 3 BOARD ACTION: Continued item to a future Board meeting. 3) General Manager Announcements The following announcements were included in the agenda packet: a) LAFCO Approved District Annexation (DA) 185 — Danville and Lafayette; and Continues DA 186 — Danville (Magee Ranch) b) Natural Gas Pre - Purchase C) No Businesses in Significant Non - Compliance for 2014 d) Recap of Contracts Signed by General Manager during Fourth Quarter 2014 No additional announcements were made at the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Richard Pio Roda of Meyers Nave announced Closed Session Item 9.a. He stated that closed session on Item 9.b. would not be held. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meetings of the Administration Committee on February 9 at 8:00 a.m.; Finance Committee on February 9 at 3:00 p.m.; Real Estate, Environmental & Planning Committee on February 10 at 3:00 p.m.; and Engineering & Operations Committee on February 11 at 3:00 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Nejedly a) January 12, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki reported on this meeting in Member Nejedly's absence. February 5, 2015 Board Action Summary Page 4 b) January 26, 2015 — Finance Committee meeting — Member Nejedly (stipend) and President McGill (Alternate) (stipend). President McGill reported on this meeting in Member Nejedly's absence. Member Pilecki c) January 14, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Pilecki (Alternate) (stipend). d) January 15, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). • January 26 -28, 2015 - California Special Districts Association Special District Leadership Academy in Napa (expenses). January 29, 2015 — 44th Annual Pleasant Hill Community Awards and Dinner (expenses). Member Williams e) January 13, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). f) January 27, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). February 1 -4, 2015 - National Association of Clean Water Agencies (NACWA) Winter Conference Charleston, South Carolina (expenses). President McGill January 8, 2015 — Contra Costa Mayors Conference hosted by the City of Antioch featuring BART Director Joel Keller (expenses). • January 21 -23 — California Association of Sanitation Agencies (CASA) Mid -Year Conference in Palm Springs, CA (expenses). January 26, 2015 — California Special Districts Association — Contra Costa Chapter (CCSDA) Meeting (stipend). February 5, 2015 Board Action Summary Page 5 • February 3, 2015 — Presentation given at Walnut Creek City Council Meeting (stipend). BOARD ACTION: Received the reports. 2) Consider following recommendations regarding Board Liaison appointments: a. Approve establishing Board Liaisons to East Bay Municipal Utility District (EBMUD), Contra Costa Water District (CCWD), East Bay Regional Park District (EBRPD), and Pleasant Hill Recreation and Park District (PHR &PD); and authorize payment of the meeting stipend in accordance with the adopted Board Compensation Resolution 2014 -011. b. Authorize the appointed Board Liaison for City of Pleasant Hill to also act as Board Liaison for PHR &PD. C. Approve the following additional Board Liaison appointments for 2015: EBMUD: Member Nejedly CCWD: President McGill EBRPD: Member Causey BOARD ACTION: Approved the establishment and appointment of Board Liaisons as recommended, effective immediately. 3) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 4) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. None. 6. TREATMENT PLANT a. Receive the 2014 National Pollutant Discharge Elimination System ( NPDES) Annual Report. BOARD ACTION: Received the NPDES Annual Report. February 5, 2015 Board Action Summary Page 6 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Pilecki encouraged the Board to hold the retreat on good governance suggested by Member Williams at the January 8, 2015 meeting. President McGill asked that senior staff join the Board. The Board directed staff to agendize a discussion at a future Board meeting for staff to obtain further direction. 9. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957 — Public Employee Discipline. b. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913. BOARD ACTION: Held Closed Session Item 9.a. only. 10. REPORT OUT OF CLOSED SESSION Richard Pio Roda reported that the Board accepted the arbitrator's decision relating to the disciplinary action. 11. ADJOURNMENT —at 4:01 p.m.