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Home My WebLink About03.a. Expenditure Follow Up3.a. Central Contra Costa Sanitary District February 9, 2015 TO: FINANCE COMMITTEE VIA: ROGER S. BAILEY, GENERAL MANAGER DAVID HEATH, DIRECTOR OF ADMINISTRATION FROM: THEA VASSALLO, FINANCE MANAGER SUBJECT: INFORMATION REQUESTED ON EXPENDITURES At the January 26, 2015 Finance Committee meeting, the Committee requested the following additional information on the expenditures: Check #203432 dated 1/8/15 for $14,624.00 to WateReuse Association Per Assistant Engineer Melody LaBella, the District has been a member of the WateReuse Association and WateReuse Research Foundation for many years, and the membership fees are derived from flow and /or population. Both memberships are District wide, so many employees are signed up to receive updates and can participate for free in the training webinars offered by these organizations. The WateReuse Association membership calculation formula is Service Area Population (462,000) / 1,000 = 462 (population factor) x $26 = $12,012. The District defaults to their $7,700 maximum membership fee, plus a fee of $924 for membership in WateReuse California, the local section, for a total of $8,624. The WateReuse Association provides a number of services, including education, training, outreach (educational materials, fact sheets, etc.), advocating for funding, updates on projects throughout the nation, and collaboration. The WateReuse Research Foundation membership calculation is based on flow and population categories. The District falls into the category for 10 -50 MG and 100,000 — 500,000 population, which puts the District at the $6,000 range. The WateReuse Research Foundation focuses on research related to everything from the use and public perception of recycled water to new technologies for treating recycled water. Attached is an informational letter on the WateReuse Association and WateReuse Research Foundation. Central Contra Costa Sanitary District Expenditure Follow -Up Page 2of3 Check #203460 dated 1/15/15 for $177.00 to Denalect Alarm Companv Per Senior Engineer Thomas Brightbill, the Denalect invoices from 4737 Imhoff Place are for fire protection system monitoring. His understanding is that Bay Alarm covers burglar and other security alarms. The difference between Denalect and Bay Alarm is as follows: • The District pays Denalect for monitoring of the fire system (if the fire sprinklers go off, Denalect gets an alert and calls the fire department). • The District pays Bay Alarm for the burglar alarms (if the burglar alarm goes off, Bay Alarm gets an alert and calls the sheriff). To his knowledge, they are two separate contracts with two separate companies for two separate services. Below is a picture provided by Mr. Brightbill. WT- I V. Os1 Ax � -AR 1W_ )� Check #203492 dated 1/15/15 for $1.313.15.00 to Mercedes Benz of Fairfield Per Vehicle & Equipment Maintenance Supervisor Nick Wright, the vehicle that needed repairs was a Freightliner Sprinter van on a Mercedes Chassis. This vehicle was purchased from Weco, which was built to specification and inspected by the field crews and their management prior to taking ownership. It was at the District's local vendor, Golden Gate Truck Center aka Freightliner, several times for the same complaint: the check engine light being on and showing faulty fuel injectors. Golden Gate Truck Center had replaced all of the injectors, some twice, and covered them under warranty, but was unable to find the cause of this problem. District staff then contacted Weco, from whom the vehicle was purchased, and Weco suggested Fairfield Mercedes Benz. N:\ADMINSUP\ADMIN \DIST -SEC\ COMMITTEES\ Finance \2015\Attachments \02 -09 -15 Expenditure Follow- Up.docx Central Contra Costa Sanitary District Expenditure Follow -Up Page 3 of 3 Fairfield Mercedes determined it to be a drivability issue. They knew there was not an injector problem, so they had to connect their scan tool to the vehicle and drive it until they were able to find the cause, which ended up being an accessory that is bolted to the engine belt system. After the repairs were made, they had to drive it again to ensure the repairs they made took care of the problem. That would account for the miles driven. The area that failed is the Mobile Electric Power Solution (MEPS). It is a belt- driven generator system that attaches to the vehicle's engine. It has a clutch which is also the drive pulley that has to disengage on deceleration. The clutch was defective, which caused the generator system to send faulty signals throughout the vehicle's engine control unit. The reason there were so many broken parts that needed to be replaced was the clutch failure, which caused a vibration, which likely caused the bracket to fail. Since these repairs were made, the vehicle has not had any further problems. As a part of the equipment safety check, District staff now inspects this system to ensure all parts are secure and working properly. The vehicle can be high maintenance, but it has been a great addition to the Collection System Operations Department (CSOD), very user friendly and smaller, so as to be used in tight places. Below is the cost breakdown. The service advisor at Mercedes Benz of Fairfield mentioned that they had not been billed for the parts at the time District staff picked up its vehicle, so the dealer added it to the Labor line item so District staff could get the vehicle back in service and pay for the repairs done. MEPS parts are for the belt driven generator system from Mobile Power. Labor------ - - - - -- $760.39 MEPS parts - - -- $489.61 Belt-------- - - - - -- $ 58.14 Tax ------------------- $5.01 Total ------------ $1,313.15 Attached are the related invoices. TV:cg N:\ADMINSUP\ADMIN \DIST- SEC\ COMMITTEES\ Finance \2015\Attachments \02 -09 -15 Expenditure Follow - Up.docx s Member Organization: Primary Contact: Central Contra Costa Sanitary District Melody LaBella Security Code Assistant Engineer 5019 Imhoff Place City /State /Zip Code Martinez, CA 94553 Date mlabeifa� ntra3san.or ANNUAL DUES 2015 WateReuse Association Dues* $ 8,624.00 *Includes a California - specific amount to support on -going advocacy, education and engagement. Optional WateReuse Research Foundation Donation (recommended minimum donation of $250) The WateReuse Research Foundation is a 501(c)(3) nonprofit (TIN 68- 0309391) whose mission is to build global support for water reuse through research and education, (PLEASE NOTE: A donation to the Foundation is separate from Subscriber Fees and does not entitle the donor to Subscriber benefits.) ( i PAYMENT INFORMATION Total Due: ❑ Check (Payable to WateReuse Association) ❑ Visa ❑ MasterCard ❑ American Express Credit Card # Expiration Date Security Code Cardholder's Name Billing Address City /State /Zip Code Signature Date TOTAL $ Please remit payment to: WateReuse Association 1199 North Fairfax Street, Suite 410 Alexandria, VA 22314 Fax: 703 - 548 -5085 To provide payment over 1 debit card, please call Erin 105. Questions: Please contact Erin DiMenna at ti ext. 105 or edimenna @watereuse.org. 12.2q 2o WateReuse estimates that 20% of your annual dues will be used to support the Association's 2015 direct lobbying effort, Pursuant to the 1993 Federal Tax Act, that portion of your 2015 WateReuse dues will therefore be considered non - deductible far income tax purposes. The WateReuse Association Taxpayer identification Number is 68- 0235568. Central Contra Costa Sanitary District Melody LaBella TO Assistant Engineer I CF Al gr '' Row 5019 Imhoff Place j Martinez, CA 94553 ove mlabeflal centralsan INVOICE Subscriber Fees for Calendar Year 2015 $6,000.00 Please remit payment by December 31, 2014. PAYMENT OPTIONS ❑ Check payable to WateReuse Research Foundation Please remit payment to: WateReuse Research Foundation 1199 North Fairfax Street, Suite 410 Alexandria, VA 22314 Fax: 703- 548 -5085 We also accept electronic funds transfers: Beneficiary Name: WateReuse Research Foundation Beneficiary Bank: Cardinal Bank Beneficiary Bank Address: 8270 Greensboro Drive McLean, VA 22102 Routing/Transit #:_ 056008849 Beneficiary Acct #: 00 91900068 0MOqV74, 3,0 lot . 9.20/ y r. ❑ Visa ❑ MasterCard ❑ American Express Credit Card # Expiration Date Security Code Cardholder's Name Billing Address City /State /Zip Code Signature I Date The WateReuse Research Foundation is a 501(c)(3) nonprofit organization: tax /D number 68- 0309391. Please consult your financial advisor as to specific tax deductibility. Questions: Please contact Erin DiMenna at 703 548 -0880, ext. 105 or edinaerana tereusc.p. Q 2015 Subscriber Invoice Subscriber Type: Water Utility /Agency The Subscriber fees assessed on the previous page are based on information that you provided when you submitted your 2014 payment. To recalculate your fees, please see the chart below. I BASIS FOR SUBSCRIBER FEES Annual Subscriber fees are based on the larger of the following: (a) fees based upon the amount of water that you produce, sell, treat, or manage or; (b) fees based upon population served. If the 2015 Subscriber fees listed j on the previous page are incorrect, please use the following chart to determine the correct amount: Flow* (MG D) Population Served 0 -j0 0-100K 0 50 [_- ,166-500K CA 50 -100 % 500K -2:5 million 1.00 -500 E". ' 2.5 -5 million >500 I-, >5 million *Average daily flow for raw water, drinking water Annual Subscriber Fee $1,200 $12,000 $25,000 $ 50,000 imed water, and /or wastewater. .e„. PREPARED 06/27116, 14;48:10 CENTRAL CONTRA COSTA SANITARY DISTRICT PA= 15 PROGRAM GM601L BUDGET SUMMARY BY ACCOUNT WITH DETAIL - FINAL PASS FISCAL YEAR 2014 -2015 7011 -12 2012 -13 BUDGET Y -T -D PROJECTED BUDGET BUD 14 -15 1 BUD 14 -3S TO ACTUAL ACTUAL 2013 -14 ACTUAL ACTUAL 14 -15 EST 13 -14 VAR BUD L3 -14 VAR ACCOUNT NUMBER ACCOUNT DESCRIPTION 3O@ 13 -14 FINAL VAR VAR 001 -0200- 750.08 -03 LEON, SERVICES -STAFF 1,686 718 8,000 94 .11000 8,000 7,000- 700.00- LEVEL TEXT TEXT AMT PP96 REVIEW CUSTOMER PRM179 /CONTRACTS. 8,000 6,000 001 -0200- 750 -09 -02 79CMICFLL SERVICES - 0 0 2,000 0 500 2.000 :, Sti'?• 300.00- O CO LEVEL TEXT TEXT AMT PF96 PROVIDE TRAINING, TO CUSTOMERS 1,000 DZSTTRIS. M. MAINT- /METER CALIB. (IN CSO BUDGET) DISTRIBUTION SYSTEM REPAIRS IIH CSO BUDGET) 2,000 001- 0200 - 150.11 -03 OPERATING SUPPLIES 0 496 200 10 S0 209 1SC- 300.00- .0 CO LEVEL TEXT TEAT .AMT - PF96 SUPPLIES 200 200 001-0200- 750.11 -06 SAFETY SUPPLIES 0 0 200. 0 200 300 7 00 0 ... LEVEL TEXT TEXT AMT PF96 SUPPLIES 200 200 001 -0200- 750.12 -01 PUBLIC INFORMATION 0 0 1,040 O 0 %.03R 1.0C 9t 900 LEVEL TEXT - TEXT ART PF96 PROMOT102ML HANDOUTS 1,000 1,000 001- 0200 - 750.12 -OS TECH TRAIN, COMP 6 MEETS 1,939 2.837 3y.16S s 3.165 1.:65 LEVEL TEXT TEXT ANT PF96 SEE TECH TRAINING SECTION OF BUDGET DOC FOR DETAIL 001- 0200- 750.12 -09 MILEAGE REIMBURSEMENTS 0 2C3 50 'td LEVEI, TEXT TEXT AMT PF96 MILEAGE 50 50 001 -C200 -750 12,11. OUTSIDE ORGANIZATION FEES 12,092 14.644 13,350 24,624 :1. 15'l 14,914 '- ,6,31. -.«.. 16° =.624- 12 „6- LEVEL TRXT TEXT ANT PF96 WATERSUSE ASSOCIATION MEMBERSHIP (NOVEMBERI 6,000 WATEREUSE FOUNDATION SUBSCRIBER FEE IPESRUARY7 9.624 r,, -•'" i CCC SANITARY ACCT:PAYABLE 5019 IMHOFF PLACE MARTINEZ, CA. 94553 4737 IMHOFF PL PACHECO Purchase Order Number Account NUmber Terms Terms F943 30 Days Net 001 0 Y 250 Balance Forward 01-02-15 Quarterly Alarm Charge Total Balance Now Due ........ $ 0.00 $ 177.00 177. 00 CEN"' AL HAPPY NEW YEAR!!!!! Please detach and enclose this portion with your payment DRT4?M= CCC SANITARY ACCT:PAYABLE 5019 IMHOFF PLACE MARTINEZ, CA. 94553 Denalect Alarm Company P.O. Box 5208 Walnut Creek, CA, 94596-1208 MM jT From:MBUERVICE 7074222721 CUSTOMER #: 20706 34928 *INVOICE* CENTRAL CONTRA COSTA SANITRAY DISTRI 5019 IMHOFF PL DUPLICATE 1 MARTINEZ, CA PAGE 1 HOME:925- 383 -0174 CONT:925- 766 -4576 RTTC. r'RT.T.- 99.r- 7FK -4S7K gF:RVir..PAnvlCn 12/17 014 08:51 #674 P.001/002 Mercedes-Benz ` of Fairfield 2950 AUTO MALL PARKWAY • FAIRFIELD, CA 94533 (707)430 -0101 www.marcedesfairfield,com Service Center Hours: MONDAY- FRIDAY 7:30 A.M. - 6:00 P.M. SATURDAY 8:00 A.M. TO 4:00 P. M R• KR1 ATYPThM VOnT;Tr7TTR7. COLOR YEAR I MAKEIMODEL I VIN 11 LICENSE I MILEAGE IN / OUT TAG WHITE 13 MERCEDES -BENZ TRUCK WDYPF4CC6D5728414 REVISED TOTAL 13170 13312 557 DEL. DATE PROD, DATE WARR, EXR PROMISED PO NO. RATE I PAYMENT. ° INV. DATE OIJAN13 I O1 M13 DE 1 17 :00 13NOV14 I I CASH I 02DEC14 R.O. OPENED READY I I OPTIONS: 08:01 13NOV14 08:09 02DEC14 A CHECK AND ADVISE CUSTOMER STATES CHECK ENGINE LIGHT ON INSPECT AND REPORT. CAUSE: THE ONE -WAY ROLLER CLUCTCH ON THE GENERATOR AND TWO BRAKETS FOR THE GENERATOR WERE BROKEN.' E CHECK AND ADVISE CUSTOMER STATES CHECK ENGINE "R LIGHT ON INSPECT AND REPORT. 680 CST 1250.00 1250.00 1 BELT P05008 58.14 58.14 58.14 PARTS: 58.14 LABOR: 1250.00 OTHER: 0.00 TOTAL LINE A: 3308.14 13312 THE ONE -WAY ROLLER CLUCTCH ON THE GENERATOR AND TWO BRAKETS FOR THE GENERATOR WERE BROKEN. PERFORMED DTC READ OUT FOUND CODES FOR INJECTORS 1, 4, 5 AND 6. CHECKED THE VMI ALL THE INJECTORS HAVE BEE26 REPLACED. PERFORMED COMPRESSION TEST ALL CYL PASSED . CHECKED PTSS ......,.-: CASES AND FOUND A CASE WHERE THE ONE -WAY ROLLER CLUTCH WAS DEFECTIVE CAUSING THESE CODES. INSPECTED THE ONE -WAY ROLLER CLUTCH AND FOUND FROZEN. WHEN REMOVING THE GENERATOR I FOUND TWO OF THE AFTER MARKET" BRACKETS BROKEN. REPLACED THE ONE -WAY ROLLER CLUTCH AND BOTH BRACKETS ALSO REPLACED THE GENERATOR BELT. RESET ALL THE CODES AND ROAD TES -kED" THE CHECK ENGINE LIGHT IS OFF AT THIS TIME AND ALL THE INJECTORS ARE _" - -° COMING INTO SPEC. . ,twwwwwww* wwww *ww+rw r, tww** wwwarwwwww,rwwwww *www,t *wwwwwww �.,4 B PERFORM MANDATORY CALIFORNIA STATE LAW AB32 "TIRE INFLATION CHECK AIND- "" CORRECTION" TP PERFORM MANDATORY CALIFORNIA STATE LAW AB32 / . "TIRE INFLATION CHECK AND CORRECTION" 680 C 6...0.0. 0-00 PARTS: 0.00 LABOR: 0.00 OTHER: 0.00 TOTAL LINE B: 0.00 13312 PERFORMED TIRE PRESSURE INSPECTION AS PER CALIFORNIA LAW SET TIRE PRESSURES TO: FRONT -50 -PSI, REAR -70 -PSI * *wwwwwww wwww *ww * * * *ww *ww *wwww *wwwwwwwwwwwwwwtr *wwwww C ** DURING INSPECTION FOUND BOLT IN ALTERNATOR COMING LOOSE INSPECT AND REPORT CAUSE: E 00 SEE LINE A Mercedes Benz Fairfield BAR # ARD002e6597 EPA # CAL000386984 ORIGINAL ESTIMATE: $ DATE F TIME owrweaw w. b U'wa mw=. Xw WCRFAW IN THE ORIGINAL FINAL REVISED ESTIMATE: $ I DESCRIPTION TOTALS I LABOR AMOUNT PARTSAMOUNT PHONE# AUTHORIZED ADDITIOWU. AMOt1NT REVISED TOTAL GAS, OIL, LUKE SUBLET AMOUNT M{SC, CNARGE8 TOTALCHARGES LESS ADJUSTMENTS ROYAL ATEPRICE, I ACKNOwLEOGE REGM7 OF VEHICLE AND I HAVE RECENED A COW OF TWO INVOICE SALES TAX PLEASE PAY THIS AMOUNT APORTANT INFORMATION ON BACK CUSTOMER COPY F.romAR—SERVICE � j 7074222721 1211 �O14 08:52 #674 P.002I002 VIN k1 I MILEAGE IN / OUT I TAG WHITE b MERCEDES -BENZ TRUCK I WDYPF4CC6D5728414 1 13170/3.3312. 557 DEL DATE PROD. DATE WARR. EXP. PROMISED Mercedes-Benz CUSTOMER #: 20746 PAYMENT 34928 OIJAN13 I 01JAN13 D 17:00 13NOV14 of Faiarf.eld CASH *INVOICE* R.O. OPENED CENTRAL CONTRA COSTA SANITRAY DISTRI READY 2950 AUTO MALL PARKWAY • FAIRFIELD CA 94533 (707)430.0101 •www.mercedesfeie9eld.com 5 019 IMHOFF PL 08 :09 02DEC14 DUPLICATE 3 Service Center Hours: MARTINEZ, CA PAGE 2 MONDAY- FRIDAY 7:30 A.M. -6:00 PA. HOME:925 -383 -0174 CONT:925 -766 -4576 SATURDAY 8:OOA.M.TO4 :00P.M. IZTT.C. rRT.T. a7q- 749 -4979 SFRVIrX Ai)VISr1R, KS7 AnRTAN Rr)nPTr3TTri.7. COLOR YEAR MAKEIMODEL VIN LICENSE I MILEAGE IN / OUT I TAG WHITE 13 MERCEDES -BENZ TRUCK I WDYPF4CC6D5728414 1 13170/3.3312. 557 DEL DATE PROD. DATE WARR. EXP. PROMISED PO NO. RATE PAYMENT INV. DATE OIJAN13 I 01JAN13 D 17:00 13NOV14 CASH 02DEC14 R.O. OPENED READY I OPTIONS: 08 :01 13NOV14 08 :09 02DEC14 LINE U (}Dk] '1'E6ri '1'YYE avvxS L1S' ' NS'1' '1'C1'1'AL 680 WST (N C) PARTS: 0.00 LABOR: 0.00 OTHER: 0.00 TOTAL LINE C: 0.00 13312 SEE LINE A. ***, r*, r* w*, t*, r* w*, rwww* w*** w, rwwww * *w *w,t *w,t *rww,r *,r,rwwrr,r* EST: 0.00 13NOV14 08:01 SA: 651 CUSTOMER WILL HAVE TRANSPORTATION FINAL ORIGINAL REVISED ESTIMATE: $ ESTIMATE: $ Mercedes Benz Fairfield DATE TIME PHONE # AUTHORIZED I AMOONM12 O611OTIMA400lNLA"ROVAL ' ACOOM7.EWE RECEPT OF VE OF AN'WRFAK W THE ORION& ESTIMATE PRM.E. HAVE RECENEO A COPY OF THIS BAR # ARD00206697 EPA # CALOD0366984 100 10, CUSTOXER COPY LABOR AMOUNT SALES TAX PLEASE PAY THIS AMOUNT . v.. PO Box 550248 Dallas, TX 75355-0248 Phone 972-864-1015 Fax 972-271-0635 M-Mm Mercedes-Benz of Fairfield 2950 Auto Mall Parkway Fairfield, CA 94533 111 Date Invoice # 11/18/2014 7923 Mercedes-Benz of Fairfield 2950 Auto Mall Parkway Fairfield, CA 94533 S, 0� 4 P.O. No. Terms Rep Ship Date Ship Via Credit Card MQ 11/18/2014 UPS Red Description Qty Rate Amount Bracket Plate, VFLMP23L3S 1 18125 182.25 Pulley, 1.97*'x 8 groove clutch 1 110.00 110.00 Sliiiii, .002 2 2.30 4,60 Shim, M5 2 2.00 4.00 Shipping & Handling 1 131.88 131.88 Total $432.73 S, 0� 4 Mobile Power PO Box 550248 Dallas, TX 75355-0248 Phone 972-864-1015 Fax 972-271-0635 Mercedes-Benz of Fairfield 2950 Auto Mall Parkway Fairfield, CA 94533 Date Invoice # 11/24/2014 7947 Ship To Mercedes-Benz of Fairfield 2950 Auto Mail Parkway Fairfield, CA 94533 P.O. No. Terms Rep Ship Date Ship Via Credit Card MQ 11/24/2014 Drop Shipped Description Qty Rate Amount Brace, Bracket support VFLMB232 Shipping & Handling 1 1 17.06 39,92 17.06 39.82 Total $56.88