HomeMy WebLinkAboutREAL ESTATE, ENVIRONMENTAL & PLANNING ACTION SUMMARY 11-5-14central (0. ot 1) t) Sanitary District SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE ACTION SUMMARY Acting Chair McGill Member Pilecki (Alternate) Wednesday, November 5, 2014 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY TAD J. PILECKI PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org PRESENT: Acting Chair Mike McGill, Member Tad Pilecki (Alternate for Chair Nejedly), General Manager Roger Bailey, Director of Engineering Jean -Marc Petit, Director of Administration David Heath, Secretary of the District Elaine Boehme, Environmental Services Division Manager Danea Gemmell, Associate Engineer Nathan Hodges, Associate Engineer Dan Frost (left after item 4), Provisional Associate Engineer Melody LaBella, Senior Environmental Compliance Inspector Colleen Henry (left after item 3), Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Acting Chair McGill called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Discuss expansion of categories for Pollution Prevention (P2) Awards Environmental Services Division Manager Danea Gemmell stated that an advertisement was placed in the September newspaper to invite additional applicants; however, no new applications were received. The P2 Awards have historically been for extraordinary pre- treatment programs, and Ms. Gemmell asked the Committee to Real Estate, Environmental & Planning Committee Action Summary November 5, 2014 Page 2 consider expanding the program to offer new categories to attract more applicants. Those new categories could honor environmental leaders and green businesses. Member Pilecki questioned how the new program would be different from Sustainable Contra Costa's program. Director of Engineering Jean -Marc Petit suggested the P2 Awards could eventually combine with Sustainable Contra Costa or another organization to expand the scope. General Manager Roger Bailey suggested that recommending individuals or businesses, instead of soliciting applications, could result in overlooking some options, so he suggested different marketing options to reach a broader audience. Acting Chair McGill questioned why the focus was on pretreatment. Mr. Bailey asked that staff review the program wording to determine if it is specific to pretreatment. Mr. Bailey requested that this item be added as a future agenda item to discuss in further detail. Ms. Gemmel) stated that there are three applicants so far. Acting Chair McGill asked if it would be possible to notify the applicants that the program is expanding and postpone the 2014 awards. Senior Environmental Compliance Inspector Colleen Henry confirmed that the current applicants are aware that the program is expanding. Mr. Bailey agreed with postponing this year's awards. Acting Chair McGill directed staff to return with a proposal on how to expand the P2 Awards. COMMITTEE ACTION: Received the update. Directed staff to postpone the awards until next year and look at options for expanding the Pollution Prevention Awards Program. *4. Receive update on status of comprehensive wastewater Treatment Plant Master Plan (TPMP) Mr. Petit stated that the District has been working on the Treatment Plant of the Future over the past year. Now, staff is planning to incorporate the findings of the Plant of the Future and past reports in a comprehensive wastewater Treatment Plant Master Plan (TPMP) document. The next step is to select a consultant to prepare that master plan. Staff has compiled all of the past studies and reports that have been performed over the years, and will be asking the consultant to review and update them. The TPMP will look at the typical topics and review drivers impacting the wastewater treatment facility such as population growth, regulations, aging assets (incorporating the finding from the asset management program), energy, and sustainability. Both liquid stream and the solid stream will be evaluated. On the solids stream, all feasible alternatives will be evaluated, including alternatives to incineration, but keeping in mind the energy integration that the incinerator currently has with the plant. Any areas of challenge or impacts to the wastewater treatment facility will be addressed. The final deliverable of the comprehensive wastewater Real Estate, Environmental & Planning Committee Action Summary November 5, 2014 Page 3 Treatment Plant Master Plan will be a Capital Improvement Plan that would then be adopted by the Board, and incorporated in the budgeting process. Mr. Petit distributed a timeline (attached) displaying the project planning phase, consultant selection, and comprehensive wastewater Treatment Plan Master Plan development. Mr. Petit noted that staff will work with consultants to review the prior research and information. There will be consultants specializing in California regulations, but the expertise on incineration will likely come from east coast firms, as most of the incinerators are located in that region of the country. Member Pilecki noted that more than one consultant team may be necessary. Member Pilecki asked what the approximate consultant budget would be. Mr. Petit suggested $1.5 to 2 million, stating that part would be asset management assessment, and part of the scope would consist of future changes to regulations. The scope will be identified in the budget. Mr. Bailey reminded the Committee that this item is on this agenda because it is in the planning phase. Once the plan is complete and has projects, it will no longer be discussed at the Real Estate, Environmental & Planning Committee meetings. COMMITTEE ACTION: Received the update. *5.' Receive update on recycled water program Provisional Associate Engineer Melody LaBella announced that the residential Recycled Water fill station is now operating at the Household Hazardous Waste Collection Facility. Ms. LaBella showed pictures of the fill station (attached) and mentioned that Channel 2 News arrived earlier in the day to interview Ms. LaBella on camera and take pictures of the treatment plant. Channel 2 will run the story early next week. Mr. Petit noted that the History of Recycled Water was presented at all of the recent department meetings, and it was announced that the fill station is available to all District staff. Ms. LaBella distributed a table of items summarized from recent Contra Costa Water District (CCWD) board agendas (attached), which shows water storage and transfer arrangements with other agencies. The table lists what arrangements were made with each agency and the price, if available. Ms. LaBella mentioned the possibility of getting a consultant to assist with understanding water wheeling opportunities in the Bay Area, since it is of interest to the Committee. Real Estate, Environmental & Planning Committee Action Summary November 5, 2014 Page 4 Acting Chair McGill mentioned that East Bay Municipal Utility District (EBMUD) has its eye on western water as a reserve. Mr. Bailey stated that he has a meeting scheduled with Alex Coate, the General Manager of EBMUD, and will confirm. Ms. LaBella stated that staff will bring an item to the next Real Estate, Environmental & Planning Committee meeting to consider entering into a Memorandum of Understanding (MOU) for Moraga Country Club Scalping Plant. Ms. Gemmell stated that they are modeling the MOU after Diablo Country Club. Ms. LaBella added that the Moraga MOU acknowledges that they will be following the Diablo Country Club, since Diablo's application was received first. COMMITTEE ACTION: Received the update. 6. * Receive update on ongoing discussions with Contra Costa Water District General Manager to determine areas where both agencies can collaborate regarding recycled water Mr. Bailey reviewed the letter from Jerry Brown, General Manager of Contra Costa Water District (CCWD), noting that 0.5 million gallons per day of recycled water could potentially be used for refineries. Mr. Brown requested cost information to get the recycled water to a mutual location. Mr. Bailey stated that a team would be assembled to reply to Mr. Brown's letter. COMMITTEE ACTION: Received the update. 7. Announcements a. Future scheduled meetings: Tuesday, December 9, 2014 at 3:00 p.m. 2015 meetings to be determined b. Ms. Gemmell announced that due to the recent earthquake in Napa, grant money is available for disaster mitigation. Staff will submit a notice of intent for the protection of the treatment plant. 8. Suggestions for future agenda items None. 9. Adjournment — at 4:15 p.m. Attachment Standing item ID Task Name Duration 0 COMPREHENSIVE WASTEWATER TREATMENT PLANT 670 days MASTER PLAN 1 PROJECT PLANNING PHASE 190 days 12 CONSULTANT SELECTION 113 days 13 Issue RFQ 0 days 14 SOO Process (3 weeks) 15 days 15 Review SOQs and Select RFP Shortlist (4 -5 Consultants) 16 days 16 Issue RFP to Shortlist 0 days 17 RFP Process (3 weeks) 15 days 18 Review Proposals & Select Interview Shortlist (2 -3 Consultants) 10 days 19 Interviews & Consultant Selection 10 days 20 Review and Finalize Scope with Consultant (6 weeks) 30 days 21 Board Approval & NTP 17 days 22 COMPREHENSIVE WASTEWATER TREATMENT PLANT MASTER PLAN 367 days (APPROX. 16 MONTHS) 2014 F M A M J J CONSULT Issue RFQ to P ATER TREATMENT Project: Comprehensive Wastewater Treatment Plant Master Plan Task Summary External Tasks Manual Summary Rollup - Date: Wed 11/5/14 —_ Milestone ® Project Summary External Milestone .�,= Manual Summary Page 1 J 4 4 1� 9A Si Mir mm wl L4 A kit gdIIIIIA& .Aim A I s Purchase of Transfer Water from Woodbridge Irrigation District: a. Authorize execution of an agreement with Woodbridge Irrigation District to purchase 2,000 acre -feet of transfer water in 2013, and 8/7/2013 b. Authorize execution of an agreement with the East Bay Municipal a. Woodbridge Irrigation District Utility District (EBMUD) to convey Woodbridge Irrigation District b. EBMUD transfer water to Contra Costa Water District (CCWD) through the CCWD -EBMUD untreated intertie at pricing terms and conditions consistent with the 2004 Settlement Agreement. Authorize inclusion of an option for East Bay Municipal Utility District to purchase 2,000 acre -feet of water from Contra Costa Water 9/4/2013 District between 2015 and 2025 in the agreement EBMUD between CCWD and EBMUD to convey Woodbridge Irrigation District transfer water to CCWD through the CCWD -EBMUD intertie. Authorize execution of a two -year pilot project 10/2/2013 operating agreement for the storage and transfer of 1,000 acre -feet Alameda County Water District $232/AF of water from Contra Costa Water District to Alameda County Water District. CCWD will store the water for up to 2 years. Authorize execution of an amendment to the pilot project agreement between Contra Costa Water District and Alameda County Water 1/15/2014 District (ACWD) for an additional 4,000 acre -feet, for a revised total Alameda County Water District of 5,000 acre -feet, of water storage and transfer from District to ACWD. Authorize execution of a one -year pilot project agreement for the 5/21/2014 storage and transfer of up to 4,000 acre -feet of water from Contra Byron Bethany Irrigation District $168/AF Costa Water District to Byron Bethany Irrigation District. Authorize execution of a pilot partnership project agreement for storage and exchange of up to 5,000 acre -feet of State Water 11/5/2014 Project water for Central Valley Project water between Contra Costa Alameda County Water District Water District and Alameda County Water District and Zone 7 Water A enc .