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HomeMy WebLinkAboutBOARD ACTION SUMMARY 11-20-1411',, Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday November 20, 2014 2:00 p.m. ROLL CALL BOARD OF DIRECTORS: DAVID R. UYLLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY TAD J PHECKI PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org PRESENT: Members: Causey, Pilecki, McGill, Nejedly, Williams ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR Said Pledge of Allegiance. a. Approve expenditures dated November 20, 2014. Approval recommended by Finance Committee. b. Adopt Resolution 2014 -046 accepting two grants of easement from Fong Wan and Jane Wan (Parcels 2A and 2B), property owners at 3969 S. Peardale Drive in Lafayette and authorizing the execution of a quitclaim deed to the same property owners related to the Lafayette Sewer Renovations, Phase 8, District Project 8404; and authorizing staff to record documents with the Contra Costa County Recorder. C. Adopt Resolution 2014 -047 accepting offers of dedication from Pulte Home Corporation, Job 6494, Parcel 2; C.J. La Montagne and Judith La Montagne (Orinda), Job 6473, Parcel 2; Oak Grove Group, LLC (Walnut Creek), Job 6475, Parcel 3; Shapell Industries, Inc. (San Ramon), Job 6541, Parcel 2; and Arbor View Estates, LLC (Lafayette), Job 6542, Parcel 2; and authorizing staff to record documents with the Contra Costa County Recorder. November 20, 2014 Board Action Summary Page 2 d. Approve amendments to the Memoranda of Understanding (MOUs) with the District's bargaining units to delegate to the General Manager the authority to approve any unpaid leave of absence exceeding 30 days. Approval recommended by Administration Committee. e. Approve amendments to the MOUs with the District's bargaining units to correspond with an amendment to the Health Flexible Spending Account (FSA) component of the District's Section 125 Cafeteria Plan to allow employees to elect the entire amount contributed by the District to the Plan as cash, effective January 1, 2015, to bring the FSA into compliance with the Affordable Care Act. Approval recommended by Administration Committee. Adopt proposed new Board Policy (BP) 015 -Asset Management, effective November 20, 2014. Approval recommended by Engineering & Operations Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. HEARING a. Consider an appeal by Dr. H. Jay Kerr of staff's denial of his request for a waiver of the District's capacity fees of $2,158.20 for expansion of an existing commercial use at 2000 Bishop Drive, San Ramon. District Counsel Kent Alm recused himself from this item, and Lauren Quint, Associate at Meyers Nave, served as District Counsel. BOARD ACTION: Denied the request for waiver of capacity fees and affirmed staff's decision that it is appropriate to assess a capacity fee for the additional commercial building. 6. REPORTS a. General Manager 1) Receive update and seek Board direction on proposal from Mike McCoy of Mesa Outdoors to place billboards on the Kiewit property. Reviewed by Real Estate, Environmental & Planning Committee. BOARD ACTION: Directed staff to bring more information on the terms of the proposed lease to the Board via the Real Estate, Environmental & Planning Committee. November 20, 2014 Board Action Summary Page 3 2) General Manager Announcements No announcements were included in the agenda packet. No additional announcements were made at the meeting. b. Counsel for the District District Counsel Kent Alm announced that there was a need to add the following urgency item by a 2/3 vote of the Board, in accordance with Government Code Section 54956.9: Conference with Legal Counsel - Anticipated Litigation - significant exposure to litiaation aursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. BOARD ACTION: Found that the need to consider the item arose after the agenda posting deadline of 72 hours before the regular meeting and there was an immediate need to take action before the next regularly scheduled Board meeting and added the closed session item as an urgency item at the end of the agenda, as recommended by District Counsel (5 -0). C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meetings of the Engineering & Operations and Finance Committees on November 24, 2014 and the Administration Committee meeting on November 26, 2014. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) November 12, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). November 20, 2014 Board Action Summary Page 4 Member McGill b) November 5, 2014 — Real Estate, Environmental & Planning Committee meeting — Member McGill (stipend) and Member Pilecki (Alternate) (stipend). • November 6, 2014 — Contra Costa County Mayors Conference hosted by the City of Brentwood featuring presentation by Supervisor Mary Piepho on The Bay -Delta Plan and Related Water Issues (expenses). C) November 7, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). November 13, 2014 — The Industrial Association of Contra Costa County (IACCC) November Forum — Annual Supervisors Luncheon (expenses). November 18, 2014 — Planning meeting of Contra Costa Chapter of California Special Districts Association (stipend). Member McGill noted that he would be working with Stanley Caldwell, President of the Mt. View Sanitary District Board of Directors, to recruit new associate members. • November 18 -20, 2014 — California Public Employers Labor Relations Association (CALPELRA) Conference in Monterey (expenses). President Williams BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Z 1507 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. November 20, 2014 Board Action Summary Page 5 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 9. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Item 10.a., which was added by the Board as an urgency item earlier in the Board meeting. 11. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. BOARD ACTION: Held the closed session. 12. REPORT OUT OF CLOSED SESSION Z 1507 13. ADJOURNMENT — at 3 :55 p.m.