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Home My WebLink AboutBOARD ACTION SUMMARY 10-02-14Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday October 2, 2014 2:00 p.m. 1. ROLL CALL BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tent PAUL H CAUSEY JAMES A. NEJEDLY TAD J PILECKI PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.eentralsan.org PRESENT: Members: Causey, Pilecki, Nejedly, McGill, Williams ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. • Devin Stanovich, Utility Worker, Plant Operations Division. BOARD ACTION: Welcomed new employee. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Receive Achievement of Excellence in Procurement (AEP) Award for 2014 from the National Procurement Institute, Inc. BOARD ACTION: Received the award from Purchasing and Materials Manager Stephanie King. b. Receive Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for the District's Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended June 30, 2013. October 2, 2014 Board Action Summary Page 2 BOARD ACTION: Received the award from Director of Administration David Heath and requested a list of all the awards the District has won over the past 25 years. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: September 4, 2014 and September 18, 2014. b. Approve expenditures dated October 2, 2014. Approval recommended by Finance Committee. C. Receive August Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve revised Fiscal Year (FY) 2014 -15 Capital Improvement Budget (CIB) funding authorization table (Table 1) with actual rather than estimated carryover of unspent funds previously allocated to ongoing projects and revised total FY 2014 -15 authorizations for each program, needed for FY 2014 -15 based on end of FY 2013 -14 financial data. Approval recommended by Engineering & Operations Committee. e. Adopt Resolution 2014 -038 accepting an offers of dedication from Ryder Tassajara, LLC, (Job 6532) and KT Builders, a California corporation (Job 6555), both located within the Town of Danville, and from John S. Herrington and Lois H. Herrington (Job 6488) located within the City of Walnut Creek; and authorizing staff to record documents with the Contra Costa County Recorder. Adopt Resolution 2014 -039 authorizing the execution of three quitclaim deeds for abandoned easements (District Job 6418) related to the construction of Lowes Shopping Center, 1935 Arnold Industrial Way in Concord (APN 159- 090 -045 and APN 159 - 090 -048); and authorizing staff to record documents with the Contra Costa County Recorder. g. Authorize the General Manager to amend the existing $95,000 professional engineering services agreement with Collison Engineering, increasing the cost ceiling from $95,000 to an amount not to exceed $225,000, for Phase 1 of the Zeolite - Anammox Pilot Plant Study to include the Surface Area Method as part of the Study, District Project 7315. Approval recommended by Engineering & Operations Committee. h. Authorize the General Manager to execute an extension of up to three months beyond October 31, 2014 for the current Permit Contract with Acme Fill Corporation regarding the acceptance of treated landfill leachate from the Acme Landfill located in Martinez. October 2, 2014 Board Action Summary Page 3 BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. PUBLIC HEARING a. Conduct public hearing to adopt uncodified Ordinance No. 283 establishing the "CCCSD Standard Specifications for Design and Construction, 2014 Edition" as the District's standard specifications in accordance with District Code Section 9.08.010. BOARD ACTION: Adopted uncodified Ordinance No. 283 establishing the "CCCSD Standard Specifications for Design and Construction, 2014 Edition," as the District's standard specifications in accordance with District Code Section 9.08.010. 7. REPORTS a. General Manager 1) Report summarizing the District's Collection System project costs from 2003 to present as compared to industry standards. Reviewed by Engineering & Operations Committee. BOARD ACTION: Received the report. 2) Report on recently- created Succession Planning Committee. Reviewed by Administration Committee. BOARD ACTION: Received the report. 3) Review whether to waive performance evaluation of General Manager in October 2014 as mandated by Resolution No. 2008 -111. BOARD ACTION: Waived performance evaluation of General Manager in October 2014 and referred a review of the performance appraisal process for the General Manager, Secretary of the District, and Counsel for the District to the Administration Committee. 4) General Manager Announcements None. October 2, 2014 Board Action Summary Page 4 b. Counsel for the District 1) Announce Carone & Company claim. 2) Announce closed session (pursuant to Government Code Section 54957.7) District Counsel Kent Alm noted that Closed Session Item 10.a. (Tannaz Heaney) did not need to be held. BOARD ACTION: Received the announcements. C. Secretary of the District Secretary of the District Elaine Boehme announced the October 3, 2014 Administration Committee meeting at 8:00 a.m., the October 6, 2014 Finance Committee meeting at 3:00 p.m., and the October 7, 2014 Real Estate, Environmental & Planning Committee meeting at 3:00 p.m. BOARD ACTION: Received the announcement. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) September 22, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). b) Member Causey discussed his attendance at the September 27 - October 1, 2014 Water Environment Federation Technical Exhibition and Conference (WEFTEC). He suggested that the District look into participating in the WaterWorks campaign via the Water Environment Research Foundation (WERF) as well as a video competition, Interactive Knowledge Exchange (IKE). c) Member Causey also announced that he would be out of the country for the following two weeks after the Board Meeting. October 2, 2014 Board Action Summary Page 5 Member McGill • September 29- October 2, 2014 — California Special Districts Association (CSDA) Annual Conference in Palm Springs (expenses). Member Pilecki b) September 22, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). President Williams • September 27- October 1, 2014 — WEFTEC in New Orleans (expenses). BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. Member Pilecki announced that he would be attending the Sustainable Contra Costa Awards at the Concord Hilton on October 15, 2014, and he would be making a presentation to the City of Martinez on November 5, 2014. BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. None. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. �.ollIeZe7260191130►[ N to] :9111111111t1J:]:11WI[e721►1 by—All I121 OviII None. October 2, 2014 Board Action Summary Page 6 10. CLOSED SESSION a. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Tannaz Heaney v. City of Walnut Creek, et al., Contra Costa County Superior Court Case No. C13- 00538. b. Conference with Legal Counsel - Anticipated Litigation — initiation of litigation pursuant to Government Code Section 54956.9(c): • One Potential Case: Capacity fees for 2500 Annalisa Drive, Concord, California. C. Personnel matters pursuant to Government Code Section 54957 - Performance Evaluations for the Executive Management Team: General Manager, District Counsel, and Secretary of the District. BOARD ACTION: Held closed session, with the exceptions of Item 10.a. and the performance evaluation for the General Manager. 11. REPORT OUT OF CLOSED SESSION District Counsel Kent Alm reported that the Board provided him with direction. 12. TOUR OF DISTRICT'S ZEOLITE - ANAMMOX PILOT PLANT STUDY (30 minutes) BOARD ACTION: Members McGill and Pilecki participated in a tour of the Zeolite - Anammox Pilot Plant Study following adjournment of the Board Meeting. 13. ADJOURNMENT — at 4:37 p.m.