HomeMy WebLinkAbout05.d.1)d) Action Summary-Real Estate, Environmental & Planning Committee January 15, 2015S.d.i)d)
REGULAR MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA M'CH "ELR.MCG'LL
President
SANITARY DISTRICT TAD J.P/LECKJ
President Pro Tent
REAL ESTATE, ENVIRONMENTAL PAUL H.CAUSEY
JAMES A. NEJEDLY
& PLANNING COMMITTEE DAVID R. WILLIAMS
PHONE: (925) 228 -9500
ACTION SUMMARY FAX: (925) 372 -0192
www.centralsan.org
Chair Pilecki
Member McGill
Thursday, January 15, 2015
3:00 p.m.
2nd Floor Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Chair Tad Pilecki, Member Mike McGill, General Manager Roger Bailey, Deputy
General Manager Ann Sasaki, Director of Engineering Jean -Marc Petit, Environmental
Services Division Manager Danea Gemmell, Provisional Capital Projects Division Manager
Edgar Lopez, Provisional Senior Engineer Nathan Hodges, Associate Engineer Dan Frost,
Provisional Associate Engineer Melody LaBella, Assistant Engineer Justin Waples, Senior
Administrative Technician Cindy Granzella
1. Call Meeting to Order
Chair Pilecki called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Confirmation of 2015 meeting dates
COMMITTEE ACTION: Confirmed meeting dates.
4. Receive update on possible opportunities for wheeling recycled water
Real Estate, Environmental & Planning Committee Action Summary
January 15, 2015
Page 2
Provisional Associate Engineer Melody LaBella explained that an expert is needed on
this topic, and staff plans to issue a Request for Proposal (RFP) on this issue this
fiscal year and will be ready to issue a contract for next fiscal year.
Member McGill mentioned that Committees have previously interviewed consultants
as part of the selection process, and he would like to interview candidates for this
selection. Chair Pilecki agreed.
COMMITTEE ACTION: Received the update and directed staff to include the
Committee in the consultant interviews.
5. Receive update on Refinery Recycled Water Project Feasibility Study
Ms. LaBella explained that the Title XVI Feasibility Study was the result of a planning
grant that the District was awarded in 2011 by the US Bureau of Reclamation
(USBR), which would cover 50% of the expenses. As a first step in completing the
Feasibility Study, the District partnered with Contra Costa Water District (CCWD) to
complete a Yield Study. RMC was hired as the main consultant and MBK Engineers,
a firm with expertise in Delta modeling, was hired as a subcontractor. The study
found that the yield of new water supply created with the refinery project would only
be 56% due to the Delta typically being in surplus condition for half the year.
Upon completion of the Yield Study, the District proceeded with RMC to complete the
Feasibility Study. The study, which was reviewed by CCWD, was completed and
submitted to the USBR in December 2014. However, since the District did not
complete NEPA (the Federal equivalent to the CEQA process) and is not pursuing
Title XVI funding, the USBR is considering it a closeout report. NEPA cannot be
completed until the District and CCWD can define a project that has the support of
both agencies and the end users (one or both refineries).
Ms. LaBella also explained that the District will be downgrading its membership in the
Western Recycled Water Coalition to an Associate Membership and would not
pursuing Title XVI funding for either a refinery project or the Concord Landscape
Project, which is already constructed since no actual specific project has been
defined and requested by CCWD.
COMMITTEE ACTION: Received the update.
*6. Receive update on the following Master Plans:
a. Recycled Water Master Plan
b. Collection System Master Plan
c. Treatment Plant Master Plan
Real Estate, Environmental & Planning Committee Action Summary
January 15, 2015
Page 3
Director of Engineering Jean -Marc Petit explained that the presentation would cover
the Comprehensive Wastewater Master Plan (CWMP); a large project incorporating
the Recycled Water Master Plan, the Collection System Master Plan, and the
Treatment Plant Master Plan. Provisional Senior Engineer Nathan Hodges gave the
presentation (attached).
Mr. Petit stated that the CWMP would be a living document and would be updated
and reviewed to assess how new drivers may impact the plan going forward. It is
anticipated that the CWMP would be updated at least every five years.
Chair Pilecki questioned if the goal was to hire two separate consultant firms. Mr.
Petit stated that they will have a single contract, but he foresees consultants working
together for specific areas, with potential teams being formed to cover the wide
breadth of topics that will be evaluated in the preparation and development of the
Master Plan.
Mr. Petit stated that staff's goal is to have a Request for Qualifications (RFQ), then
have a short list of qualified firms /teams for Request for Proposal (RFP), and finally
have a short list of the top 3 ranked proposers to be interviewed before making a
selection in hiring a consultant. General Manager Roger Bailey stated that he would
like to see the public involved during the master implementation process, and Chair
Pilecki concurred.
Chair Pilecki and Member McGill agreed with moving forward with an RFQ.
COMMITTEE ACTION: Received the update.
7. Announcements
a. Future scheduled meetings:
Tuesday, February 10, 2015 at 3:00 p.m.
Tuesday, March 10, 2015 at 3:00 p.m.
Tuesday, April 14, 2015 at 3:00 p.m.
b. Ms. Gemmell announced that the greenhouse for the CoCo San Sustainable
Farm has arrived and is sitting on the asphalt behind the Bays.
COMMITTEE ACTION: Received the announcements.
8. Suggestions for future agenda items
Chair Pilecki requested that updates on the CWMP be added as a standing item
for future Committee agendas.
Real Estate, Environmental & Planning Committee Action Summary
January 15, 2015
Page 4
Member McGill requested an update on the Pollution Prevention Awards and
stated that he would like to update the original applicants on the status. Ms.
Gemmell will prepare an update for the applicants.
Chair Pilecki mentioned that the lack of rain will result in a higher demand for
recycled water and requested an update on the District's plan for a drought
response and what staff will be doing to prepare to assist.
Member McGill requested an update on the CoCo San Sustainable Farm.
9. Adjournment — at 4:40 p.m
* Attachment
I
COMPREHENSIVE WASTEWATER
MASTER PLAN UPDATE
January 15, 2015
Real Estate, Environmental, and Planning Committee
Nathan Hodges, Prov. Senior Engineer
Jean -Marc Petit, Director of Engineering
Public Health and the Environment
The Comprehensive Wastewater
Master Plan is critical for
maintaining a high level of service,
establishing long -term fiscally
responsible policies for our
customers, and providing a clear
direction for the District.
This Master Plan will confirm CIP needs
$1,500
$1,250
$1,000
$750
o $500
v
a
$250
$0
for the next 20+ years
CIP Drivers
Optimization
Capacity
Regulatory
R &R
Current 10 -Year Proposed 10 -Year Approx. 20 Year
CIP CIP CIP Aim
O
The Collection System Master Plan will
incorporate piping replacement goals
and confirm capacity expansion projects
The Collection System Master Plan will
incorporate piping replacement goals
and confirm capacity expansion projects
Lateral
Responsibility
Energy
Efficiency
Measures
The Treatment Plant Master Plan will
incorporate R &R needs with regulatory,
energy, and capacity drivers
CCTV
I-- —Iq
Data
Odor
GHG
Control
Model
Plans
-
Past
RWQCB
Collection
Studies
System
Master
Plans
Energy
BioWin
ArcSnap/
Mgmt
Model
InfoWorks
Plans
Pilot
Models
Projects
i Collection
Plant of
Hydraulic
System
the Future
Capacity
Cleaning
Reports
Evaluation
Data
Force Main
Assessments
Solids
Handling
Facilities
Plans �. -.
Condition
Assessmen
TP
Capacity _s . i%
Studies Planning
Reports
n
Rf:k ssess Near- Evaluate
rm & Future Process /Energy
Needs Optimizations
Develop Determine Evaluate &
Dynamic Model Regulatory Select
Scenarios Alternatives
Evaluate Flows Evaluate Develop
& Loads Process 20 -Year
Capacities Comprehensive
Plan
Perform Evaluate
Condition Hydraulic
Assessments Capacities
This project will provide the District
with a clear direction
Confirm CIP Projects, Costs, and Site Layouts
Clarity to CIP Project Inter - Dependencies & Priorities
Coordinate Project Schedules & Predesign /Piloting Needs
Confirm 0 &M /Energy Management Strategies
Accelerate Condition Assessments /Implement Asset Mgmt. Plan
Align with Strategic Goals --
This project will coordinate several
major master planning efforts
Dynamic
Collection Collection j
System System �
Model Master Plan
Treatment
Plant Master
Plan
Comprehensive
Wastewater
Master Plan
Recycled
Water
Asset °;
Of )4agemeat,l'
The Master Plan budget is included in
the proposed CIB /CIP
Dynamic I CS Master TP Master Recycled
Model Plan Plan Water
$0.6M $1.1M $2.5M $0.4M
Comprehensive
/
Wastewater
Master Plan
e:- &—
Master Plan implementation is a high
priority for the District
Jan. Jan. Jan.
2015 2016 2017
Selection Process
CS Model
CS Master Plan
TP Master Plan
Condition Assessments
1O,
ID Task Name � — _ �, _ 2015 _ _ _ _.2016
Oct Nov Dec' COM�RE�iE1�5NIW�►STE�J� M ST R P Nt Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec b Mar Apr_ Mav Jun i .Jul Au Se Oct : Nov
1 COMPREHENSIVE WASTEWATER MASTER PLAN t i
2 Master Plan Consultant Selection
3 RFQ
4 RFP /Interview /Selection
5 Collection System Model
6 Collection System Master Plan
20 Treatment Plant Master Plan
33 Board Approval of Master Plans
34 'Flow Monitoring
37 Annual CIB /CIP Development
42 Rate Setting
Project: Comprehensive Wastewater Master Plan
Date: Thu 1/15/15
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