The URL can be used to link to this page

Home My WebLink About03.a. Old Business Expenditures�aAvb Central Contra Costa Sanitary District November 24, 2014 TO: FINANCE COMMITTEE VIA: DAVID HEATH, DIRECTOR OF ADMINIST IG-N- ROGER S. BAILEY, GENERAL MANAGER I FROM: THEA VASSALLO, FINANCE MANAGERQ I SUBJECT: ADDITIONAL INFORMATION REQUESTED REGARDING EXPENDITURES TO ALAMEDA ELECTRICAL DISTRIBUTORS, CALERO SOFTWARE, AND KIS COMPUTER CENTER At the November 12, 2014 Finance Committee meeting, the Committee requested the additional information on three expenditures. Staff's responses are as follows: Check #202358 dated 10/23/14 for $6,400.00 to Alameda Electrical Distributors (AED) Per Associate Control Systems Engineer Chuck Burnash, AED is the sales representative for Schneider Electric. The support agreement with Schneider Electric is through AED and covers the District's software telephone support and software upgrades for the Modsoft and Concept software, which is what the control system engineers use to program the treatment plant and pump station programmable logic controllers. Those programmable logic controllers make it possible to monitor and control the facility. The "bronze" referenced in the invoice refers to the support level. It is the same support level purchased in previous years and provides phone support Monday through Friday 8 a.m. to 9 p.m. EST. The next level is silver, which includes weekend phone support, then gold, which includes anytime phone support. Check #202370 dated 10/23/14 for $2,487.00 to Calero Software Per Information Technology Administrator Roy Li, the expenditure was for the three - year renewal of the District's phone system's call accounting reporting software. Check #202400 dated 10/23/14 for $3,661.00 to KIS Computer Center Per Mr. Li, the expenditure was for the annual hardware and software /support maintenance renewal for the Dell EqualLogic SAN data storage server, which holds all District employees' network drives and user files and folders. Invoices for the three expenditures in question are attached for your review. TV:cg AED /CST' VALAMMIMA 3875 BAY CENTER PLACE HAYWARD CA 94545 ELECTRICAL DISMIBU70RS _ 510- 786 - 1400 so 1 Cd i7M85in i 1 _ _ 2014 Services 44041 AT 0.408 E01 55X 10290 01100390807 P2199368 0001:0001 IIrHIlrrrr�iilllrrnrrrlrrllrlltrllll�Ilna�IllI�IIIrIIIIrrlrrlr CENTRAL CONTRA COSTA 5019 IMHOFF PL MARTINEZ CA 94553 -4316 09/23/14 042189 10/02/14 DIRECT Above not returnable w/o RGA - ;QD 771 LEGACYS LAGACY SINGLE BRONZE UPPORT Above not returnable w/o RGA - ,ONTRACT# A1A0005003* Im 10/02/14 1 S3444885.001 Ks 001`4T ALAMEDA ELECTRICAL DISTRIBUTORS,= 3875 Bay Center Place HAYWARD CA 94545 SHIP TO: CENTRAL CONTRA COSTA 5019 IMHOFF PLACE MARTINEZ CA 94553 11 11 1100.00001 1100. *"PLEASE NOTE CHANGE OF ADDRESS EFFECTIVE 9123/13** 3875 BAY CENTER PLACE HAYWARD, CA. 94545 Invoice is due by 11/25/14. SUBTOTALI 6400.0 S &H CHG$ Thank You For Your Business! - -- SALES TAX 0.01 Web Enrollment Token: SDL LMW PFV http : / /alamodaelectric.billtrust.com MEMO= 6400.01 All claims for shortage or errors must be made at once, returns require written authorization and are subject to handling charges. Special orders are non - returnable. This order is subject to the terms and conditions of our credit application. Overdue accounts will be charged a finance charge. 0001:0001 Page 1 of 1 Itotce Calero Software LLC 1565 Jefferson Road Suite 120 invoice Date 10112014 Rochester NY 14623 Invoice # 23 } Terms 30 lu Due Date 11/7/2014 PO # 042196 201 Sates Rep Bill To Tracking # CCCSD Contract Start Date 1118/2014 ACCOUNTS PAYABLE min Services Contract End Date 11/7/2017 5019 IMHOFF PLACE Memo MARTINEZ CA 94553 License Key 67366 Ship To CCCSD ROY LI 5019 IMHOFF PLACE MARI+INEZ CA 94553 �, � L a� 9 P w�2 �� y r ; SC0460801 VeraSMART 3 Year Annual Maintenance 1 2,487.00 • 2,487.00 Please remit to: Calero Software LLC, 1565 Jefferson Rd. Ste 120, Total 2,487.00 Rochester, NY 14623. For Inquires please contact Amount Due $2,487.00 Accounts.Recelvable(MCalero.com. Tin 68- 0171024 4027 Clipper Court Fremont CA 94538 (510) 933 -1900 www.kiscc.com CMAS# 3- 07- 70 -2443A Bill To Central Contra Costa Sanitary District Attn: Accounts Payable 5019 Imhoff Place Martinez CA 94553 -4392 INVOICE `°� ° INV, DATE CUST. NO, PAGE 45564 10/08/2014 CCCSD I 1 I INVOICE ULI 10 2014' Admin. Services I Ship To Central Contra Costa Sanitary District Attn: Receiving 5019 Imhoff Place Martinez CA 94553 -4392 DUE DATE PURCHASE ORDER NO. SHIP VIA TERMS 11/0712014 1042238 E -MAIL Net 30 BUYER DATE REQUESTED LOCATION SALESPERSON Mark Greenawalt - IT Stock Dan Leinwohl ITEM NO. DESCRIPTION QTY ORDER I QTY SHIP I UNIT PRICE EXTENSION 995 -5465 Vell Uompellent PS 41-i7X24 GS,PS6000,UNY,VAR Renewal 1.00 1.00 $ 2,317.00 $2,31700 995 -5635 Dell / Equallogic Pro Support Mission Critical 24x7x4 Tech Support 1.00 1.00 $ 1,344.00 $ 1,344,00 Tracking Emailed Based On Sates Orders 61852. Based On Deliveries 39843. a <' Unless otherwise stated on the invoice, payment terms are thirty (30) days net from date of invoice. If Buyer fails to pay in accordance with these terms, KIS, at its option, may SUBTOTAL TAX change Buyer, and Buyer shall pay KIS (in addition to the price), a delinquent INVOICE II $ 3,661.00 $0.00 administrative service charge on the unpaid amount at the rate of one and one -half percent (1 112 %) per month (or such lower rate as may be the maximum allowable by law) from any 45564 such date until the date of payment. Should Buyer become delinquent in the payment of PLEASE REMIT THIS AN10UNT any sum due to KIS, KIS shall not be obligated to continue performance under any $3,661.00 agreeement with Buyer.