HomeMy WebLinkAbout00. 01-20-15 BOARD AGENDAJl Central Contra Costa Sanitary District
SPECIAL BOARD MEETING
AGENDA
BOARD OF DIRECTORS:
MICHAEL R. MCGILL
President
TAD J. PILECKI
President Pro Tent
Pleasant Hill Community Center PAUL H. EJEDLY
McHale Room, 320 Civic Drive DVIDR wciIAMS
Pleasant Hill, CA
Tuesday, January 20, 2015 PHONE: (925) 228 -9500
8:00 a.m. FAX: (925) 372 -0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting, information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including
those with disabilities. If you are disabled and require special accommodations to participate, please contact the
Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
1. ROLL CALL
2. PUBLIC COMMENTS
3.
8:00 a.m.
WORKSHOP AGENDA
8:00 a.m. — 2:30 p.m.
COST OF SERVICE WORKSHOP — PART II
a
8:05 a.m. b
8:35 a.m. C.
9:15 a.m. d
10:00 a.m. e
January 20, 2015 Board Agenda
Page 2
Opening Remarks (Bailey) (5- minute staff presentation)
Reserve Policy (Heath) (10- minute staff presentation)
• Review discussions from November 17, 2014 Workshop
• Review draft Reserve Policy. Reviewed by Administration Committee.
Staff Recommendation: Provide direction to staff.
Unfunded Actuarial Accrued Liability (UAAL) Assumptions (Vassallo/
Smithey) (15- minute staff presentation)
Staff Recommendation: Provide direction to staff.
Updated Capital Improvement Budget (CIB) /Capital Improvement Plan (CIP)
Presentation (Petit) (10- minute staff presentation)
• Historical CIP Investments
• Fiscal Year (FY) 2015 -16 CIB
• Ten -Year CIP
Staff Recommendation: Accept CIB for FY 2015 -16.
9:45 a.m. —10:00 a.m. — BREAK
Staffing Needs Assessment (Am) (20- minute consultant presentation)
• Results of Staffing Needs Assessment
• New Organizational Chart
• Proposed organization and staffing enhancements
Staff Recommendation: Accept the Staffing Plan.
11:45 p.m. — 1 2:15 p.m. - LUNCH
January 20, 2015 Board Agenda
Page 3
12:15 p.m. f. Cost Model Scenarios (Pardiwala) (20- minute consultant presentation)
• Assumptions (Smithey)
• Variables
• Presentation of model with several scenarios
Staff Recommendation: Provide direction to staff.
2:00 p.m. g. Summary of Employee Survey Results (Arn) (10- minute consultant presentation)
Staff Recommendation: Receive the report.
2:15 p.m. h. Conclusions /Next Steps (Bailey) (15- minute wrap -up)
• Reserves
• UAAL
• FY 2015 -16 CIB
• Staffing Plan
• Rate Structure
Staff Recommendation: Provide direction to staff.
4. ANNOUNCEMENTS
5. ADJOURNMENT (2:30 p.m.)
January 20, 2015 Board Agenda
Page 4
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME
MEETING /ATTENDEES
LOCATION
FEBRUARY 2015
Thursday
Board Meeting
Board Room
February 5
Board of Directors
2:00 p.m.
Monday
Administration Committee Meeting
Third Floor Executive Conference Room
February 9
Williams, McGill
8:00 a.m.
Monday
Finance Committee Meeting
Third Floor Executive Conference Room
February 9
Nejedly, Pilecki
3:00 p.m.
Tuesday
Real Estate, Environmental & Planning Committee
Third Floor Executive Conference Room
February 10
Meeting
3:00 p.m.
Pilecki, McGill
Wednesday
Engineering & Operations Committee Meeting
Second Floor Executive Conference
February 11
Causey, Nejedly
Room
3:00 p.m.
Thursday
Administration Committee Meeting
Third Floor Executive Conference Room
February 19
Williams, McGill
8:00 a.m.
Thursday
Board Meeting
Board Room
February 19
Board of Directors
2:00 p.m.
Monday
Finance Committee Meeting
Third Floor Executive Conference Room
February 23
Nejedly, Pilecki
3:00 p.m.
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1115115