HomeMy WebLinkAboutREAL ESTATE, ENVIRONMENTAL & PLANNING ACTION SUMMARY 11-5-14central
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Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
REAL ESTATE, ENVIRONMENTAL
& PLANNING COMMITTEE
ACTION SUMMARY
Acting Chair McGill
Member Pilecki (Alternate)
Wednesday, November 5, 2014
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
DAVID R. WILLIAMS
President
MICHAEL R. MCGILL
President Pro Tem
PAUL H. CAUSEY
JAMES A. NEJEDLY
TAD J. PILECKI
PHONE: (925) 228 -9500
FAX: (925) 372 -0192
www.centralsan.org
PRESENT: Acting Chair Mike McGill, Member Tad Pilecki (Alternate for Chair Nejedly),
General Manager Roger Bailey, Director of Engineering Jean -Marc Petit, Director of
Administration David Heath, Secretary of the District Elaine Boehme, Environmental
Services Division Manager Danea Gemmell, Associate Engineer Nathan Hodges, Associate
Engineer Dan Frost (left after item 4), Provisional Associate Engineer Melody LaBella,
Senior Environmental Compliance Inspector Colleen Henry (left after item 3), Senior
Administrative Technician Cindy Granzella
1. Call Meeting to Order
Acting Chair McGill called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Discuss expansion of categories for Pollution Prevention (P2) Awards
Environmental Services Division Manager Danea Gemmell stated that an
advertisement was placed in the September newspaper to invite additional applicants;
however, no new applications were received. The P2 Awards have historically been
for extraordinary pre- treatment programs, and Ms. Gemmell asked the Committee to
Real Estate, Environmental & Planning Committee Action Summary
November 5, 2014
Page 2
consider expanding the program to offer new categories to attract more applicants.
Those new categories could honor environmental leaders and green businesses.
Member Pilecki questioned how the new program would be different from Sustainable
Contra Costa's program. Director of Engineering Jean -Marc Petit suggested the P2
Awards could eventually combine with Sustainable Contra Costa or another
organization to expand the scope.
General Manager Roger Bailey suggested that recommending individuals or
businesses, instead of soliciting applications, could result in overlooking some
options, so he suggested different marketing options to reach a broader audience.
Acting Chair McGill questioned why the focus was on pretreatment. Mr. Bailey asked
that staff review the program wording to determine if it is specific to pretreatment. Mr.
Bailey requested that this item be added as a future agenda item to discuss in further
detail.
Ms. Gemmel) stated that there are three applicants so far. Acting Chair McGill asked
if it would be possible to notify the applicants that the program is expanding and
postpone the 2014 awards. Senior Environmental Compliance Inspector Colleen
Henry confirmed that the current applicants are aware that the program is expanding.
Mr. Bailey agreed with postponing this year's awards.
Acting Chair McGill directed staff to return with a proposal on how to expand the P2
Awards.
COMMITTEE ACTION: Received the update. Directed staff to postpone the
awards until next year and look at options for expanding the Pollution
Prevention Awards Program.
*4. Receive update on status of comprehensive wastewater Treatment Plant Master Plan
(TPMP)
Mr. Petit stated that the District has been working on the Treatment Plant of the
Future over the past year. Now, staff is planning to incorporate the findings of the
Plant of the Future and past reports in a comprehensive wastewater Treatment Plant
Master Plan (TPMP) document. The next step is to select a consultant to prepare
that master plan. Staff has compiled all of the past studies and reports that have
been performed over the years, and will be asking the consultant to review and
update them. The TPMP will look at the typical topics and review drivers impacting
the wastewater treatment facility such as population growth, regulations, aging assets
(incorporating the finding from the asset management program), energy, and
sustainability. Both liquid stream and the solid stream will be evaluated. On the
solids stream, all feasible alternatives will be evaluated, including alternatives to
incineration, but keeping in mind the energy integration that the incinerator currently
has with the plant. Any areas of challenge or impacts to the wastewater treatment
facility will be addressed. The final deliverable of the comprehensive wastewater
Real Estate, Environmental & Planning Committee Action Summary
November 5, 2014
Page 3
Treatment Plant Master Plan will be a Capital Improvement Plan that would then be
adopted by the Board, and incorporated in the budgeting process.
Mr. Petit distributed a timeline (attached) displaying the project planning phase,
consultant selection, and comprehensive wastewater Treatment Plan Master Plan
development.
Mr. Petit noted that staff will work with consultants to review the prior research and
information. There will be consultants specializing in California regulations, but the
expertise on incineration will likely come from east coast firms, as most of the
incinerators are located in that region of the country. Member Pilecki noted that more
than one consultant team may be necessary.
Member Pilecki asked what the approximate consultant budget would be. Mr. Petit
suggested $1.5 to 2 million, stating that part would be asset management
assessment, and part of the scope would consist of future changes to regulations.
The scope will be identified in the budget.
Mr. Bailey reminded the Committee that this item is on this agenda because it is in
the planning phase. Once the plan is complete and has projects, it will no longer be
discussed at the Real Estate, Environmental & Planning Committee meetings.
COMMITTEE ACTION: Received the update.
*5.' Receive update on recycled water program
Provisional Associate Engineer Melody LaBella announced that the residential
Recycled Water fill station is now operating at the Household Hazardous Waste
Collection Facility. Ms. LaBella showed pictures of the fill station (attached) and
mentioned that Channel 2 News arrived earlier in the day to interview Ms. LaBella on
camera and take pictures of the treatment plant. Channel 2 will run the story early
next week.
Mr. Petit noted that the History of Recycled Water was presented at all of the recent
department meetings, and it was announced that the fill station is available to all
District staff.
Ms. LaBella distributed a table of items summarized from recent Contra Costa Water
District (CCWD) board agendas (attached), which shows water storage and transfer
arrangements with other agencies. The table lists what arrangements were made
with each agency and the price, if available. Ms. LaBella mentioned the possibility of
getting a consultant to assist with understanding water wheeling opportunities in the
Bay Area, since it is of interest to the Committee.
Real Estate, Environmental & Planning Committee Action Summary
November 5, 2014
Page 4
Acting Chair McGill mentioned that East Bay Municipal Utility District (EBMUD) has
its eye on western water as a reserve. Mr. Bailey stated that he has a meeting
scheduled with Alex Coate, the General Manager of EBMUD, and will confirm.
Ms. LaBella stated that staff will bring an item to the next Real Estate, Environmental
& Planning Committee meeting to consider entering into a Memorandum of
Understanding (MOU) for Moraga Country Club Scalping Plant. Ms. Gemmell stated
that they are modeling the MOU after Diablo Country Club. Ms. LaBella added that
the Moraga MOU acknowledges that they will be following the Diablo Country Club,
since Diablo's application was received first.
COMMITTEE ACTION: Received the update.
6. * Receive update on ongoing discussions with Contra Costa Water District General
Manager to determine areas where both agencies can collaborate regarding recycled
water
Mr. Bailey reviewed the letter from Jerry Brown, General Manager of Contra Costa
Water District (CCWD), noting that 0.5 million gallons per day of recycled water could
potentially be used for refineries. Mr. Brown requested cost information to get the
recycled water to a mutual location. Mr. Bailey stated that a team would be
assembled to reply to Mr. Brown's letter.
COMMITTEE ACTION: Received the update.
7. Announcements
a. Future scheduled meetings:
Tuesday, December 9, 2014 at 3:00 p.m.
2015 meetings to be determined
b. Ms. Gemmell announced that due to the recent earthquake in Napa, grant
money is available for disaster mitigation. Staff will submit a notice of intent for
the protection of the treatment plant.
8. Suggestions for future agenda items
None.
9. Adjournment — at 4:15 p.m.
Attachment
Standing item
ID
Task Name
Duration
0
COMPREHENSIVE WASTEWATER TREATMENT PLANT
670 days
MASTER PLAN
1
PROJECT PLANNING PHASE
190 days
12
CONSULTANT SELECTION
113 days
13
Issue RFQ
0 days
14
SOO Process (3 weeks)
15 days
15
Review SOQs and Select RFP Shortlist (4 -5 Consultants)
16 days
16
Issue RFP to Shortlist
0 days
17
RFP Process (3 weeks)
15 days
18
Review Proposals & Select Interview Shortlist (2 -3 Consultants)
10 days
19
Interviews & Consultant Selection
10 days
20
Review and Finalize Scope with Consultant (6 weeks)
30 days
21
Board Approval & NTP
17 days
22
COMPREHENSIVE WASTEWATER TREATMENT PLANT MASTER PLAN
367 days
(APPROX. 16 MONTHS)
2014
F M A M J J
CONSULT
Issue RFQ
to
P
ATER TREATMENT
Project: Comprehensive Wastewater Treatment Plant Master Plan Task Summary External Tasks Manual Summary Rollup -
Date: Wed 11/5/14 —_
Milestone ® Project Summary External Milestone .�,= Manual Summary
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Purchase of Transfer Water from Woodbridge Irrigation District:
a. Authorize execution of an agreement with Woodbridge Irrigation
District to purchase 2,000 acre -feet of transfer water in 2013, and
8/7/2013
b. Authorize execution of an agreement with the East Bay Municipal
a. Woodbridge Irrigation District
Utility District (EBMUD) to convey Woodbridge Irrigation District
b. EBMUD
transfer water to Contra Costa Water District (CCWD) through the
CCWD -EBMUD untreated intertie at pricing terms and conditions
consistent with the 2004 Settlement Agreement.
Authorize inclusion of an option for East Bay Municipal Utility District
to purchase 2,000 acre -feet of water from Contra Costa Water
9/4/2013
District between 2015 and 2025 in the agreement
EBMUD
between CCWD and EBMUD to convey Woodbridge Irrigation
District transfer water to CCWD through the CCWD -EBMUD intertie.
Authorize execution of a two -year pilot project
10/2/2013
operating agreement for the storage and transfer of 1,000 acre -feet
Alameda County Water District
$232/AF
of water from Contra Costa Water District to Alameda County Water
District. CCWD will store the water for up to 2 years.
Authorize execution of an amendment to the pilot project agreement
between Contra Costa Water District and Alameda County Water
1/15/2014
District (ACWD) for an additional 4,000 acre -feet, for a revised total
Alameda County Water District
of 5,000 acre -feet, of water storage and transfer from District
to ACWD.
Authorize execution of a one -year pilot project agreement for the
5/21/2014
storage and transfer of up to 4,000 acre -feet of water from Contra
Byron Bethany Irrigation District
$168/AF
Costa Water District to Byron Bethany Irrigation District.
Authorize execution of a pilot partnership project agreement for
storage and exchange of up to 5,000 acre -feet of State Water
11/5/2014
Project water for Central Valley Project water between Contra Costa
Alameda County Water District
Water District and Alameda County Water District and Zone 7 Water
A enc .