The URL can be used to link to this page

Home My WebLink About00. BOARD AGENDA 11-20-14Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday November 20, 2014 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY TAD J. PILECKI PHONE: (925) 228 -9500 FAX- (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper November 20, 2014 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated November 20, 2014. Approval recommended by Finance Committee. b. Adopt Resolution 2014 -046 accepting two grants of easement from Fong Wan and Jane Wan (Parcels 2A and 213), property owners at 3969 S. Peardale Drive in Lafayette and authorizing the execution of a quitclaim deed to the same property owners related to the Lafayette Sewer Renovations, Phase 8, District Project 8404; and authorizing staff to record documents with the Contra Costa County Recorder. C. Adopt Resolution 2014 -047 accepting offers of dedication from Pulte Home Corporation, Job 6494, Parcel 2; C.J. La Montagne and Judith La Montagne (Orinda), Job 6473, Parcel 2; Oak Grove Group, LLC (Walnut Creek), Job 6475, Parcel 3; Shapell Industries, Inc. (San Ramon), Job 6541, Parcel 2; and Arbor View Estates, LLC (Lafayette), Job 6542, Parcel 2; and authorizing staff to record documents with the Contra Costa County Recorder. d. Approve amendments to the Memoranda of Understanding (MOUs) with the District's bargaining units to delegate to the General Manager the authority to approve any unpaid leave of absence exceeding 30 days. Approval recommended by Administration Committee. e. Approve amendments to the MOUs with the District's bargaining units to correspond with an amendment to the Health Flexible Spending Account (FSA) component of the District's Section 125 Cafeteria Plan to allow employees to elect the entire amount contributed by the District to the Plan as cash, effective January 1, 2015, to bring the FSA into compliance with the Affordable Care Act. Approval recommended by Administration Committee. Adopt proposed new Board Policy (BP) 015 - Asset Management, effective November 20, 2014. Approval recommended by Engineering & Operations Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER November 20, 2014 Board Agenda Page 3 5. HEARING a. Consider an appeal by Dr. H. Jay Kerr of staffs denial of his request for a waiver of the District's capacity fees of $2,158.20 for expansion of an existing commercial use at 2000 Bishop Drive, San Ramon. (5 minute staff presentation.) Staff Recommendation (Motion Required): Deny the request for waiver of capacity fees and affirm staff's decision that it is appropriate to assess a capacity fee for the additional commercial building. 6. REPORTS a. General Manager 1) Receive update and seek Board direction on proposal from Mike McCoy of Mesa Outdoors to place billboards on the Kiewit property. Reviewed by Real Estate, Environmental & Planning Committee. (5 minute staff presentation.) Staff Recommendation: Provide direction to staff. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Nejedly Member Pilecki Member Causey a) November 12, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) November 20, 2014 Board Agenda Page 4 Member McGill b) November 5, 2014 — Real Estate, Environmental & Planning Committee meeting — Member McGill (stipend) and Member Pilecki (Alternate) (stipend). (Action Summary in packet.) • November 6, 2014 — Contra Costa County Mayors Conference hosted by the City of Brentwood featuring presentation by Supervisor Mary Piepho on The Bay -Delta Plan and Related Water Issues (expenses). C) November 7, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) • November 13, 2014 — The Industrial Association of Contra Costa County (IACCC) November Forum — Annual Supervisors Luncheon (expenses). • November 18, 2014 — Planning meeting of Contra Costa Chapter of California Special Districts Association (stipend). • November 18 -20, 2014 — California Public Employers Labor Relations Association (CALPELRA) Conference in Monterey (expenses). President Williams Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8 SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ADJOURNMENT November 20, 2014 Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11/14/14 NOVEMBER 2 14 Monday Special Board Meeting — Cost of Service Study Contra Costa Country Club November 17 Workshop 801 Golf Club Road, Pleasant Hill 8:00 a.m. Board of Directors Monday Engineering & Operations Committee Meeting Second Floor Executive Conference November 24 Pilecki, Causey Room 12:30 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room November 24 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room November 26 McGill, Williams 8:00 a.m. DECEMBER 2014 Tuesday Administration Committee Meeting Third Floor Executive Conference Room December 2 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room December 4 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room December 8 Causey, Nejedly 3:00 p.m. Tuesday Engineering & Operations Committee Meeting Second Floor Executive Conference December 9 Pilecki, Causey Room 12:30 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room December 9 Meeting 3:00 p.m. Nejedly, McGill Thursday Special Board Meeting (Ethics Training) Board Room December 11 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room December 15 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room December 18 Board of Directors 2:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room November 26 McGill, Williams 8:00 a.m. JANUARY 2015 Thursday Special Board Meeting Board Room January 8 Board of Directors 2:00 p.m. January 21 -23 California Association of Sanitation Agencies Palm Springs, CA CASA Mid -Year Conference Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 26 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. Thursday Special Board Meeting Board Room January 29 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11/14/14