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Home My WebLink AboutADMINISTRATION ACTION SUMMARY 01-27-15REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADMINISTRATION COMMITTEE ACTION SUMMARY Chair Williams Member McGill Tuesday, January 27, 2015 8:00 a.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: MICHAEL R. MCGILL President TADJ PILEC:KI President Pro Tem PAUL. H. CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org PRESENT: Chair David Williams, Member Mike McGill, General Manager Roger Bailey, Deputy General Manager Ann Sasaki, Director of Administration David Heath, Human Resources Manager Teji O'Malley, Secretary of the District Elaine Boehme, District Counsel Kent Alm (arrived during Item 5.b.), Senior Engineer Thomas Brightbill (left after Item 5.b.), Finance Administrator Todd Smithey, and Assistant to the Secretary of the District Donna Anderson 1. Call Meeting to Order Chair Williams called the meeting to order at 8:00 a.m. 2. Public Comments None. *3. Review 2014 Employee Total Compensation Template Human Resources Manager Teji O'Malley distributed the proposed template (attached) which will be distributed with the February or March paychecks. The line item "Pension Payments to CCCERA" includes not only the normal costs, but also approximately 213 of the payment is for the unfunded actuarial accrued liability (UAAL) paid by the District on behalf of retirees as well as current employees, which overstates the amount attributable to any particular employee. Administration Committee Action Summary January 27, 2015 Page 2 COMMITTEE ACTION: Reviewed template and instructed staff to: 1) remove the approximate UAAL component from the line item entitled "Pension Payments to CCCERA" and add an explanatory footnote, 2) show the current year -end value of paid- time -off accruals for calendar year 2014 beneath the "Grand Total" line item and add an explanatory footnote that states any accruals used in 2014 are included in the line item titled "Reg Pay," 3) consolidate the document into a single page, and 4) inform the bargaining units in advance of distributing the Statements. 4. Review proposed amendments to BP 011 - Policy for the Submission and Tabulation of Proposition 218 Notice Protests COMMITTEE ACTION: Requested staff to: 1) revise BP 011 to separate policy from procedures to the extent possible under the law and bring revised draft back to the Committee for further review, 2) prepare an inventory of the various terms in the District's recycled water contracts, and 3) provide information as to how recycled water rates are set and under what authority. 5. Standing Items a. Receive update on ongoing Contra Costa County Employees' Retirement Association (CCCERA) audit - No staff report b. Planning for 2017 Labor Negotiations Chair Williams requested that the Gantt chart presented at the previous meeting be attached to all future agendas; staff only needs to report when the chart has been updated. C. Risk Management (discuss outstanding claims and new claims, if any, and receive Loss Control Report once a month) - No staff report d. Receive update on pending litigation re AB 197 (Public Employers Pension Reform Act of 2013) (PEPRA) - No staff report COMMITTEE ACTION: Requested Gantt chart be attached to all future agendas. 6. Announcements a. Future scheduled meetings: Monday, February 9, 2015 at 8:00 a.m. Administration Committee Action Summary January 27, 2015 Page 3 Thursday, February 19, 2015 at 8:00 a.m. Tuesday, March 9, 2015 at 8:00 a.m. COMMITTEE ACTION: Received the announcements. 7. Suggestions for future agenda items None. 8. Adjournment — at 9:30 a.m. * Attachment COSTA SANITARY DISTRICT 2014 Total Compensation and Benefits Statement To help you more fully understand the value of your total compensation 86,467.46 earned over the past calendar year, the 0.00 following statement has been provided 0.00 for your information. For further 0.00 information please contact the Human 34.141 Resources Division at extension 309. 0.00, Last Name ABEYRATHNA First Name and Middle Initial CHATHURA Bargaining Unit MS Emp Exp Acct - Dept Description ENGINEERING Cost Center 0250 -470 Position Title ASSISTANT ENGINEER Grade /Step 5731 Hourly Rate W/O Longevity Pay $44.2550 Hire Date 6/18/2012 Cash Compensation: Reg Pay 86,467.46 Longevity 0.00 Absent Without Pay 0.00 Class A/B License /Registration Differential 0.00 Overtime 34.141 Shift /Holiday Overtime 0.00, Standby/On-Call 0.00 Special Pay 0.00 Cafeteria Plan Cash 2,040.00 TOTAL $ 88,541.60 Benefits: Medical Plan 9,943.44 Medical Waiver 0.00 Dental Plan 992.76 Cafeteria Plan Benefit 600.00 Life /Disability /EAP 817.96 Workers Comp 196.64 TOTAL $ 12,550.80 Retirement: 401a Contribuiton 5,363.07 Pension Payments to CCCERA 62,759.46 Medicare 1,297.39 TOTAL $ 69,419.92 Grand Total I $ 170,512.32 Your December 2014 pay stub has more detailed information, such as current and year -to -date hours worked for each pay type, employee deductions and tax exemptions /withholding for the calendar year. Please note that every effort has been made to accurately summarize your compensation and benefits. However, in any case where a discrepancy may exist between this statement and the term of the benefits program, the actual terms and condition of the benefit program will prevail. This statement is not a legal document, is not a contract and does not guarantee continuous employment. 3 Employee Name: Employee Cost Center: Employee Bargaining Group Hire Date: Years of Service: Central Contra Costa Sanitary District Employee Statement of Accruals John Doe 04 40 800 Local One 4/16/2001 The amounts reflected above indicate the value of the accruals you earned in calendar year 2014. The dollar value you would receive if you seperated from District employment is not based on the values indicated on this document and would be calculated based upon the leave provisions set forth in your respective MOU. Please note that every effort has been made to accurately summarize your benefit. However, in any case where a discrepancy may exist between this statement and the term of the benefits program, the actual terms and condition of the benefit program will prevail. This statement is not a legal document, is not a contract, and does not guarantee continuous employment. If you have any questions, please contact Teji O'Malley at Extension 309 Number of Hours Earned This Year End -of -Year Regular Hourly Rate Value Comments Vacation 136.00 $ 50.78 $ 6,906.08 Sick Leave 96.00 $ 50.78 $ 4,874.88 Birthday Leave 8.00 $ 50.78 $ 406.24 Administrative Leave - 1 $ 50.78 $ - Total 1 240.00 1 $ 50.78 $ 12,187.20 The amounts reflected above indicate the value of the accruals you earned in calendar year 2014. The dollar value you would receive if you seperated from District employment is not based on the values indicated on this document and would be calculated based upon the leave provisions set forth in your respective MOU. Please note that every effort has been made to accurately summarize your benefit. However, in any case where a discrepancy may exist between this statement and the term of the benefits program, the actual terms and condition of the benefit program will prevail. This statement is not a legal document, is not a contract, and does not guarantee continuous employment. If you have any questions, please contact Teji O'Malley at Extension 309