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Home My WebLink About05.d.1)a) Action Summary-Finance Commmittee January 12, 2015EM Central Contra costa Sanitary District SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FINANCE COMMITTEE ACTION SUMMARY Chair Nejedly Member Pilecki Monday, January 12, 2015 3 :00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tent PAUL H CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX.• (925) 372 -0192 www.centralsan.org PRESENT: Chair Jim Nejedly, Member Tad Pilecki, General Manager Roger Bailey, Director of Administration David Heath, Director of Engineering Jean -Marc Petit, Environmental Services Division Manager Danea Gemmell, Finance Manager Thea Vassallo, Purchasing and Materials Services Manager Stephanie King, Deputy General Manager Ann Sasaki (arrived during Item 4.), Senior Engineer Thomas Brightbill (left after Item 5.), Secretary of the District Elaine Boehme (left after Item 3.), Senior Administrative Technician Christina Gee 1. Call Meeting to Order Chair Nejedly called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Confirmation of 2015 meeting dates Secretary of the District Elaine Boehme stated that the meetings, if confirmed, will be Regular meetings, and any meetings that deviate from the approved schedule will be Special. COMMITTEE ACTION: Confirmed meeting dates. Finance Committee Action Summary January 12, 2015 Page 2 4. Old Business a. Review staff's response to questions regarding an expenditure at the previous meeting: #202930 $550.00 World Views The Committee requested more information on 12/4/14 Relocation the charge. Guide COMMITTEE ACTION: Reviewed staff's response. b. Receive information requested on the District's process for reimbursing mainline extensions which the District collects on behalf of the installer, stemming from an expenditure for a reimbursement to Gagen, McCoy, McMahon, Koss, Markowitz & Raines with regard to Job 2137 COMMITTEE ACTION: Received the information. C. Receive update on information requested on the way the District reconciles Contractual Assessment District (CAD) revenue with the Capital Improvement Budget (CIB) Environmental Services Division Manager Danea Gemmell reported that approximately $7,800 has been paid to the District in reimbursements for connections to the Alhambra Valley Assessment Districts (AVADs) last fiscal year. She noted that the District charges a fee to recover costs for staff time spent calculating the reimbursement amounts and interest payments owed. Senior Engineer Thomas Brightbill stated that staff plans to present to the full Board an update and "frequently asked questions" on Contractual Assessment Districts (CADs), Alhambra Valley Assessment Districts (AVADs), and reimbursements. This presentation may be given at the same meeting as the proposed public hearing on February 19, 2015 on a reimbursement fee for properties to be served by Job 6508 (see Item 5. below). Member Pilecki asked whether LIDs (Local Improvement Districts) will be created. Staff will incorporate the answer to that question in its presentation. Finance Committee Action Summary January 12, 2015 Page 3 COMMITTEE ACTION: Received the update. 5. Review draft position paper setting public hearing for February 19, 2015 at 2:00 p.m. to consider a proposed reimbursement fee for properties to be served by Job 6508, the Calmar Vista Road sewer in Danville (Lescure) Mr. Brightbill explained that the developer for the property built approximately 1, 500 feet of sewer that could serve up to 11 homes. The total reimbursement amount would be about $370, 000. COMMITTEE ACTION: Recommended the Board set the public hearing and approve the proposed reimbursement fee. 6. Expenditures a. Review Expenditures COMMITTEE ACTION: Reviewed and recommended Board approval. Requested additional information on the following: Check / ,Date 'Amount -' - Vendor Information Requested, #103222 $35,000.00 Bragg & The Committee requested more information 12/29/14 Kuluva on the charge, which was related to a claim from Edgar Sealy at 52 Los Cerros Ave. in Walnut Creek. #203219 $6,593.40 John Larson The Committee requested the time period for 12/29/14 which the Medicare Part B reimbursement was. Finance Manager Thea Vassallo noted that she directs staff to double check any extraordinarily high Medicare reimbursements before issuing the checks. 7. Announcements a. Future scheduled meetings: (as proposed in Item 3.) Monday, January 26, 2015 at 3:00 p.m. Monday, February 9, 2015 at 3:00 p.m. Monday, February 23, 2015 at 3:00 p.m. COMMITTEE ACTION: Received the announcements. Finance Committee Action Summary January 12, 2015 Page 4 8. Suggestions for future agenda items None. 9. Adjournment — at 3:17 p.m.