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Home My WebLink About05. CalWARN Calculation for Napa Earthquake Assistance5 Central Contra Costa Sanitary District October 27, 2014 TO: FINANCE COMMITTEE VIA: DAVID HEATH, DIRECTOR OF ADMINISTRATION A W- ROGER S. BAILEY, GENERAL MANAGER , f-v FROM: THEA VASSALLO, FINANCE MANAGER (5 - SUBJECT: CALIFORNIA WATER /WASTEWATER AGENCY RESPONSE NETWORK (CALWARN) CALCULATION FOR SERVICES PROVIDED TO NAPA SANITATION DISTRICT IN AUGUST 2014 On August 26, 2014, the District received a request from Napa Sanitation District to provide assistance with determining the extent of damage to their collection system after the August 24 earthquake. The District dispatched a Closed Circuit TV truck and crew to Napa the next day. On December 20, 2007, the Board adopted a resolution (ATTACHMENT A) approving the 2007 Omnibus Mutual Assistance Agreement with the California Water/Wastewater Agency Response Network (CALWARN). The agreement allows the District to support requests from other member agencies and apply to the Federal Emergency Management Agency (FEMA) for reimbursement of cost incurred providing assistance during an emergency. The charges are as follows: Without Overhead Total = $6,210.62 With Overhead (194 %) Total = $12,938.31 Attached is a spreadsheet detailing the charges with overhead and without overhead (ATTACHMENT B). Staff is requesting direction from the Committee whether to include overhead in the charges. TV:cg N:\ADMINSUP\ADMIN \DIST- SEC\ COMMITTEES\ Finance \2014\Attachments \10 -27 -14 CALWARN Napa San Earthquake Charges.docx ATTACHMENT A RESOLUTION NO. 2007 - 202 A RESOLUTION APPROVING 2007 OMNIBUS MUTUAL ASSISTANCE AGREEMENT WITH THE CALIFORNIA WATER/WASTEWATER AGENCY RESPONSE NETWORK (CALWARN) WHEREAS, the California Water/Wastewater Agency Response Network (CaIWARN) 2007 Omnibus Mutual Assistance Agreement sets forth the mutual covenants and agreements for water and wastewater agencies to provide mutual assistance to one another in times of emergency; and WHEREAS, the District has determined that it would be in its best interest to enter into an agreement that implements the plan and sets forth procedures and the responsibilities of the agency whenever emergency personnel, equipment and facility assistance are provided from one agency to another. BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District ( "District ") as follows: THAT the District hereby approves the California Water/Wastewater Agency Response Network (CaIWARN) 2007 Omnibus Mutual Assistance Agreement; and THAT the General Manager is hereby authorized to execute said Agreement for and on behalf of the Central Contra Costa Sanitary District; and THAT the General Manager is hereby authorized to designate approving officials as defined in said Agreement, a record of which will be kept on file in the office of the Secretary of the District. PASSED AND ADOPTED this 20th day of December, 2007, by the Board of Directors of the District by the following vote: AYES: Members: Hockett, Lucey, McGill, Menesini, Nejedly NOES: Members: None ABSENT: Members: None es A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State nalif� Approved as to form: Kenton L. Alm Counsel for the District Contra Costa County members in CaIWARN include: • Contra Costa Water District • Crockett- Valona Sanitary District • Delta Diablo Sanitary District • Diablo Water District • Dublin San Ramon Services District • EBMUD • Ironhouse Sanitary District • City of Martinez • Mt. View Sanitary District • City of Pittsburg • Rodeo Sanitary District • West County Wastewater Agency The following nearby agencies outside the County are also CaIWARN members. • Alameda County Water District • Central Marin Sanitation Agency Fairfield- Suisun Sewer District • Livermore Municipal Water City of Pleasanton • Sanitation District #1 of Mann County • Sausalito -Marin City Sanitation District • Stege Sanitary District Central Contra Costa Sanitary District January 9, 2008 TO: DIRECTOR OF COLLECTION SYSTEMS OPERATION(at present, Bill Brennan) DIRECTOR OF PLANT OPERATIONS DEPARTMENT(at present, Doug Craig) DIRECTOR OF ENGINEERING(at present, Ann Farrell) DIRECTOR OF ADMINISTRATION(at present, Randy Musgraves) FROM: GENERAL MANAGER (at present, James M. Kelly) 40 (r t X SUBJECT: CalWARN Designations At the December 20, 2008, Board Meeting, the Board approved Resolution No. 2007- 202, authorizing me to execute the 2007 Omnibus Mutual Assistance Agreement with the Califomia Water/Wastewater Agency Response Network (CaIWARN). Having this agreement in place will allow us to support requests from other member agencies and to apply to the Federal Emergency Management Agency (FEMA) for reimbursement of cost incurred providing assistance during an emergency. The agreement requires that I appoint Approving Officials. Your role as an Approving Official is to determine if the District could provide requested resources to another agency during an emergency while still insuring the District can reliably accomplish its mission. In this capacity you will also be authorized to make requests for assistance from other member agencies. This memo appoints you as an Approving Official authorized to commit or request assistance to and from other participating agencies in times of emergency. I will serve as the primary Approving Official and the Acting General Manager will serve as the Approving Official during my absence. In the event that an Acting General Manager has not been appointed during my absence, the current Standing Delegation of Authority will be utilized (see attachment). This agreement sets forth procedures and the responsibilities of an agency whenever emergency personnel, equipment and facility assistance are provided from one agency to the other (see attachment). It would also ensure that no water or wastewater agency would be in a position of unreasonably using its own resources, facilities, or services providing such mutual assistance. A list of all of the participating agencies to this agreement will be published annually on the CaIWARN website, www.calwam.org. If you have any questions about your role, please contact Safety and Risk Management Administrator Shari Deutsch at ext. 320. Thanks. JMK:sIc Attachments cc: Elaine Boehme Shari Deutsch CSOMAGenwal Managers DkecWfyWemoe%2007 -12-31 CaIWARN Designati mAoc Central Contra Costa Sanitary District Job Cost Estimate -Napa Mutual Aid Position Regular Hours C Step Regular Rate Equipment Total Subtotal 8/27/2014 Maintenance Crew Leader 8.00 $ 41.9371 $ 335.50 8/27/2014 Construction Equipment Operator 8.00 $ 39.0627 $ 312.50 8/28/2014 Maintenance Crew Leader 8.00 $ 41.9371 $ 335.50 8/28/2014 Construction Equipment Operator 8.00 $ 39.0627 $ 312.50 8/29/2014 Maintenance Crew Leader 4.00 $ 41.9371 $ 167.75 8/29/2014 Construction Equipment Operator 4.00 $ 39.0627 $ 156.25 0.00 $ 63.0194 $ $ $ 1,620.00 Vehicle Hours Used Hourly Rate Equipment Total 8/27/2014 Truck 236 - CCTV 15.0 $ 45.1700 $ 677.55 Truck 208 - Pickup 15.0 $ 33.4600 $ 501.90 8/28/2014 Truck 236 - CCTV 15.5 $ 45.1700 $ 700.14 Truck 208 - Pickup 15.5 $ 33.4600 $ 518.63 8/29/2014 Truck 236 - CCTV 4.0 $ 45.1700 $ 180.68 Truck 208 - Pickup 4.0 $ 33.4600 $ 133.84 167.75 0.00 $ 63.0194 $ $ 2,712.74 Labor Expense Equipment Expense Travel Expense* Total Expense * Travel labor and equipment included above. Without ATTACHMENT B With 194% $ 3,467.88 x 2.94 $ 10,195.57 $ 2,712.74 - $ 2,712.74 A, :an nn _ c qn nn a o,« ,J.o4 11 �4, »o.a& Overtime Overtime Hours Override Rate Subtotal Total Labor 7.00 $ 64.4201 $ 450.94 $ 786.44 7.00 $ 63.0194 $ 441.14 $ 753.64 7.50 $ 64.4201 $ 483.15 $ 818.65 7.50 $ 63.0194 $ 472.65 $ 785.15 0.00 $ 64.4201 $ - $ 167.75 0.00 $ 63.0194 $ - $ 156.25 $ 1,847.88 $ 3,467.88 Travel Costs 8/27 - 8/29/14 Time /Amount Rate Travel Total Mtnc Crew Ldr 4.50 $ 41.9371 $ 188.72 Const Equip Op 4.50 $ 39.0627 $ 175.78 Truck 236 4.50 $ 45.17 $ 203.27 Truck 208 4.50 $ 33.46 $ 150.57 Bridge Tolls 6.00 $ 5.00 $ 30.00 $ 748.34 With 194% $ 3,467.88 x 2.94 $ 10,195.57 $ 2,712.74 - $ 2,712.74 A, :an nn _ c qn nn a o,« ,J.o4 11 �4, »o.a&