HomeMy WebLinkAbout04.c. Review of Policiesig&` Central Contra Costa Sanitary District
November 7, 2014
TO: ADMINISTRATION COMMITTEE
VIA: ROGER S. BAILEY, GENERAL MANAGER ;
FROM: DAVID HEATH, DIRECTOR OF ADMINISTRATION D �/
SUBJECT: REVIEW OF POLICIES
Administration Committee Board members have provided direction that Board policies
and procedures should be separated to allow the Board to focus on policies.
The District's various policies and procedures are listed on OTIS, the District's intranet.
They have been identified and sorted into three categories: Board Policies,
Administrative Procedures, and Departmental Instructions.
Board Policies are either stand -alone documents or are embedded in the following
documents adopted by the Board:
• Capital and Operations and Maintenance Budgets (adopted annually)
• District Code (updated by Board as needed)
• Memoranda of Understanding (adopted by Board in 2012)
• Purchasing Policies and Procedures Manual (adopted by Board in 2003
and updated by Board in 2009 and 2011)
Other documents not formally adopted by the Board that contain policies and
procedures are:
• Human Resources Procedures Manual (contains requirements set forth in
the MOUs and required by State and Federal laws)
• Safety Directives Manual (presented to the Board as an informational item
and contains requirements and policies as set forth by CalOSHA and
Federal OSHA).
Stand -alone Board Policies as listed below:
• BP 001 Computer Loan Program
• BP 002 Cultural Diversity
• BP 003 Hiring District Retirees
• BP 004 Integrated Pest Management (IPM)
• BP 005 Investment Policy
• BP 006 Records Retention Schedules
• BP 007 Teleconferencing Policy
• BP 008 Travel and Expense Reimbursement
• BP 009 Manager Cell Phone Reimbursement
• BP 010 CAD policy
• BP 011 Proposition 218 Protest Policy
• BP 013 Parliamentary Procedures
• BP 014 Committee Charters
• BP 015 Mobile Computing Devices
In addition the following policies are either currently in development or will be
considered for recommendation in the future:
• Sewer Service Charge / Connection Fee Reimbursements (Kent)
• District Email (Kent)
• Fiscal Reserves (Cost of Service Study)
• Security
• Local Vendor Preference
• Debt Management
• Safety — Injury & Illness Prevention Program (IIPP)
• Recycled Water
• Information Security
• Emergency Preparedness Response
Staff is seeking direction from the committee on the prioritization of policies to be
reviewed by the committee at future meetings.