HomeMy WebLinkAbout06.d.1)d) Action Summary-Administration Committee October 21, 2014/_F 'JAA
Central Contra Costa Sanitary .District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ADMINISTRATION COMMITTEE
ACTION SUMMARY
Chair McGill
Member Pilecki (Alternate)
Tuesday, October 21, 2014
8:00 a.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
DAVID R. WILLIAMS
President
MICHAEL R. MCGILL
President Pro Tem
PAUL H. CAUSEY
JAMES A. NEJEDLY
TADJ PILECKI
PHONE: (925) 228 -9500
FAX.- (925) 372 -0192
www.centralsan.org
PRESENT: Chair Mike McGill, Member Tad Pilecki (Alternate for Member Paul
Causey), Director of Administration David Heath, Director of Engineering Jean -Marc
Petit, Human Resources Manager Teji O'Malley, Safety & Risk Management
Administrator Shari Deutsch (left after Item 4), Human Resources Analyst Twila
Mullenix, Secretary of the District Elaine Boehme, Stacey Cue from IEDA (for Item 3),
and Assistant to the Secretary of the District Donna Anderson
1. Call Meeting to Order
Chair McGill called the meeting to order at 8:00 a.m.
2. Public Comments
None.
3.` Planning and Preparation for 2017 Labor Negotiations
a. Meet with Stacey Cue, representative from IEDA, to discuss preliminary
schedule of milestones and associated timeframes of issues in
preparation for 2017 labor negotiations, including plan to address the
issues
Administration Committee Action Summary
October 21, 2014
Page 2
Ms. Cue discussed the calendar included in the Committee packet and
presented the outline for upcoming labor negotiations.
Chair McGill and Member Pilecki suggested that several of the items on
the calendar be moved up to give more lead time for follow -up research
and analysis. Chair McGill also requested a Gantt chart of the anticipated
timeline to see where the various calendar components overlap, noting
that 2016 will be a critical year for laying the groundwork and preparing for
negotiations.
COMMITTEE ACTION: Held discussion to plan for labor negotiations
and requested a Gantt chart.
4. Risk Management
a. Review Loss Control Report and discuss outstanding claims
Safety & Risk Management Administrator Shari Deutsch reviewed the
Loss Control Report included with the agenda packet.
COMMITTEE ACTION: Reviewed the report and discussed
outstanding claims.
b. Discuss new claims, if any
No new claims to discuss.
C. Receive Self- Insured Legal Expenses Report
COMMITTEE ACTION: Reviewed the report.
5. Review draft Position Paper requesting approval of Board Member conference
attendance for 2015
COMMITTEE ACTION: Reviewed and recommended Board approval.
6. Review draft Position Paper considering a one -year extension of the existing
contract with Hanson Bridgett and principal counsel, W. Daniel Clinton, for labor
and employment related legal services, through December 31, 2015
Human Resources Manager Teji O'Malley referred to the draft Position Paper in
the Committee packet regarding renewal of the Hanson Bridgett contract, noting
Administration Committee Action Summary
October 21, 2014
Page 3
that the District has been very satisfied with the legal services provided by
Mr. Clinton.
COMMITTEE ACTION: Reviewed and recommended Board approval.
7. Receive update on contract with Meyers Nave for legal services
Ms. O'Malley stated that the contract with Meyers Nave for legal services expires
on January 31, 2015. District Counsel Kent Alm is currently undergoing a
performance appraisal, which should be completed by the end of November.
Chair McGill recommended that the indemnification clause in any future contract
with Meyers Nave should mirror the indemnification clause included in the
District's consultant contracts.
COMMITTEE ACTION: Received the update.
8. + Receive update on ongoing Contra Costa County Employees' Retirement
Association (CCCERA) audit
Ms. O'Malley stated that the CCCERA Compliance Officer was in the District
from October 8- October 10, 2014 conducting the audit. Some follow -up work is
necessary, after which a preliminary report is expected within the next four
weeks.
COMMITTEE ACTION: Received update.
9. Announcements
a. Future scheduled meetings:
Friday, November 7, 2014 at 8:00 a.m. (Special meeting)
Wednesday, November 26, 2014 at 8:00 a.m.
COMMITTEE ACTION: Received the announcements.
b. Ms. O'Malley announced that the issue raised by Member Pilecki at the
September 18, 2014 Board meeting regarding a possible discrepancy with
a statement made in the memorandum included as backup for Action
Summary Item 7. concerning the CCCERA audit has been resolved, and
no inconsistency was found.
Administration Committee Action Summary
October 21, 2014
Page 4
10. Suggestions for future agenda items
None.
11. Adjournment — at 9:25 a.m.
Monthly Standing Item