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HomeMy WebLinkAbout00. BOARD AGENDA 02-05-15L Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room BOARD OF DIRECTORS: MICHAEL R. MCGILL President TADJ PILECKI President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS Thursday PHONE: (925) 228 -9500 February 5, 2015 FAX.- (925) 372 -0192 2:00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper February 5, 2015 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag b. Introductions • Jennifer Golden — Accounting Technician I in the Administration/ Finance Division Staff Recommendation: Welcome new employee. President McGill will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) December 18, 2014; 2) January 8, 2015; and 3) January 20, 2015. b. Approve expenditures dated February 5, 2015. Approval recommended by Finance Committee. C. Receive December 2014 Financial Statements and Investment Reports, and receive six -month variance review of Operations and Maintenance Budget for Fiscal Year 2014 -15. Approval recommended by Finance Committee. d. Adopt following updated Board Policies (BP); approval recommended by Administration Committee: • BP 001 — Employee Computer Purchase Assistance Program • BP 002 — Diversity Statement e. Approve extending the current contract for general legal services with District Counsel Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson on a month -to -month basis commencing February 1, 2015 for up to six months, until further Board action. Authorize the General Manager to execute a construction contract change order with K. J. Woods Construction, Inc. in the amount of $114,600 regarding the Walnut Creek Sewer Renovations, Phase 10, District Project 8413. Approval recommended by Engineering & Operations Committee. February 5, 2015 Board Agenda Page 3 g. Adopt Resolution 2015 -003 accepting 26 grants of easement regarding the Martinez Sewer Renovations Project, Phase 4, District Project 8415, and authorizing staff to record documents with the Contra Costa County Recorder. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) Receive presentation by Wade Miller of the WateReuse Foundation on Meeting California's Water Needs & Goals Through Direct Portable Reuse, and consider whether to provide a financial contribution in support of the Foundation's research. (10 minute staff presentation.) Staff Recommendation: Receive the presentation and provide direction to staff. 2) Receive information regarding potential local vendor preference policy. Administration Committee recommended a presentation to the full Board. (5 minute staff presentation.) Staff Recommendation: Provide direction to staff. 3) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. February 5, 2015 Board Agenda Page 4 Member Nejedly a) January 12, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). (See Action Summary in packet.) b) January 26, 2015 — Finance Committee meeting — Member Nejedly (stipend) and President McGill (Alternate) (stipend). (See Action Summary in packet.) Member Pilecki c) January 14, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Pilecki (Alternate) (stipend). (See Action Summary in packet) d) January 15, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). (See Action Summary in packet.) • January 26 -28, 2015 - California Special Districts Association Special District Leadership Academy in Napa (expenses). • January 29, 2015 — 44th Annual Pleasant Hill Community Awards and Dinner (expenses). Member Williams e) January 13, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). (See Action Summary in packet.) f) January 27, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). (See Action Summary in packet.) • February 1 -4, 2015 - National Association of Clean Water Agencies (NACWA) Winter Conference Charleston, South Carolina (expenses). President McGill January 8, 2015 — Contra Costa Mayors Conference hosted by the City of Antioch featuring BART Director Joel Keller (expenses). February 5, 2015 Board Agenda Page 5 • January 21 -23 — California Association of Sanitation Agencies (CASA) Mid -Year Conference in Palm Springs, CA (expenses). • January 26, 2015 — California Special Districts Association — Contra Costa Chapter (CCSDA) Meeting (stipend). • February 3, 2015 — Presentation given at Walnut Creek City Council Meeting (stipend). Staff Recommendation: Receive the announcements. 2) Consider following recommendations regarding Board Liaison appointments: (President McGill) a. Approve establishing Board Liaisons to East Bay Municipal Utility District (EBMUD), Contra Costa Water District (CCWD), East Bay Regional Park District (EBRPD), and Pleasant Hill Recreation and Park District (PHR &PD); and authorize payment of the meeting stipend in accordance with the adopted Board Compensation Resolution 2014 -011. b. Authorize the appointed Board Liaison for City of Pleasant Hill to also act as Board Liaison for PHR &PD. C. Approve the following additional Board Liaison appointments for 2015: EBMUD: Member Nejedly CCWD: President McGill EBRPD: Member Causey Staff Recommendation (Motion Required): Approve the establishment and appointment of Board Liaisons as recommended, effective immediately. 3) Board Member Announcements Staff Recommendation: Receive the announcements. 4) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. February 5, 2015 Board Agenda Page 6 6. TREATMENT PLANT a. Receive the 2014 National Pollutant Discharge Elimination System ( NPDES) Annual Report. (5 minute staff presentation.) Staff Recommendation: Receive the NPDES Annual Report. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957 — Public Employee Discipline. b. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA) et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913. 10. REPORT OUT OF CLOSED SESSION 11. ADJOURNMENT February 5, 2015 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION FEBRUARY 2015 Thursday Board Meeting Board Room February 5 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room February 9 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room February 9 Nejedly, Pilecki 3:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room February 10 Meeting 3:00 p.m. Pilecki, McGill Wednesday Engineering & Operations Committee Meeting Second Floor Executive Conference February 11 Causey, Nejedly Room 3:00 p.m. Thursday Administration Committee Meeting Third Floor Executive Conference Room February 19 Williams, McGill 8:00 a.m. Thursday Board Meeting Board Room February 19 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room February 23 Nejedly, Pilecki 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1130115