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Home My WebLink About00. BOARD AGENDA 12-04-14Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday December 4, 2014 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tent PAUL H. CAUSEY JAMES A. NEJEDLY TAD J PILECKI PHONE: (925) 228 -9500 FAX- (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper December 4, 2014 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag b. Introductions • David Wellner, Maintenance Technician III, Mechanical, in the Operations /Plant Maintenance Division • Adib Musawwir — Electrical Technician in the Operations /Plant Maintenance Division • Ronda Sanchez - Arentz — Accounting Technician I in the Administration/ Finance Division Staff Recommendation: Welcome new employees. President Williams will present the District pins. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of November 6, 2014 Board meeting. b. Approve expenditures dated December 4, 2014. Approval recommended by Finance Committee. C. Receive October 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve the final Comprehensive Annual Financial Report (CAFR) as of June 30, 2014 for submission to the Government Finance Officers Association. Approval recommended by Finance Committee. e. Receive Memorandum on Internal Control and Required Communications for the fiscal year ended June 30, 2014 from Maze & Associates. Receipt recommended by Finance Committee. f. Confirm publication of summary of uncodified District Ordinance No. 283. g. Adopt Resolution 2014 -048 authorizing (1) execution of a real property agreement related to 456 Oakshire Place, Alamo, and (2) staff to record documents with the Contra Costa County Recorder. December 4, 2014 Board Agenda Page 3 h. Set public hearing for January 8, 2015 at 2:00 p.m. in accordance with Government Code Section 4217.12 to consider awarding three power purchase agreements to Sun Edison, LLC for solar photovoltaic panels at the District's Household Hazardous Waste Facility, Collection System Operations Building, and Vehicle Maintenance Shop. Approval recommended by Engineering & Operations Committee. Set public hearing for January 8, 2015 at 2:00 p.m. to consider entering into lease agreements for portions of the parcel located at 4737 Imhoff Place, Martinez (APN 159- 150 -037), for a term not to exceed ten years; and declare the property as unneeded for District purposes during the terms of the leases. Adopt revisions to Board Policy (BP) 008 - Travel Expense Reimbursement, effective December 4, 2014. Approval recommended by Administration Committee. k. Adopt new Board Policy (BP) 016 — Security, effective December 4, 2014. Approval recommended by Administration Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member McGill Member Nejedly December 4, 2014 Board Agenda Page 4 Member Causey a) November 24, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) Member Pilecki b) November 24, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (Action Summary in packet.) President Williams Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. 6. ADMINISTRATIVE a. Administer Oath of Office to re- elected Board Members Michael R. McGill and David R. Williams (appointed in lieu of election). Staff Recommendation: The Secretary of the District will administer the Oath of Office to the re- elected Board Members. b. Appoint Board President for a one -year term commencing January 1, 2015. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Appoint a President for a one -year term commencing January 1, 2015. C. Appoint Board President Pro Tern for a one -year term commencing January 1, 2015. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Appoint a President Pro Tern for a one -year term commencing January 1, 2015. December 4, 2014 Board Agenda Page 5 7. ENGINEERING a. Consider approving a pilot expansion of the current pharmaceutical collection program and allow up to $20,000 in grants for purchasing pharmaceutical collection bins and to provide outreach to retail pharmacies that are responsible for their own management and disposal costs. Approval recommended by Real Estate, Environmental & Planning Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the pilot expansion of the pharmaceutical collection program and allow grants totaling $20,000. 8. COST OF SERVICE STUDY — BOARD WORKSHOP a. Employee Survey and Benchmarking Results. (30 minute presentation by Raftelis Financial Consultants, Inc.) Staff Recommendation: Receive the results. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION 12. ADJOURNMENT December 4, 2014 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DA TEITIME MEETINGIATTENDEE'S- LOCATION DECEMBER 2014 Tuesday Administration Committee Meeting Third Floor Executive Conference Room December 2 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room December 4 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room December 8 Causey, Nejedly 3:00 p.m. Tuesday Engineering & Operations Committee Meeting Second Floor Executive Conference December 9 Pilecki, Causey Room 10:00 a.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room December 9 Meeting 3:00 p.m. Ne'edl , McGill Thursday Ethics Training Board Room December 11 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room December 15 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room December 18 Board of Directors 2:00 p.m. JANUARY 2016 Thursday Special Board Meeting Board Room January 8 Board of Directors 2:00 p.m. Tuesday Special Board Meeting — Cost of Service Study TBD January 20 Workshop 8:00 a.m. Board of Directors January 21 -23 California Association of Sanitation Agencies Palm Springs, CA CASA Mid -Year Conference Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 26 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. Thursday Special Board Meeting Board Room January 29 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11126114