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Home My WebLink AboutBOARD ACTION SUMMARY 12-18-1411',, Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday December 18, 2014 2:00 p.m. 1. ROLL CALL PRESENT: Members: Causey, Nejedly, Pilecki, Williams ABSENT: Members: McGill a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. I: 111111 • •".pN r•T1 BOARD OF DIRECTORS: DAVID R. UYLLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY TAD J PHECKI PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org • Ann Sasaki, Deputy General Manager in the Operations Department, effective December 15, 2014. BOARD ACTION: Welcomed new employee. 2. PUBLIC COMMENTS Z 1507 3. CONSENT CALENDAR a. Approve minutes of November 20, 2014 Board meeting. b. Approve expenditures dated December 18, 2014. Approval recommended by Finance Committee. C. Approve updated administrative overhead percentage of 206 percent for Fiscal Year 2015 -16. Approval recommended by Finance Committee. d. Authorize the General Manager to execute a three -year permit contract with Acme Fill Corporation through November 30, 2017 for discharge of treated December 18, 2014 Board Action Summary Page 2 landfill leachate from the Acme Landfill in Martinez, California. Approval recommended by Real Estate, Environmental & Planning Committee. e. Approve Board Member Tad Pilecki's attendance at California Special District Association (CSDA) Special District Leadership Academy from January 26- 28, 2015 in Napa. f. Authorize the General Manager to execute a technical engineering services agreement in an amount not to exceed $160,000 with V &A Consulting Engineers under the Collection System Modeling Upgrade, District Project 8418. Approval recommended by Engineering & Operations Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. REPORTS a. General Manager 1) General Manager Announcements The following announcements were included in the agenda packet: a) LAFCO Approved District Annexation 187 (Podva) in Danville b) BAYWORK "Training Buffet" held November 19, 2014 was Another Big Success No additional announcements were made at the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District 1) Announced closed session (pursuant to Government Code Section 54957.7) BOARD ACTION: No closed session was deemed necessary after the Board received a confidential, attorney - client privileged memo on the matter listed in Item 11.a. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meeting of the Finance Committee on December 30 at 3:00 p.m. December 18, 2014 Board Action Summary Page 3 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) December 8, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). Member Nejedly b) December 9, 2014 — Real Estate, Environmental & Planning Committee meeting — Member Nejedly (stipend) and Member McGill (stipend). Member Pilecki C) December 9, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). President Williams d) November 26, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). e) December 2, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). BOARD ACTION: Received the reports. 2) Board Member Announcements None. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. None. 4) Receive and approve 2015 Board Committee and other assignments as proposed by President -Elect McGill. BOARD ACTION: Approved the Board Committee and other assignments for 2015 as proposed. December 18, 2014 Board Action Summary Page 4 6. ENGINEERING a. Receive presentation on three power purchase agreements with Sun Edison, LLC for solar photovoltaic panels at the District's Household Hazardous Waste Facility, Collection System Operations Building, and Vehicle Maintenance Shop, and consider whether to set a public hearing in accordance with Government Code Section 4217.12. Engineering & Operations Committee recommended setting a public hearing for January 8, 2015. [Continued from December 4, 2014] BOARD ACTION: Set a public hearing for an unspecified date prior to February 28, 2015 (3 -1 -1; Nejedly, No; McGill, Absent); and asked staff to make a supplemental presentation to include additional information requested, prior to selection of the public hearing date. 7. ADMINISTRATIVE a. Receive presentations regarding Information Technology Master Plan (ITMP) from the following consultants, and consider accepting the ITMP. Acceptance recommended by Administration Committee. 1) Records management consultants Robert M. Blatt and Jo Dunlap of EID (Electronic Image Designers, Inc.) on their recent Records and Electronic Content Assessment of the District's records, and their suggestions for moving forward with an Electronic Content Management System (ECMS). 2) Information technology (IT) consultants Joseph Blackwell and Stephen Madler of NexLevel IT Consulting on their recently completed analysis of the District's IT systems and operations, which led to development of the ITMP. BOARD ACTION: Received presentations and accepted the ITMP. 8. CAPITAL IMPROVEMENT BUDGET PLANNING WORKSHOP a. Receive presentation and discuss development of draft Fiscal Year 2015 -16 Capital Improvement Budget (CIB) and 2015 Capital Improvement Plan (CIP). Reviewed by Engineering & Operations Committee. BOARD ACTION: Received presentation and discussed development of draft Fiscal Year 2015 -16 CIB and 2015 CIP. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. December 18, 2014 Board Action Summary Page 5 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS Z 1507 11. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. BOARD ACTION: Closed session not held. 12. REPORT OUT OF CLOSED SESSION Not applicable. 13. ADJOURNMENT — at 5 :55 p.m.