HomeMy WebLinkAbout05.d.1)a) Action Summary: 11-24-14 Finance Committee meetingREGULAR MEETING OF THE
CENTRAL CONTRA COSTA
BOARD oFD1xE LL)AU
DAVID R. WILLIAMS
SANITARY DISTRICT President
FINANCE COMMITTEE MICHAEL R.MCGILL
President Pro Tent
PAUL H. CA ]SE Y
AJAMES A. NEJEDLY
ACTION SUMMARY
TAD, /. PILECKI
Chair Ga u S e PHONE: (925) 228 -9500
Causey FAX.- (925) 372 -0192
Member Nejedly www.centralsan.org
Monday, November 24, 2014
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Chair Paul Causey, Member Jim Nejedly, Director of Administration David
Heath, Finance Manager Thea Vassallo, Purchasing and Materials Services Manager
Stephanie King, Senior Administrative Technician Christina Gee
1. Call Meeting to Order
Chair Causey called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Old Business
a. Review staff's response to questions regarding expenditures at the
previous meeting:
Check !
Date
Amount
Vendor
Information Requested
#202358
$6,400.00
Alameda
The Committee requested more information
10/23/14
Electrical
on the charge.
Distributors
#202370
1$2,487.00
Calero
I The Committee requested more information
10/23/14
Software, LLC
on the charge.
Finance Committee Action Summary
November 24, 2014
Page 2
Check l
Gate Amount
Vendor
Information Requested
#202400 $3,661.00
KIS Computer
The Committee requested more information
10123/14
Center
on the charge,
COMMITTEE ACTION: Reviewed staff's response.
b. Receive information on the difference between actuarial and valuation in
Chart 12 on Investment Return from 2004 -2013 on page 11 of the
abridged CCCERA Valuation and Review, which was included in the
November 11, 2014 agenda packet
COMMITTEE ACTION: Received the information.
4. Review draft Position Paper receiving Memorandum on Internal Control and
Required Communications for the year ended June 30, 2014 from Maze &
Associates
COMMITTEE ACTION: Recommended Board receipt.
5. Expenditures
a. Review Expenditures
Regarding an expenditure to Collison Engineering charged to the Plant of
the Future Project, Chair Causey commented that he still did not
understand what determines if a project is billed to Plant of the Future or
Treatment Plant Master Plan.
Regarding an expenditure to JDH Corrosion Consultants, Chair Causey
also recommended that staff determine how the Cathodic System project
should be billed - as a Capital cost or an Operations & Maintenance
(O &M) cost.
COMMITTEE ACTION: Reviewed and recommended Board approval.
Requested the following additional information:
Check I
Date
Amount
Vendor '
Information Requested
#36385
$1,408.00
State Water
The Committee requested more information
11/13/14
Resources
on the charge.
Control Board
(SWRCB)
Finance Committee Action Summary
November 24, 2014
Page 3
6. Review October 2014 Financial Statements and Investment Reports
Chair Causey asked why recycled water revenue is already so high for the year,
at $104,568 actual to date versus $103,000 total budgeted for Fiscal Year 2014-
15.
COMMITTEE ACTION: Reviewed and recommended Board approval. Staff
will provide a response regarding recycled water revenue.
7. Review the final Comprehensive Annual Financial Report (CAFR) as of June 30,
2014 for submission to the Government Finance Officers Association
Finance Manager Thea Vassallo stated that the Financial Section is comprised of
the financials that were approved by the Board on November 6, 2014. She also
went over the minor changes made in the introductory and statistical sections of
the FY 2013 -14 CAFR.
Member Nejedly noted that on page S -6, a number of the customers listed as the
Ten Largest Customers over the last ten fiscal years seem to drop off for years at
a time sporadically.
COMMITTEE ACTION: Reviewed and recommended Board approval. Staff
will provide a response regarding the information on page S -6.
8. Announcements
a. Future scheduled meetings:
Monday, December 8, 2014 at 3:00 p.m.
COMMITTEE ACTION: Received the announcements.
9. Suggestions for future agenda items
None.
10. Adjournment —at 3:31 p.m.