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Home My WebLink AboutFINANCE ACTION SUMMARY 01-26-15WIN Central Contra Costa Sanitary District REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FINANCE COMMITTEE ACTION SUMMARY Chair Nejedly Member McGill (Alternate) Monday, January 26, 2015 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: MICHAEL R. MCGILL President 7AD J. PILECKI President Pro Tem PAUL H. CAUSEY JAMIYSA. NEIEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org PRESENT: Chair Jim Nejedly, Member Mike McGill (Alternate for Tad Pilecki), General Manager Roger Bailey, Director of Administration David Heath, Director of Engineering Jean -Marc Petit, Finance Manager Thea Vassallo, Deputy General Manager Ann Sasaki, Safety & Risk Management Administrator Shari Deutsch (left after Item 3.), Senior Administrative Technician Christina Gee 1. Call Meeting to Order Chair Nejedly called the meeting to order at 3:10 p.m. 2. Public Comments None. 3. Old Business a. Review staff's response to questions regarding expenditures at the previous meeting: Check l Date Amount Vendor Information Requested (Responses were included in the Agenda Packet as Attachment 3. a.) #103222 $35,000.00 Bragg & The Committee requested more information 12/29/14 Kuluva on the charge, which was related to a claim from Edgar Sealy at 52 Los Cerros Ave. in Walnut Creek. Finance Committee January 26, 2015 Page 2 Check / Amount Vendor information Requested Oath Amount Vendor Information Requested 1/8/15 Association (Responses were included in the ,Agenda #203460 $177.00 Denalect Packet as Attachment 3.a. #203219 $6,593.40 John Larson The Committee requested the time period for 12/29/14 Company which the Medicare Part B reimbursement was. Finance Manager Thea Vassallo noted that she directs staff to double check any extraordinarily high Medicare reimbursements before issuing the checks. Finance Manager Thea Vassa //o stated that her department recently took on the Medicare reimbursements from the Human Resources department, and she had suggested that staff send notices to any retirees who have not submitted their reimbursement requests on a quarterly basis. Those letters were mailed. Chair Nejedly suggested that perhaps there should be a time limit for submitting the requests, and he asked for a two -year snapshot showing the retirees who do not submit their requests on a timely basis. COMMITTEE ACTION: Reviewed staff's response and requested a brief report showing the retirees who have not submitted their Medicare reimbursement requests in a timely manner. 4. Expenditures a. Review Expenditures Member McGill noted that the description for Check #203510 to RES Environmental Service in the amount of $200,060. 00 ( "clean dust from solids') was not indicative of the nature of the work. Staff clarified that the work was extensive cleaning of the Solids Conditioning Building, the need for which the Board was notified prior to scheduling the work. COMMITTEE ACTION: Reviewed and recommended Board approval. Requested additional information on the following: Check / Date , Amount Vendor information Requested #203432 $14,624.00 WateReuse Chair Nejedly asked what determined the 1/8/15 Association seemingly high cost of subscriber fees. #203460 $177.00 Denalect Chair Nejedly stated that he was under the 1/15/15 Alarm impression that all District property was armed Company by Bay Alarm Company and asked why 4 73 7 Imhoff Place was being armed by Denalect. Finance Committee January 26, 2015 Page 3 Check f Date Amount Vendor Information Requested #203492 $1,313.15 Mercedes Chair Nejedly requested more detail on the 1/15/15 Benz of cost breakdown than what was provided on Fairfield the invoice. 5. Review December 2014 Financial Statements and Investment Reports Ms. Vassallo noted that she included a six -month summary with the report, and staff anticipates the revenues for the Sewer Service Charge will come in on budget. She noted that the revenues in the Sewer Construction Fund are high because of the $1 million East Bay Municipal Utility District (EBMUD) grant that was received and the revenue from new developments in Walnut Creek. There are currently favorable expenditure variances in Operations and Maintenance but the variance is expected to be much lower by the end of the fiscal year since more expenses are incurred in the Spring and during dry weather season. COMMITTEE ACTION: Reviewed and recommended Board approval. 6. Announcements a. Future scheduled meetings: Monday, February 9, 2015 at 3:00 p.m. Monday, February 23, 2015 at 3:00 p.m. Monday, March 9, 2015 at 3:00 p.m. COMMITTEE ACTION: Received the announcements. 7. Suggestions for future agenda items None. 8. Adjournment — at 3:25 p.m.