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HomeMy WebLinkAbout00. 01-08-15 BOARD AGENDAJl Central Contra Costa Sanitary District Protecting public health and the environment 2:00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper BOARD OF DIRECTORS: SPECIAL BOARD MEETING MICHAEL R. MC(31LL Pre.s iden t 7AD J PILECKI AGENDA President Pro Te„ 11A (11 H. CAUSF.Y JAMES A. NEJEDL}, Board Room DA1,7DR. U7LL1AMs Thursday PHONE: (925) 228 -9500 January 8, 215 ry FAX- (925) 372 -0192 2:00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper January 8, 2015 Special Board Agenda Page 2 SPECIAL JOINT MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AND CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY 1. ROLL CALL a. Pledge of Allegiance to the Flag 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt Resolution 2015 -001 commending outgoing Board President David R. Williams for his service. Staff Recommendation (Motion Required): Adopt the resolution. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) November 17, 2014; and 2) December 4, 2014. b. Approve expenditures dated January 8, 2015. Approval recommended by Finance Committee. C. Receive November 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. PUBLIC HEARINGS a. Hold public hearing to receive comments and consider adopting Resolution 2015 -002 authorizing the General Manager, or his designee, to lease portions of the parcel located at 4737 Imhoff Place, Martinez (APN 159 - 150 -057) for a term not to exceed ten years; and declare the property as unneeded for District purposes during the terms of the leases. Approval recommended by Real Estate, Environmental & Planning Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Hold public hearing and adopt resolution authorizing leases. Staff Recommendation: Receive the announcement. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) December 30, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) Member Nejedly Member Pilecki January 8, 2015 Special Board Agenda Page 3 7. REPORTS a. General Manager 1) Report on the District's energy consumption. Reviewed by Engineering &Operations Committee. (10 minute staff presentation.) Staff Recommendation: Receive the update. 2) Receive supplemental presentation on three power purchase agreements with Sun Edison, LLC for solar photovoltaic panels at the District's Household Hazardous Waste Facility, Collection System Operations Building, and Vehicle Maintenance Shop. (5 minute staff presentation.) Staff Recommendation: Receive the presentation. 3) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) December 30, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) Member Nejedly Member Pilecki January 8, 2015 Special Board Agenda Page 4 Member Williams President McGill • December 4, 2014 — Contra Costa County Mayors Conference hosted by the City of San Pablo (expenses). b) December 15, 2014 — Administration Committee meeting — President McGill (stipend) and Member Williams (stipend). (Action Summary in packet.) Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. 8. BUDGET AND FINANCE a. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority (Authority) to conduct its Annual Meeting. (No presentation is planned; staff will be available to answer questions.) Note: In compliance with Assembly Bill 23, Board Members will not receive a separate or increased stipend for attendance at this meeting. Staff Recommendation: President McGill will adjourn the Board meeting, and Authority Chair Causey will call to order a meeting of the Board of Directors of the Authority to conduct its Annual Meeting. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La.Espiral in Orinda. January 8, 2015 Special Board Agenda Page 5 b. Personnel matters pursuant to Government Code Section 54957 - Performance Evaluations for General Manager, District Counsel and Secretary of the District. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT January 8, 2015 Special Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION JANUARY 2016 Thursday Special Board Meeting Board Room January 8 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room January 12 Nejedly, Pilecki 3:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference Room January 13 Williams, McGill 8:00 a.m. Wednesday Engineering & Operations Committee Meeting Second Floor Executive Conference January 14 Causey, Pilecki (Alternate) Room 2:00 p.m. Thursday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room January 15 Meeting 3:00 p.m. Pilecki, McGill Tuesday Special Board Meeting — Cost of Service Study Pleasant Hill Community Center January 20 Workshop 320 Civic Drive 8:00 a.m. Board of Directors January 21 -23 California Association of Sanitation Agencies Palm Springs, CA (CASA) Mid -Year Conference Cause y, McGill, Williams Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 26 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. McGill Monday Finance Committee Meeting Third Floor Executive Conference Room January 26 Nejedly, McGill (Alternate) 3:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference Room January 27 Williams, McGill 8:00 a.m. Thursday Special Board Meeting Board Room January 29 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 112115