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HomeMy WebLinkAboutBOARD MINUTES 09-18-14 (Special)MINUTES OF THE SPECIAL MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 18, 2014 The Board of Directors of the Central Contra Costa Sanitary District convened in a special meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, September 18, 2014. President Pro Tern McGill called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Causey, Nejedly, Pilecki, McGill ABSENT: Members: Williams a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. b. INTRODUCTIONS None. The Board welcomed Terrina Manor, Human Resources Analyst in the Administration Department effective September 3, 2014, and Matthew Keller, Utility Worker in the Plant Maintenance Division effective September 10, 2014. 2. PUBLIC COMMENTS 3. POLLUTION PREVENTION a. ADOPT RESOLUTION 2014 -033 ENCOURAGING AND PROMOTING POLLUTION PREVENTION AND DECLARING SEPTEMBER 15 -21, 2014 AS POLLUTION PREVENTION WEEK Provisional Associate Engineer Melody LaBella stated that Pollution Prevention (P2) Week, which is typically the third week in September, was instituted in California in 1993 and is now a nationally- recognized event for P2 awareness. Each year, the District has honored local businesses with P2 awards, but this year staff decided to conduct additional outreach in the belief that there are more customers potentially eligible for P2 awards. An advertisement seeking applications for a Pollution Prevention Award from the District has been placed in a local newspaper. The Book 63 — Page 189 CENTRAL CONTRA COSTA SANITARYDISTRICT Board Minutes of September 18, 2014 application deadline is October 6, 2014 and it is expected that the twenty- second annual P2 awardees will be honored at a Board meeting in November. Ms. LaBella also highlighted the District's partnerships with the Household Hazardous Waste Collection Facility (HHWCF), Contra Costa Green Business Program, Contra Costa Clean Water Program, and Pharmaceutical Disposal Program. She noted that the District's education and outreach programs reach over 6,000 students each year. She also described the regional "Wipes Clog Pipes" campaign launched by The Bay Area Pollution Prevention Group (BAPPG) and noted that online Facebook ads have proven to be an effective means of outreach. It was moved by Member Causey and seconded by Member Pilecki to adopt Resolution 2014 -033 declaring September 15 -21, 2014 as Pollution Prevention Week. Motion passed by unanimous vote of the Board Members present. 4. CONSENT CALENDAR a. Approve minutes of August 14, 2014 Board meeting. b. Receive July 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. [Continued from September 4, 2014.] C. Approve expenditures dated September 4, 2014. Approval recommended by Finance Committee. [Continued from September 4, 2014.] d. Approve expenditures dated September 18, 2014. Approval recommended by Finance Committee. e. Set November 6, 2014 at 2:00 p.m. as the date and time for a public hearing to receive comments on declaring a portion of the parcel (APN 126- 440 -003) contiguous with 1975 Diamond Boulevard in Concord as currently un- needed, and authorizing the General Manager or his designee to execute a lease agreement with Willows Center Concord, LLC for a term not to exceed ten years. Adopt Resolutions 2014 -034 through 2014 -037 accepting four individual offers of dedication for easements from the following property owners: Taylor Morrison of California, LLC (Lafayette); Stein Way Development Group, LLC (Orinda); Cambridge Place RE Investors LLC (Walnut Creek); and Georgia P. Greiner, Executor of the Estate of William L. Greiner (Lafayette); and authorizing staff to record documents with the Contra Costa County Recorder. g. Adopt updated salary schedule for all District job classifications effective September 18, 2014 to meet disclosure requirements of a "publicly available pay schedule" under the Pension Reform Act of 2013 (PEPRA). Book 63 — Page 190 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 18, 2014 h. Authorize medical leave of absence without pay for Thomas Phillips, Assistant Land Surveyor, through October 2, 2014. It was moved by Member Pilecki and seconded by Member Nejedly to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present. With regard to Item h., Member Causey questioned the 30 -day limit on the General Manager's authority to approve medical leaves of absence. Human Resources Manager Teji O'Malley said that was the current policy of the District, but the Board could expand the authority if so desired. It was the consensus of the Board Members present that the Administration Committee should review the District's existing policy concerning medical leaves of absence with a view toward extending the General Manager's authority to approve such leaves beyond 30 days. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. REPORTS a. GENERAL MANAGER 1) General Manager Announcements The following announcement was distributed at the meeting: a) Update on Treatment Plant Electrical Switchgear Inspection and Maintenance b) General Manager Roger Bailey announced that he will be away from the District from September 19 -24, 2014. b. COUNSEL FOR THE DISTRICT No report. C. SECRETARY OF THE DISTRICT 1) Review draft Board Calendar for 2015 Secretary of the District Elaine Boehme referred to the draft Board Calendar for 2015 that was included in the agenda packet. It was the consensus of the Board Members present to approve the 2015 Board Calendar as drafted. Book 63 — Page 191 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 18, 2014 2) Upcoming Committee meetings Ms. Boehme announced the September 22, 2014 Engineering & Operations Committee meeting at 1 :00 p.m. and the Finance Committee meeting at 3:00 p.m. d. BOARD MEMBERS 1) _Board Member reports on recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses Member Cause Member Causey and Member Nejedly reported on the September 8, 2014 Finance Committee meeting and summarized the Action Summary. The Board received the report without comment. Member Nejedly Member Nejedly and President Pro Tern McGill reported on the September 9, 2014 Real Estate, Environmental & Planning Committee meeting and summarized the Action Summary. With regard to Item 4. of the Action Summary, Member Nejedly reiterated that, according to Melody LaBella, use of the District's recycled water for irrigation purposes at Contra Costa Country Club was not a factor in the Country Club's decision to renovate its golf course. The renovation was undertaken for other reasons, and the Country Club continues to use recycled water during construction and will continue to use it once the renovation is completed. The Board received the report without comment. President Pro Tern McGill President Pro Tern McGill reported on the September 5, 2014 Energy and Water Nexus Summit 3 hosted by the Bay Planning Commission. President Pro Tern McGill also reported on the September 11, 2014 Administration Committee meeting and summarized the Action Summary. President Williams was not present at the Board meeting to report out, but he served on the Committee for that meeting. Member Pilecki sought clarification regarding Action Summary Item 4, stating his understanding that while there is no commitment on the part of the District to promote employees, one of the most important commitments management and the Board have to the employees is providing opportunities to enable Book 63 — Page 192 None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 18, 2014 them to compete for open positions. President Pro Tern McGill said Member Pilecki's understanding was consistent with his and President Williams' views on the issue. With respect to Action Summary Item 7., Member Pilecki said it was his understanding the during a past labor negotiation with the Management Support/Confidential Group (MS /CG), MS /CG forewent a pay increase in return for the District picking up everything it could within the law with respect to retirement contributions, leaving only the cost of living adjustment (COLA) portion for the employees to pick up. He said the memorandum included as backup for that agenda item was inconsistent with that agreement and he requested that staff review the matter. General Manager Roger Bailey said staff would investigate and, to the extent a discrepancy is found, it will be routed through the Administration Committee for review. President Pro Tem McGill also reported on the September 11, 2014 Contra Costa County Mayors Conference hosted by the Town of Moraga, and the September 17, 2014 Industrial Association of Contra Costa County September Forum featuring Bruce Magnani, Vice President and Partner from The Houston Group. 2) Announcements Member McGill provided a written report covering his announcements and other meetings. He also complimented the District's administrative support staff for its outstanding work. 3) Board Member requests for advance authorization to receive a stWend for meeting attendance not specifically addressed in the current Board Compensation Resolution None. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey suggested that a Board policy be developed governing refunds of sewer service charges. It was the consensus of the Board Members present that development of such a policy was desirable, and a draft should be reviewed by the Administration Committee before being presented to the full Board for consideration. Member. Causey also suggested that staff present a comprehensive energy utilization report to the Board that addresses energy needs of the Treatment Plant, Pumping Stations Book 63 — Page 193 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of September 18, 2014 and Collection System Operations. Such a report would provide Board Members with (1) a better perspective as to how energy self- sufficient the District is currently, and (2) potential areas on which to focus toward achieving sustainable practices consistent with the District's newly adopted Strategic Plan. It was the consensus of the Board Members present that such a report may be helpful in the long -term, but it should not take priority over ongoing projects on which staff is currently occupied. 9. ADJOURNMENT There being no further business to come before the Board, President Pro Tern McGill adjourned the meeting at 2:30 p.m. Michael R. McGill, P. E. President Pro Tern of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. 3oehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Book 63 — Page 194