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HomeMy WebLinkAboutBOARD ACTION SUMMARY 12-04-14I BOARD MEETING Central Contra Costa Sanitary District ACTION SUMMARY Board Room Thursday December 4, 2014 2:00 p.m. 1 2 3 ROLL CALL BOARD OF DIRECTORS: DAVID R. UYLLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY TAD J PHECKI PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org PRESENT: Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions • David Wellner - Maintenance Technician III, Mechanical, in the Operations /Plant Maintenance Division • Adib Musawwir — Electrical Technician in the Operations /Plant Maintenance Division • Ronda Sanchez- Arentz — Accounting Technician I in the Administration/ Finance Division BOARD ACTION: Welcomed new employees. PUBLIC COMMENTS None. CONSENT CALENDAR a. Approve minutes of November 6, 2014 Board meeting. b. Approve expenditures dated December 4, 2014. Approval recommended by Finance Committee. December 4, 2014 Board Action Summary Page 2 C. Receive October 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve the final Comprehensive Annual Financial Report (CAFR) as of June 30, 2014 for submission to the Government Finance Officers Association. Approval recommended by Finance Committee. e. Receive Memorandum on Internal Control and Required Communications for the fiscal year ended June 30, 2014 from Maze & Associates. Receipt recommended by Finance Committee. Confirm publication of summary of uncodified District Ordinance No. 283. g. Adopt Resolution 2014 -048 authorizing (1) execution of a real property agreement related to 456 Oakshire Place, Alamo, and (2) staff to record documents with the Contra Costa County Recorder. h. Set public hearing for January 8, 2015 at 2:00 p.m. in accordance with Government Code Section 4217.12 to consider awarding three power purchase agreements to Sun Edison, LLC for solar photovoltaic panels at the District's Household Hazardous Waste Facility, Collection System Operations Building, and Vehicle Maintenance Shop. Approval recommended by Engineering & Operations Committee. Set public hearing for January 8, 2015 at 2:00 p.m. to consider entering into lease agreements for portions of the parcel located at 4737 Imhoff Place, Martinez (APN 159 - 150 -037), for a term not to exceed ten years; and declare the property as unneeded for District purposes during the terms of the leases. Adopt revisions to Board Policy (BP) 008 - Travel Expense Reimbursement, effective December 4, 2014. Approval recommended by Administration Committee. k. Adopt new Board Policy (BP) 016 — Security, effective December 4, 2014. Approval recommended by Administration Committee. BOARD ACTION: Adopted the Consent Calendar as recommended, with the exception of Item 3.h., which was continued to a non - specific date. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. December 4, 2014 Board Action Summary Page 3 5. REPORTS a. General Manager 1) General Manager Announcements The following announcement was included in the agenda packet: a) Public bidding for Sludge Blending Tank Repairs, District Project 7316 No additional announcements were made at the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District No report. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meetings of the Finance Committee on December 8 at 3:00 p.m. and the Engineering & Operations Committee and Real Estate, Environmental & Planning Committee on December 9, 2014 at 10:00 a.m. and 3:00 p.m., respectively. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member McGill Member McGill said he and President Williams attended two recent meetings of the Administration Committee on November 26 and December 2, 2014, the action summaries for which will be included in the next agenda packet. At the December 2 meeting, the Committee reviewed the proposed Information Technology (IT) Master Plan, which the Board will be asked to accept. While the recommended plan will have staffing and financial implications, the Board will consider those impacts when it reviews the proposed budget and staffing plan. December 4, 2014 Board Action Summary Page 4 Member Causey a) November 24, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) Member Pilecki b) November 24, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (Action Summary in packet.) BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. None. 6. ADMINISTRATIVE a. Administer Oath of Office to re- elected Board Members Michael R. McGill and David R. Williams (appointed in lieu of election). BOARD ACTION: The Secretary of the District administered the Oath of Office to the re- elected Board Members. b. Appoint Board President for a one -year term commencing January 1, 2015. BOARD ACTION: Appointed President Pro Tern Michael McGill as Board President for a one -year term commencing January 1, 2015. C. Appoint Board President Pro Tern for a one -year term commencing January 1, 2015. BOARD ACTION: Appointed Member Tad Pilecki as President Pro Tern for a one -year term commencing January 1, 2015. (4 -0 -1; Pilecki abstained.) December 4, 2014 Board Action Summary Page 5 7. ENGINEERING a. Consider approving a pilot expansion of the current pharmaceutical collection program and allow up to $20,000 in grants for purchasing pharmaceutical collection bins and to provide outreach to retail pharmacies that are responsible for their own management and disposal costs. Approval recommended by Real Estate, Environmental & Planning Committee. BOARD ACTION: Approved the pilot expansion of the pharmaceutical collection program and allowed grants totaling $20,000. 8. COST OF SERVICE STUDY — BOARD WORKSHOP a. Employee Survey and Benchmarking Results. BOARD ACTION: Received the results. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Nejedly requested an update on San Francisco Baykeeper. 11. CLOSED SESSION None. 12. ADJOURNMENT— at 3:35 p.m.