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Home My WebLink About03.d. Adopt updated Board Policies BP 001 and BP 0023.d. Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 5, 2015 Subject: PROPOSED REVISIONS TO BOARD POLICIES BP 001 "EMPLOYEE COMPUTER PURCHASE ASSISTANCE PROGRAM" AND BP 002 "DIVERSITY STATEMENT" Submitted By: Initiating Dept. /Div.: Elaine R. Boehme Administration /Secretary of the District David R. Heath REVIEWED AND RECOMMENDED FOR BOARD ACTION: Kent Alm Roger S. Baile Counsel for the District General Manager ISSUE: Staff has been directed to present existing Board Policies to the Administration Committee for biennial review and submit proposed revisions to the Board for consideration. RECOMMENDATION: Approve revisions to Board Policies BP 001 and BP 002. FINANCIAL IMPACTS: None. ALTERNATIVES / CONSIDERATIONS: The Board may provide other direction to staff. BACKGROUND: Staff has been directed to take existing Board Policies to the Administration Committee every two years for review. If changes are proposed, the changes will be scheduled for consideration by the Board. Member Williams requested that, while reviewing the Board Policies, consideration is given to extracting "procedures" from the Policies, leaving them concise and high - level. He noted that the procedures relating to executing the Board Policies should be separate documents developed and maintained by staff, rather being included in the Board Policy document. The first two Board Policies, BP 001 Employee Computer Purchase Assistance Program, and BP 002 Diversity Statement, have been reviewed by staff and the Administration Committee. The proposed changes to these Policies are not substantive and primarily just remove the procedures from the Policies. Where there is a related Administrative Procedure, that is noted on the Policy for ease of reference. Strikeout versions of the Policies showing the proposed revisions are attached. POSITION PAPER Board Meeting Date: February 5, 2015 Subject: PROPOSED REVISIONS TO BOARD POLICIES BP 001 "EMPLOYEE COMPUTER PURCHASE ASSISTANCE PROGRAM" AND BP 002 "DIVERSITY STATEMENT" COMMITTEE RECOMMENDATION: The Administration Committee reviewed the Policies on January 13, 2015 and made additional revisions. The Committee recommended Board approval of the changes. RECOMMENDED BOARD ACTION: Approve the changes to Board Policies, BP 001 Employee Computer Purchase Assistance Program, and BP 002 Diversity Statement. Attached Suoportinq Documents: 1. Strikeout of BP 001, Employee Computer Purchase Assistance Program 2. Strikeout of BP 002, Diversity Statement N:W DMINSUP\HDMIN \DIST- SEC\Policies & Procedures Board & Administrative \PP - Revisions to Policies BP 001 BP 002.docx Page 2 of 2 Number: BP 001 Related Procedures: AP 001 Authority: Board of Directors Effective: July 1, 1995 Revised: January 24, 2013 Reviewed: August 4, 2011 Initiating Dept. /Div.: Administration BOARD POLICY I I I www.centralsan.org EMPLOYEE COMPUTER PURCHASE ASSISTANCE PROGRAM PURPOSE This policy will provide employees with a low cost resource to purchase a personal computer and /or other authorized hardware or software for the purpose of improving employee computer skills. POLICY The District will provide loans to District employees under the Employee Computer Purchase Assistance Program to purchase a personal computer and /or other authorized hardware or software. in aGGGrdanGe with the paF meteF set fei4h 2. The annual funding limit for the ,Program is $30,000. 3. The maximum computer loan per employee under the < Program is $2,000, with a minimum of $600. 5. The rProgram shall be administered by the Accounting Department. ■ BP 001 Page 2 of 2 5. Allowable under Adminic +rafnr0� 2. The empleyee must be nen-prebationapy. ("Program 4. The Gemputer systern/teGhnelegy beiRg be puFGhased must pre-approved by 0 pUrGhases 6. An emp!Gyee may berrew 1/erlder to the IT Admini +r + 5. Allowable under the inGlyde pUrGhases 6. An emp!Gyee may berrew pFegram to e . e up e a minimum of . 8. QRGe the from a veRder has beeR AGGeURtS Payable quete approved, will feimbur-s-p the DiStFiGt fer the leaR. The interest the rate employee pays the 10. The OrigiRal reGeipt must be to Pregram purGhase submitted the Administrate befere the !E)aR is any E)utstand*Rg be ample eeec final paid, payGheGk ameuRt will withheld AGGOunting, frem the v please GeRtaGt eXteRsieR 325. Number: BP 002 Authority: Board of Directors Effective: December 18, 2008 Revised: Reviewed: Initiating Dept. /Div.: Administration BOARD POLICY DIVERSITY STATEMENT PURPOSE To establish a policy recognizing cultural and workforce diversity. POLICY I I I I I I I i i www.centralsan.org It is the policv of the Board of Directors e respeGted to strn� tee- recruit, retain and advance men and women of all backgrounds so that the District's etrr workforce reflects the diversity of itse4r customers and eurcommunities."