HomeMy WebLinkAbout05.d.1)a) Action Summary-Finance Committee meeting 12-8-14Central Conga Costa Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
FINANCE COMMITTEE
ACTION SUMMARY
Chair Causey
Member Nejedly
Monday, December 8, 2014
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
DAVID R. 97LLIAMS
President
MICHAEL R. MCGILL
President Pro Tem
PAUL H CAUSEY
JAMES A. NEIEDLY
TAD J. PILECKI
PHONE: (925) 228 -9500
FAX.- (925) 372 -0192
www.centralsan.org
PRESENT: Chair Paul Causey, Member Jim Nejedly, Finance Manager Thea Vassallo,
General Manager Roger Bailey, Finance Administrator Todd Smithey, Director of
Administration David Heath, Purchasing and Materials Manager Stephanie King,
Environmental Services Division Manager Danea Gemmell, Senior Administrative
Technician Christina Gee
1. Call Meeting to Order
Chair Causey called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Old Business
a. Review response to questions regarding an expenditure at the
previous meeting:
#36385 $1,408.00 State Water The Committee requested more information on
11/13/14 Resources the charge.
Control Board
(SWRCB
Finance Committee Action Summary
December 8, 2014
Page 2
b. Review response as to why the year -to -date recycled water revenue
appeared high in the October 2014 Financial Statements and Investment
Reports
C. Review response regarding possible discrepancies on the table of the Ten
Largest Customers over the last ten fiscal years (page S -6) of the
Comprehensive Annual Financial Report (CAFR) as of June 30, 2014
COMMITTEE ACTION: Reviewed staff's responses.
4. Review draft Position Paper and discuss approving updated Administrative
Overhead Percentage of 206% for Fiscal Year (FY) 2015 -16
Finance Manager Thea Vassallo gave a summary of the District's overhead
history and calculation methods since 2012.
Chair Causey stated that he was concerned about the reactions the District's
customers, particularly Contra Costa County, may have to the proposed
increased overhead percentage. Staff responded that, in the past, customers
have expressed more concern with the volatility of the number, rather than the
number itself.
Regarding the method of calculation, Chair Causey stated that in his opinion the
District should change its policy to be consistent with the District's practice of
basing it more on three -year smoothing than on full -cost recovery.
Member Nejedly stated that the process itself is arbitrary to a degree in that the
District could pick almost any number, and the factors on which that number is
based fluctuate constantly.
Chair Causey suggested re- negotiating the District's contract with the City of
Concord at the time it is expected that nutrient removal will drive up rates.
COMMITTEE ACTION: Reviewed and recommended Board approval of
Administrative Overhead Percentage of 206% for FY 2015 -16.
5. Expenditures
a.' Review Expenditures
Chair Causey commented on the delayed billing of Meyers Nave, which
charged for legal services from May 2014 and August 2014. Ms. Vassallo
explained that staff continuously contacts the firm regarding its billing;
however, the bills continue to arrive months after the work has been
Finance Committee Action Summary
December 8, 2014
Page 3
completed. Member Nejedly suggested that perhaps the contract should
be revised to include a billing deadline.
Chair Causey noted that the agency temporary employees from Robert
Half Technology whose labor costs were listed on the expenditures were
not listed on the November 2014 Human Resources Report. Staff clarified
that the report only lists District temporary employees.
COMMITTEE ACTION: Reviewed and recommended Board approval.
Requested additional information on the following:
Check I
Date
Amount
Vendor
Information Requested
#202807
$8,357.95
Gagen, McCoy, McMahon,
The Committee requested more
11/25/14
Koss, Markowitz & Raines
information on the charge.
6. Announcements
a. Future scheduled meetings:
Tuesday, December 30, 2014 at 3:00 p.m. (Special)
COMMITTEE ACTION: Received the announcement.
7. Suggestions for future agenda items
None.
8. Adjournment — at 3:52 p.m.
' Standing Item