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Home My WebLink About00. BOARD AGENDA 12-18-14Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tent PAUL H CAUSEY JAMES A. NEJEDLY TAD J. PILECKI Thursday PHONE: (925) 228 -9500 December 18, 2014 FAX.- (925) 372 -0192 2;00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper December 18, 2014 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag b. Introduction • Ann Sasaki, Deputy General Manager in the Operations Department, effective December 15, 2014. Staff Recommendation: Welcome new employee. President Williams will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of November 20, 2014 Board meeting. b. Approve expenditures dated December 18, 2014. Approval recommended by Finance Committee. C. Approve updated administrative overhead percentage of 206 percent for Fiscal Year 2015 -16. Approval recommended by Finance Committee. d. Authorize the General Manager to execute a three -year permit contract with Acme Fill Corporation through November 30, 2017 for discharge of treated landfill leachate from the Acme Landfill in Martinez, California. Approval recommended by Real Estate, Environmental & Planning Committee. e. Approve Board Member Tad Pilecki's attendance at California Special District Association (CSDA) Special District Leadership Academy from January 26- 28, 2015 in Napa. Authorize the General Manager to execute a technical engineering services agreement in an amount not to exceed $160,000 with V&A Consulting Engineers under the Collection System Modeling Upgrade, District Project 8418. Approval recommended by Engineering & Operations Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER December 18, 2014 Board Agenda Page 3 5. REPORTS a. General Manager 1) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) December 8, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) Member Nejedly b) December 9, 2014 — Real Estate, Environmental & Planning Committee meeting — Member Nejedly (stipend) and Member McGill (stipend). (Action Summary in packet.) Member Pilecki c) December 9, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (Action Summary in packet.) President Williams d) November 26, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) December 18, 2014 Board Agenda Page 4 e) December 2, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. 4) Receive and approve 2015 Board Committee and other assignments as proposed by President -Elect McGill. Staff Recommendation (Motion Required): Approve the Board Committee and other assignments for 2015. 6. ENGINEERING a. Receive presentation on three power purchase agreements with Sun Edison, LLC for solar photovoltaic panels at the District's Household Hazardous Waste Facility, Collection System Operations Building, and Vehicle Maintenance Shop, and consider whether to set a public hearing in accordance with Government Code Section 4217.12. Engineering & Operations Committee recommended setting a public hearing on January 8, 2015. [Continued from December 4, 2014] (10 minute presentation.) Staff Recommendation (Motion Required): Receive presentation and consider whether to set a public hearing; if so, set it for January 8, 2015 at 2:00 p.m. 7. ADMINISTRATIVE a. Receive presentations regarding Information Technology Master Plan (ITMP) from the following consultants, and consider accepting the ITMP. Acceptance recommended by Administration Committee. 1) Records management consultants Robert M. Blatt and Jo Dunlap of EID (Electronic Image Designers, Inc.) on their recent Records and Electronic Content Assessment of the District's records, and their suggestions for moving forward with an Electronic Content Management System (ECMS). (10 minute presentation.) December 18, 2014 Board Agenda Page 5 2) Information technology (IT) consultants Joseph Blackwell and Stephen Madler of NexLevel IT Consulting on their recently completed analysis of the District's IT systems and operations, which led to development of the ITMP. (15 minute presentation.) Staff Recommendation (Motion Required): Accept the ITMP. 8. CAPITAL IMPROVEMENT BUDGET PLANNING WORKSHOP a. Receive presentation and discuss development of draft Fiscal Year 2015 -16 Capital Improvement Budget (CIB) and 2015 Capital Improvement Plan (CIP). Reviewed by Engineering & Operations Committee. (20 minute staff presentation.) Staff Recommendation: Receive presentation and discuss development of draft Fiscal Year 2015 -16 CIB and 2015 CIP. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT December 18, 2014 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DA TEITIME MEETINGIATTENDEES LOCATION DECEMBER 2014 Monday Finance Committee Meeting Third Floor Executive Conference Room December 8 Causey, Nejedly 3:00 p.m. Tuesday Engineering & Operations Committee Meeting Second Floor Executive Conference December 9 Pilecki, Causey Room 10:00 a.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room December 9 Meeting 3:00 p.m. Ne'edl , McGill Thursday Ethics Training Board Room December 11 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room December 15 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room December 18 Board of Directors 2:00 p.m. Friday Engineering & Operations Committee Meeting Second Floor Executive Conference December 9 Pilecki, Causey Room 2:00 p.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room December 30 Causey, Nejedly 3:00 p.m. JANUARY 2015 Thursday Special Board Meeting Board Room January 8 Board of Directors 2:00 p.m. Tuesday Special Board Meeting — Cost of Service Study Pleasant Hill Community Center January 20 Workshop 320 Civic Drive 8:00 a.m. Board of Directors January 21 -23 California Association of Sanitation Agencies Palm Springs, CA (CASA) Mid -Year Conference Causey, McGill, Williams Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 26 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. Thursday Special Board Meeting Board Room January 29 Board of Directors 2:00 p.m. FEBRUARY 2015 February 1 -4 National Association of Clean Water Agencies Charleston, South Carolina (NACWA) Winter Conference Causey, Williams Thursday Board Meeting Board Room February 5 Board of Directors 2:00 p.m. Thursday Board Meeting Board Room February 19 Board of Directors 2:00 p.m. February 23 -25 California Association of Sanitation Agencies Washington, D.C. (CASA) Legislative Conference Causey, McGill, Williams Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 12112114