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Home My WebLink About04.a.2) and 04.a.3) City of Concord and Centennial Mortgage Expenditures4.1 :ii k4, a•3) ' Central Contra Costa Sanitary District November 12, 2014 TO: FINANCE COMMITTEE VIA: DAVID HEATH, DIRECTOR OF ADMINISTRATdOI`j ROGER S. BAILEY, GENERAL MANAGER FROM: THEA VASSALLO, FINANCE MANAGER SUBJECT: ADDITIONAL INFORMATION REQUESTED REGARDING EXPENDITURES TO CITY OF CONCORD AND CENTENNIAL MORTGAGE, INC. At the October 27, 2014 Finance Committee meeting, the Committee requested additional information on the following charges. Check #202143 dated 10/2/14 for $27,215.00 to City of Concord Per Senior Engineer Thomas Brightbill, the expenditure is a pass- through of annual sewer service charges for 62 parcels which are in the District, but whose sewer mains connect to City of Concord sewer mains. Since their flow is added to City of Concord's flow, the District reimburses the City of Concord. (The parcels are located between Treat Blvd and Minert Road on the Concord /Walnut Creek border.) Check #202284 dated 10/16/14 for $37,355.60 to Centennial Mortgage, Inc. This check was a re- issue, due to an incorrect vendor name on the original check. The payment was for a sewer service overcharge, caused by a consumption reporting error. Per Development Services Supervisor Kim Stahl, the billing error was for Fiscal Year 2013 -14 and was caught by the property owners, when they received their bill this year (Fiscal Year 2014 -15) and started comparing their past property tax bills. They were originally charged for 16,948 HCF (x $3.76 = $63,724.48), while their actual consumption was confirmed at 7,013 HCF (x $3.76 = $26,368.88). This was not part of the larger East Bay Municipal Utility District (EBMUD) reporting error that occurred last year. Per further staff review, it appeared to be an isolated one time reimbursement and no other billings were affected. The invoices for both payments are attached for your review TV:cg \t St i oncord City of Concord Finance Department E 1950 Parkside Drive, MS /09 0 Concord, CA 94519 -2578 (925) 671 -3435 CENTRAL CONTRA COSTA SANITARY DISTRICT S Attn: Accounting 5109 Imhoff Place MARTINEZ CA 94533 Annual Sewer Service Bill for 2014 -2015 INVOICE RETURN THIS PORTION WITH YOUR PAYMENT DUE DATE INVOICE DATE TOTAL DUE PAYMENT AMOUNT 10/12/14 09/12/14 27,215,00 INVOICE NO. CUSTOMER NO. PAGE 41278 794 1 L' o 15 2014 Admin, Services Inv # IN 41278 Date 09/12/14 Ref # QUANTITY CCODEJ DESCRIPTION PRICE AMOUNT 1.000 SC2 SEWER FEES 27215.00000 27,215.00 A finance Charge of 3% per month (annual rate of 36 %) will be charger/ on past glue accounts. Make checks parable to Q1, of Concord. KEEP THIS PORTION FOR YOUR RECORDS ORIGINAL COPY IN TOTAL DUE 27,215.00 CONTRACTUAL LEVIES ANNUAL SEWER SERVICE BILLINGS FISCAL YEAR 2014 -15 OWNER /PARCEL /ADDRESS WATER ACCT. Usage RATE AMOUNT CFNTRAI CONTRA COSTA SANITARY DISTRICT T-3740 + qga 41 lots @ $402 /lot= $16,482 T - 4073 6 lots @ $402 /lot= $2,412 T - 4098 9 lots @ $402 /lot= $3,618 T - 4660 5 lots @ $402 /lot= $2,010 145 -030 -021 500 Minert Road, Walnut Creek, CA 21800053 670 x $4.02 $2,693 Subtotal $27,215 2,0Z14`� Zap Z Central Contra Costa Sanitary District Payment Authorization Pay to: Centennial Mortgage Inc. Address: 218 W Washington Street City: South Bend State: IN Zip: 46601 Amount: $37,355.60 Date Desired: 10/16/14 Distribute Check to: Jolene Bertera Description: Reissue of check #202215. check. Void processed on original check. Incorrect vendor name on ACCOUNT NO. AMOUNT 001- 0000- 300.22.00 $37,355.60 TOTAL Initiated By: $37,355.60 Date: j ` (01 I q Signs ure (USE BLUE INK) Approved By(, / r i Signature (USE BLUE INK) Date: l 71 Approved By: Signature (USE BLUE INK) Date: C:\Users nmarshall \Desktop \Temporary Files \Temporary Files \Nicole\ARFormsTAs\Copy (2) of Check reissue.doc 4 /aL'�- ibq 10 F—' Check No. 202215 Date Invoice Humber Description Amount 10/06/14 PARCL.2602000164 REFUND OVRPYMT FY13/14 37,355,60 Uor n�D CE'NTE IAL MOARTAGE IN 99200 37,355.60 Date Fund I Check No. I Amount Central Contra Costa Sanitary District 110109/20141 3406 1 202215 1 $--37,355. 601 5019 Imhoff Place, Martinez, CA 94553 -4392 _ WELLS FARGO BANK, MARMEZ, CA 11.241225 1210(8( PAY THIRTY SEVEN THOUSAND THREE HUNDRED FIFTY FIVE AND 60 /100 DOLLARS **** * * * * *** *** * *** * *` ** ,�^�� PRESIDENT CENTENNIAL MOARTAGE INC CSC C>t�G.. To 218 W WASHINGTON STREET SECRETARY The SOUTH BEND IN 46601 Order Of DEPUTY COUNTY AUDITOR THIS CHECK VOID d MONTHS AFTER DATE OF ISSUE 0 3 1,06 20 2 2 1, Sun 1: 12 L000 2 48!.4 2 2 5 0 2 76 140 Central Contra Costa Sanitary District Payment Authorization Pay to: Centennial Mortgage Inc. Address: 218 W Washington Street City: South Bend State: IN =p-. 46601 Amount: $ 37,355.60 Date Desired: Distribute Check to: Jolene Bertera Description: Refund for payment of sewer service overcharged FY 2013/14. Consumption reporting error of 16,948 hcf $3.76 / hcf = $63,724.48. Corrected amount 7013 hcf at $3.76 / hcf = $26,368.88. Parcel 260-200-016-4 20 Irwin Way, Orinda ACCOUNT NO. AMOUNT 001-0000-300.22.00 (SSC) County Billing $37,355.60 TOTAL $37,355.60 Initiated Signature (USE BLUE INK)/� Date: 10/1/14 Approved Bv&: Signature (US BLUE INKY Date: Approved By: Signarure (USE BLUE INK) Date: 1� HAPayment Authorizations\Orinda Senior Village.doc N -� -2D 0 Jolene Bertera From: Pamela Dotson <PDotsonVgcentennia|fha(oans.com^ Sent: Wednesday, October O1,JOI4S:3IAM »o: ]m|ene8ertesx Subject: RE: Ohnda Senior Village Parcel #26O-ZOO-Ol6-4O0 Jolene, Thank you for your quick response regarding the discrepancy of the property tax bill for ()rindoSenior Village. The property taxes are escrowed at Centennial Mnr�a��o,.{ pay the �(\�ovn�e��ysix months. Please make the check payable to Centennial Modgo�e Inc. u12\8��.�Vasbiogton Street, South Bend, IN 4bdOl. 1 have provided proof ofpuyruenthy(�cn�coni � K�or1gogc Inc. for the 2O)3-2Q\4billing cycle. (}rindu Senior Village Inc, will receive an overage check from Centennial Mortgage Inc. once it is deposited back into their escrow account. Let me ko0vv if there will be any ixaoeo regarding this matter. Thank You again for your help in this matter. Pamela Dotson Loan Servicing Office (onuic):574'23]-0773 Office (direct): 574-401-8100 Corporate Office 2|8VV.Waghiugtom3L, Suite 9O0 South Bend, IN 46601 o*noE\//vxn"./xa n."au'^v`smm I|/nwmvwIII "*^uvxun%apm.n*v'*;moldv'm't,. tonw ton x^i/umo*uwmn'no�nxmu.x�xx�m,xo:aue,'mm it; * and or �*o`p`.iu�u //emovmawm~.nuo�owo.�vmrr*.m|m�*�u"pv�:apumxrwumm^mciouae�"wnuuav�onm,*---w�/6yhat i1n) dkdlluWIV C01MIlU o n/'*z, till uu^wmn .o this mmmmmr --till, =n/ From: Jolene 8eMenm Sent: Tuesday, September 30, 2014 5:53 PM To: Pamela Dotson Subject: RE: Orinda Senior Village Parcel #260-200-016-4 00 Dear Pam, Thank you for providing this inquiry inwriting, I have reviewed our records and have discovered an error was made in processing the sewer service charges for the 2O1J/13 tax year. The correct amount is$2fi368.88. | will be submitting a request for refund in the amount of$]7,35S.BD. � 4 records indicate the mailing address ^^' bOhnda Senior '^Village '2l8VV. Washington 5t, South Bend, IN 46601. Is this correct.? | will contact you when the check bready. | apologize for the error and have made corrections to avoid this happening in the future. Jo|eneBertera Engineering Assistant From: Pamela Dotson Sent: Tuesday, September 30, 2014 12:16 PM To: Jolene 8erter Subject: Orinda Senior Village Parcel #26D-Z8O'O1G'4OO Importance: High To Whom Ii May Concern: Last vvcck Centennial Mortgage, Inc. received the property tax bill for {Jriodu Senior Village, Inc, located at 20 Irwin Way, Oriudu'California, Upon reviewing the property tax bill, l noticed that the 20l4-2O]5 property tax bill was significantly lower than the ZOl3'20l4 property tax bill. Could your investigated why the CCCSD Sewer Cb8of$6],724.48onthe 20l]-2014 property tax bill iamuch higher compared tV the %Ol4'20l5 property tax bill 0f$Z9`62R.60. l have attached the 2013-2014 property tax bill and 2Ol4-20l5 property tax bill. Thank you for your assistance io this matter. Pamela Dotson Loan Servicing (Jffioe(main): 574-233-6773 Office (direct): 574-401-8100 Corporate Office 2l0W.Washington SL, Suite 90O South Bend, DN460Ol rovmosN//u'ln1,00c mw,/,un"`ic mad ,o~m . .^uannux,`"om"^."^^m*"oI.~,,cm.m,m/w*tpg= ue. which u"^.mo^iiti. anti x^ /cpo�vri,xcgc^ I'lle Information y^xmmam/.^vmc Use fit /x".mumao"n,:d v»* arc not, the i'xummowo on,.vi,:m.n*^oo"rc» *^inmox^ m.`di"lom /ng�.umonp'on,mm"t,d, "u"noumv III ^y m,ummx s ,I 111^ C11mil w`m/wIL1c111"oyuoiS*nu%',*lhimxa*um*muunu/