Loading...
HomeMy WebLinkAboutBOARD MINUTES 01-03-15MINUTES OF THE SPECIAL MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JANUARY 8, 2015 The Board of Directors of the Central Contra Costa Sanitary District convened in a special meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, January 8, 2015. President McGill called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG None. The Board and staff joined in the Pledge of Allegiance. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. ADOPT RESOLUTION 2015 -001 COMMENDING OUTGOING BOARD PRESIDENT DAVID R. WILLIAMS FOR HIS SERVICE President McGill thanked Member Williams for his service and highlighted selected achievements during Member Williams' tenure as President. Member Williams stated that it is an honor to serve as an elected representative of the District's customers, and he thanked the Board for the opportunity to serve as President in 2014. With a view toward continuous improvement, he suggested that the Board take a half -day refresher on how to function well as a governing body. He described the program as an opportunity for self- assessment, introspection, and renewal of commitment to each other as Board Members. He proposed that the course be given to the Board within the first quarter of 2015. It was moved by Member Causey and seconded by Member Pilecki to adopt Resolution 2015 -001 commending outgoing Board President David R. Williams for his service. Motion passed by the following vote of the Board: Book 63 — Page 243 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 8, 2015 AYES: Members: Causey, Nejedly, Pilecki, McGill NOES: Members: None ABSTAIN: Members: Williams 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: November 17, 2014; and December 4, 2014. b. Approve expenditures dated January 8, 2015. Approval recommended by Finance Committee. C. Receive November 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. Member Pilecki requested to pull Item 4.a. for discussion. He highlighted a portion of the November 17, 2014 minutes he believed to be missing the term "straw man." It was suggested by President McGill that the excerpt in question be revised to state, "With regard to the second question, the Board Members unanimously indicated support for the following straw man estimated reserve levels." The Board concurred with the change. It was moved by Member Causey and seconded by Member Pilecki to adopt the Consent Calendar as recommended, including the proposed change to the November 17, 2014 minutes. Motion passed by unanimous vote of the Board. None. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. PUBLIC HEARINGS a. HOLD PUBLIC HEARING TO RECEIVE COMMENTS AND CONSIDER ADOPTING RESOLUTION 2015 -002 AUTHORIZING THE GENERAL MANAGER, OR HIS DESIGNEE, TO LEASE PORTIONS OF THE PARCEL LOCATED AT 4737 IMHOFF PLACE, MARTINEZ (APN 159 - 150 -057) FOR A TERM NOT TO EXCEED TEN YEARS; AND DECLARE THE PROPERTY AS UNNEEDED FOR DISTRICT PURPOSES DURING THE TERMS OF THE LEASES. APPROVAL RECOMMENDED BY REAL ESTATE. ENVIRONMENTAL & PLANNING COMMITTEE District Counsel Kent Alm stated that it is standard practice for the Board to hold a public hearing if there is a proposed lease in accordance with a provision in the Sanitary District Act. If a property is leased for under ten years, certain findings Book 63 — Page 244 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 8, 2015 must be made. Similarly, for a lease of over ten years, additional findings must be made. The intention of this item is to set up the authority for the next ten years for staff to be able to lease portions of this property without additional hearings, so long as those leases do not extend beyond the ten -year period. The public hearing was opened and closed without comment. It was moved by Member Causey and seconded by Member Williams to adopt Resolution 2015 -002 authorizing the General Manager, or his designee, to lease portions of the parcel located at 4737 Imhoff Place, Martinez (APN 159 - 150 -057) for a term not to exceed ten years; and declare the property as unneeded for District purposes during the terms of the leases. Motion passed by unanimous vote of the Board. 7. REPORTS a. GENERAL MANAGER 1) Report on the District's energy consumption Reviewed by Engineering & Operations Committee General Manager Roger Bailey stated that this report was requested by Member Causey and was given to the Engineering & Operations Committee. Provisional Senior Engineer Clint Shima presented the information on the District's monthly energy usage and historical trends. Member Causey stated that he would like to look into opportunities, such as solar electricity and landfill gas, to offset what appears to be an increasing reliance on PG &E. He noted that the charts seem to show a trend of dependence on PG &E and recommended that the District should look at an energy policy that suggests how it envisions its future energy usage and how to improve its current usage, if that is possible. He stated that, while studies of this nature have been done, it would be appropriate in his opinion to consider an energy policy going forward and give direction to staff about what the Board values with regard to energy consumption. General Manager Roger Bailey stated that staff had planned to present the District's energy consumption annually; however, staff would be willing to look into an energy policy, work with the Real Estate, Environmental & Planning Committee on its development, and eventually bring it to the full Board for consideration. President McGill suggested that the item be referred to the Real Estate, Environmental & Planning Committee for further discussion, so the Committee may understand the energy options and the report. Book 63 — Page 245 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 8, 2015 2) Receive supplemental presentation on three power purchase agreements with Sun Edison, LLC for solar photovoltaic panels at the District's Household Hazardous Waste Facility, Collection System Operations Building, and Vehicle Maintenance Shop Associate Engineer Dan Frost provided supplemental information that was requested by the Board at its last meeting on December 18, 2014. He stated that staff plans to hold a public hearing in February. 3) General Manager Announcements The following announcements were included in the agenda packet: a) Public Bidding of Treatment Plant Safety Enhancements — Phase 4, District Project 7311 (including Plant Operations Department ADA Improvements, District Project 8239) b) Attendance at the 2015 National Association of Clean Water Agencies (NACWA) Winter Conference in Charleston, South Carolina — February 1 -4, 2015 c) Clean Water Program Training Session Hosted by District d) San Francisco Baykeeper Update e) BAYWORK Event Scheduled for February 4, 2015 f) 2015 Health & Wellness Expo The following announcements were made at the meeting: g) Natural Gas Pre - Purchase h) General Manager Roger Bailey announced that a Special Board Meeting will take place on January 20, 2015 at 8:00 a.m. at the Pleasant Hill Community Center to continue the November 17, 2014 Cost -of- Service Workshop. b. COUNSEL FOR THE DISTRICT 1) ANNOUNCE CLOSED SESSION (PURSUANT TO GOVERNMENT CODE SECTION 54957.7) District Counsel Kent Alm announced Closed Session Items 11.a. and 11.b. Book 63 — Page 246 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 8, 2015 c. SECRETARY OF THE DISTRICT Secretary of the District Elaine Boehme announced the upcoming meetings of the Finance Committee on January 12; the Administration Committee on January 13, the Engineering & Operations Committee on January 14; and the Real Estate, Environmental & Planning Committee on January 15. d. BOARD MEMBERS 1) Board Member reports on recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses Member Causey Member Causey and Member Nejedly reported on the December 30, 2014 Finance Committee meeting and summarized the Action Summary. The Board received the report without comment. President McGill President McGill reported that he would miss the next Board meeting on January 29, 2015. That meeting was later cancelled by the Board. President McGill also announced that he has arranged for Member Causey to serve as Alternate for him at the January 26 Walnut Creek State of the Citx Lunch and for Member Pilecki to serve as Alternate at the January 29 44t Annual Pleasant Hill Community Awards and Dinner, as well as the February 20 Pleasant Hill State of the City Address / Pancake Breakfast. President McGill reported on the December 4, 2014 Contra Costa County Mayors Conference hosted by the City of San Pablo. President McGill and Member Williams reported on the December 15, 2014 Administration Committee meeting and summarized the Action Summary. The Board received the report without comment. 2) Announcements Member McGill provided a written report covering his announcements and other meetings. Book 63 — Page 247 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 8, 2015 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution None. 8. BUDGET AND FINANCE a. ADJOURN BOARD MEETING AND RECONVENE AS THE CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY (AUTHORITY) TO CONDUCT ITS ANNUAL MEETING None. The Board of Directors of the Central Contra Costa Sanitary District adjourned at 2:57 p.m. to reconvene immediately as the Board of Directors of the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. In compliance with Assembly Bill 23, it was announced that Board Members did not receive a separate or increased stipend for attendance at this meeting. Thereafter, the Board reconvened as Central Contra Costa Sanitary District Board of Directors at 3:00 p.m. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS Under Item 3., Member Williams suggested that, in the first quarter of 2015, the Board receive a half -day general refresher on how to function well as a Board and the appropriate activities and responsibilities of a Board Member. Member Pilecki noted that the California Special Districts Association puts on a program that addresses these topics. President McGill suggested that more special districts be added to the list of outside agencies to which Board Members are representatives, with the intention of expanding interagency cooperation. He also asked that Alternates be named for the pre- existing liaison representatives. Book 63 — Page 248 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 8, 2015 11. CLOSED SESSION The Board recessed at 3:02 p.m. to reconvene in closed session in the Caucus Room regarding the following matters: a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. b. Personnel matters pursuant to Government Code Section 54957 - Performance Evaluations for General Manager, District Counsel, and Secretary of the District. The Board recessed at 4:47 p.m. to reconvene in the Board Room in open session. 12. REPORT OUT OF CLOSED SESSION President McGill reported that direction was given to the Board President to meet with Secretary of the District Elaine Boehme and District Counsel Kent Alm separately, regarding their performance evaluations. 13. ADJOURNMENT There being no further business to come before the Board, President McGill adjourned the meeting at 4:47 p.m. Michael R. MpGtll President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Book 63 — Page 249