HomeMy WebLinkAbout05. Proposed Board Member Conference Attendance for 2015� S
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER A _
Board Meeting Date: November 6, 2014
Subject. APPROVE PROPOSED BOARD MEMBER CONFERENCE
ATTENDANCE FOR 2015
Submitted By:
Elaine R. Boehme
Secretary of the District
Initiating Dept. /Div.:
FW4 0 0'
Administration /Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Heath - Director of Administration
Roger S. Bailey
General Manager
ISSUE: In accordance with the District's Travel Policy BP 008, the Board must approve
Board Members' proposed attendance at conferences in advance for each year.
RECOMMENDATION: Approve proposed conference attendance for Board Members
for calendar year 2015 as shown on Attachment A.
FINANCIAL IMPACTS: The amount of $43.000 for Board Member conference
attendance was included in the 2014 -15 fiscal year's budget, plus a $21,000
contingency.
ALTERNATIVES /CONSIDERATIONS: The Board may deny the approval of the
conference attendance or provide other direction to staff.
BACKGROUND: At its meeting on November 20, 2008, the Board voted to amend the
District's Travel Policy to state that Board Member conference attendance will be
approved by the Board on a yearly basis in advance to ensure transparency.
In the past, proposed conference attendance has been approved by the Board early in
the calendar year for the following fiscal year, to coincide with budget preparation.
However, this has proved problematic, as most organizations do not know that far in
advance when or where their conferences will be held. Conferences are often
advertised on the various websites in October or November of the previous year for the
coming year. Therefore, the process has been changed to coincide with the practice of
the agencies that are hosting the conferences, and Board Members are now asked to
indicate their tentative conference attendance for the next calendar year.
In the event that a Board Member wishes to attend a conference other than as shown
on Attachment A, separate Board approval will be required. The conference
attendance being approved today is only for planning purposes and does not represent
a commitment that a Board Member will attend.
Page 1 of 2
POSITION PAPER
Board Meeting Date: November 6, 2014
subject APPROVE PROPOSED BOARD MEMBER CONFERENCE ATTENDANCE
FOR 2015
COMMITTEE RECOMMENDATION: The Administration Committee reviewed this at its
October 21, 2014 meeting and recommended approval.
RECOMMENDED BOARD ACTION: Approve proposed conference attendance for
Board Members for calendar year 2015 as shown on Attachment A (for purposes of this
action, attendance listed as "Maybe" will be considered approved by the Board).
Attached Suaoortinq Document.
1. Attachment A — 2015 Board Member Conference Attendance
N.IADMINSUPIADMINIDIST- SECIBOARDICONFERENCES120151PP -Board Member Conferences 2015.doc
Page 2 of 2
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