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HomeMy WebLinkAbout07.a.1) Comparison of Collection System project costs since 2003 to industry standardsT it - 1) Central Contra Costa Sanitary District October 2, 2014 TO: HONORABLE BOARD OF DIRECTORS VIA: ROGER S. BAILEY, GENERAL MANAGER FROM: JEAN -MARC PETIT, DIRECTOR OF ENGINEERING ' SUBJECT: REPORT SUMMARIZING THE DISTRICT'S COLLECTION SYSTEM PROJECT COST AS COMPARED TO INDUSTRY STANDARDS Attached is a spreadsheet presented to the Engineering &Operations Committee on August 25, 2014 showing construction projects for the District's Collection System from 2003 to present. It compares design costs, construction management costs, and total project delivery costs with industry standards for the indicated time period. The Committee expressed a desire to have this material presented to the full Board. Attached Supporting Document: 1. Spreadsheet C:\ Users \dandersonWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \Memo -GM Performance Review (2) (2).docx ATTACHMENT 1 Project Name DP # Award Year Pipe Renovated (LF) Design Cost (Pre Bid Expenditures) Construction Management Cost Total Project Delivery (includes Full Time Inspection) Total Construction Cost (TCC) ( Incudes Bid, Const. Contingency and Permits) Total Project Cost ( Not including RoW) Engineering 8 Public Relations Survey Drafting Total Right of Way Acquisition 1 2 3 4 5 =2 +3 +4 6 7 8 =5 +7 9 10 =8 +9 $ % of Bid Cost (Column 9) Total $ % of Bid Cost (Column 9) $ % of Bid Cost (Column 9) Walnut Creek Sewer Renovations, Phase 1 5428 19- Jun -03 5,000 $ 265,000 26% $214,000 21% $ 479,000 47% $ 1,022,000 $ 1,501,000 Walnut Creek Sewer Renovations, Phase 2 5709 20- May -04 5,500 $ 210,000 18% $194,000 17% $ 404,000 35% $ 1,168,000 $ 1,572,000 Pleasant Hill Road East Improvements 5553 20- May -04 6,000 $ 260,000 14% $196,000 11% $ 456,000 25% $ 1,817,143 $ 2,273,143 South Orinda Sewer Improvements, Phase 2 5558 19- May -05 24,200 $ 270,000 13% $248,000 12% $ 518,000 25% $ 2,094,000 $ 2,612,000 Walnut Creek Sewer Renovations, Phase 3 5929 2- Jun -05 7,100 $ 185,000 12% $303,000 19% $ 488,000 31% $ 1,595,000 $ 2,083,000 North Orinda Sewer Renovations, Phase 1 5759 16- tun -05 10,500 $ 280,000 11% $285,000 11% $ 565,000 22% $ 2,535,000 $ 3,100,000 Danville Sewer Renovations, Phase 1 5758 18- May -06 4,900 $ 210,000 17% $197,000 16% $ 407,000 33% $ 1,243,558 $ 1,650,558 North Orinda sewer Renovations, Phase 2 5833 6- Jul -06 9,700 $ 410,000 14% $295,000 10% $ 705,000 25% $ 2,862,000 $ 3,567,000 Walnut Creek Sewer Renovation, Phase 4 5826 3- Aug -06 7,900 $ 241,000 10% $295,000 12% $ 536,000 22% $ 2,395,000 $ 2,931,000 Walnut Creek Sewer Renovation, Phase 5 5964 10- May -07 6,500 $ 140,000 10% $170,000 12% $ 310,000 21% $ 1,460,000 $ 1,800,000 North Orinda sewer Renovations, Phase 2.1 5968 7- Jun -07 3,700 $ 49,000 3% $171,000 9% $ 220,000 12% $ 1,846,000 $ 2,498,000 North Orinda sewer Renovations, Phase 3 5963 5- Jul -07 6,400 $ 149,500 14% $195,000 18% $ 344,500 32% $ 1,092,000 $ 1,439,000 Martinez Sewer Renovations, Phase 1 5975 9- Jul -07 2,650 $ 147,000 15% $120,000 12% $ 267,000 27% $ 982,000 $ 1,292,000 Walnut Creek Sewer Renovations, Phase 6 5972 1- May -08 9,800 $ 497,000 25% $230,000 12% $ 727,000 37% $ 1,970,000 $ 2,697,000 South Orinda sewer Renovations, Phase 3 5985 7- Aug -08 6,700 $ 195,000 15% $227,000 17% $ 422,000 32% $ 1,328,700 $ 1,750,700 Danville Sewer Renovations, Phase 2 5954 19- Mar -09 1,300 $ 48,000 22% $65,000 30% $ 113,000 52% $ 217,000 $ 330,000 South Orinda Sewer Renovations, Phase 4 5950 7- May -09 11,500 $ 255,000 $ 120,000 $ 375,000 27% $ 359,000 $215,000 16% $ 590,000 43% $ 1,379,000 $ 2,328,000 Lafayette Sewer Renovations, Phase 6 5958 18- Jun -09 13,200 $ 250,000 $ 95,000 $ 345,000 21% $ 180,000 $215,000 13% $ 560,000 35% $ 1,607,000 $ 2,347,000 Pleasant Hill Sewer Renovations, Phase 1 5961 6- Aug -09 2,500 $ 122,000 $ 15,000 $ 137,000 38% $ 3,000 $77,000 21% $ 214,000 59% $ 365,000 $ 582,000 Walnut Creek Renovations, Phase 7 5974 6- Aug -09 11,000 $ 267,000 $ 68,000 $ 335,000 18% $ 157,000 $248,000 13% $ 583,000 31% $ 1,857,000 $ 2,597,000 Hall Drive Sewer Renovation, Phase 213 5932 20- May -10 2,600 $ 212,000 $ 86,000 $ 298,000 32% $ 271,000 $117,200 13% $ 415,200 45% $ 925,270 $ 1,611,470 Martinez Sewer Renovations, Phase 3 5952 5- Aug -10 5,350 $ 259,220 $ 81,365 $ 340,585 31% $ 230,000 $298,000 27% $ 638,585 58% $ 1,102,942 $ 1,971,527 Diablo Sewer Renovations, Phase 1 5953 5- Aug -10 5,900 $ 323,000 $ 167,000 $ 490,000 32% $ 249,000 $252,000 17% $ 742,000 49% $ 1,510,000 $ 2,501,000 Lafayette- Pleasant Hill Road Trunk Sewer South Orinda Sewer Renovations, Phase 5 5994 5989 5- May -11 19- May -11 5,600 11,000 $ 259,000 $ 383,000 $ 156,000 $ 259,000 $ 539,000 13% 30% $ 6,000 $ 189,000 $310,000 $250,000 15% 14% $ 569,000 $ 789,000 28% 44% $ 2,039,000 $ 1,779,000 $ 2,614,000 $ 2,757,000 Lafayette Sewer Renovations, Phase 7 5990 16-Jun-111 14,000 $ 407,000 $ 106,000 $ 513,000 26% $ 35,000 $220,000 11% $ 733,000 37% $ 1,996,680 $ 2,764,680 Walnut Creek Renovations, Phase 8 5992 7- Jul -11 10,000 $ 267,000 $ 62,000 $ 329,000 21% $ 19,000 $185,000 12% $ 514,000 33% $ 1,548,700 $ 2,081,700 North Orinda Sewer Renovations, Phase 4 5973 17- May -12 14,400 $ 290,000 $ 81,000 $ 106,000 $ 477,000 26% $ 25,000 $280,000 15% $ 757,000 42% $ 1,807,000 $ 2,589,000 Walnut Creek Renovations, Phase 9 Lafayette Sewer Renovations, Phase 8 Diablo Sewer Renovations, Phase 2 North Orinda Sewer Renovations, Phase 5 Walnut Creek Renovations, Phase 10 8401 8404 5976 8411 8413 21- Jun -12 21- Mar -13 11- Jul -13 17-Apr-141 3-Jul-141 12,000 8,300 11,8001 7,800 8,500 $ 322,000 $ 376,000 $ 290,000 $ 300,000 $ 420,000 $ 150,000 $ 125,000 $ 155,000 $ 92,000 1 $ 183,000 $ 113,000 $ 103,000 1 $ 148,000 $ 472,000 $ 501,000 $ 558,000 $ 495,000 $ 751,000 21% 32% 22% 24% 28% $ 38,000 $ 95,000 $ 120,000 5 70,000 1 $ 33,000 $292,000 $234,000 $392,000 $424,000 $430,000 13% 15% 16% 21% 16% $ 764,000 $ 735,000 $ 950,000 $ 919,000 1 $ 1,181,000 33% 47% 38% 45% 44% $ 2,286,000 $ 1,549,500 $ 2,493,000 $ 2,031,000 $ 2,671,000 $ 3,088,000 $ 2,379,500 $ 3,563,000 $ 3,020,000 $ 3,885,000 Average: 8,282 $ 326,397 5 122,294 $ 237,703 $ 564,100 $ 1,653,773 $ 2,296,251 Total renovated since 2003 (CIPP, sliplining, interceptors, spot repairs projects are not 273,300 included): Industry Average for Pipe Systems Projects (CA Multi- Agency CIP Benchmarking Study. Annual Report - Updated 2013. Tables 3-6 and 7, Pages 29 and 30.) TCC - Total Construction Cost: construction contract, change orders, utility relocation, and construction by agency forces (CSO). Total Project Delivery - Includes Design and Construction Management. Does not include RoW. Public Outreach and Interagency coordination was not included in calculations of Industry Averages. Average TCC $ 1,060,000 $ 760,000 Ir - _� 7Y �• ''-� Vii!•` �. - �.'plir 'if .w t- t _- �� � JJjJJJJ _A! IJ-!)JJJJJJ E-I J'JJJ j . 'YJ-`-P, %'D r� Table 3 -6 Project Delivery Costs by Project Type (% of TCC) (Full Range of TCC ) Table 3 -7 Project Delivery Costs by Project Type (%o of TCC) (Smaller Project Subset of TCC ) 0 2 p n O --1 0 u Q TYPe CD <' o 0 owe "o C_2 _-0=� 64 J 6 Mur!ici I Facilities 19% 14% 33% 2.35 88 Parks 28% 21% 49% 0.49 53 P' S stems 23% 20% 42% 1.06 270 Streets 25% 20% 45% 0.74 244 Average 24% 1 19% 43% 0.92 655 Table 3 -7 Project Delivery Costs by Project Type (%o of TCC) (Smaller Project Subset of TCC ) Notes: Project Delivery percentages represent arithmetic averages of the individual projects and do not represent the results from the regression analyses. 2 Projeci Delivery percentages vary from year to year based on the selection and the composition of the projects in the database, 3 Total excludes projects delivered by alternative delivery mechanisms such a design - build, JOC, and CM@ Zjsk. Projects delivered by alternative techniques are retained in the database but not analyzed. These projects are not included in the 655 projects selected for analysis in the Update 2013 Study. Z p n O �g� n 0 CD O `0 3 Tye owe C_2 D 64 J 6 Municipal Facilities 21% 14% 35% 1.00 70 Parks 30% 23% 53% 0.42 43 Pine S stems 25% 21% 46% 0.76 217 Streets 1 27% 1 21% 1 48% 0.52 195 Average 1 26% 1 20% 1 46% 0.65 525 Notes: Project Delivery percentages represent arithmetic averages of the individual projects and do not represent the results from the regression analyses. 2 Projeci Delivery percentages vary from year to year based on the selection and the composition of the projects in the database, 3 Total excludes projects delivered by alternative delivery mechanisms such a design - build, JOC, and CM@ Zjsk. Projects delivered by alternative techniques are retained in the database but not analyzed. These projects are not included in the 655 projects selected for analysis in the Update 2013 Study. Report Summarizing District's Collection System Project Costs as Compared to Industry Standards 2003 to Present (July 2014) Jean -Marc Petit Director of Engineering October 2, 2014 Central Contra Costa Sanitary District Question from E &O Committee • E &O Committee Requested Review of Collection System Project Cost • Trend showed increasing cost over past several years • Staff prepared a summary of CS cost over past ten years • Reviewed Trends K-INISM I 7. a. /) 1 9/26/2014 Reviewed Past Ten Years of Collection System Projects 0D- �'�CD_ 9/26/2014 ACC 9/26/2014 ��CD� r - ��11JJ'11JJ 9/26/2014 �D0 ©0O OD ®�00 L'flDD ©00 Tack 31 wMau �1 Cwa b aNa AM f K el TCCI IS�ir Ra}e SwwM TCCI u MD_ M"M"ClD_ Lessons Learned • Staff will continue tracking: — Costs associated with the "public relations ", the costs of contacting customers before, during and after construction. — Survey costs related to Right of Way. • Staff is assessing its approach to property acquisitions and right -of -way procedures. • Staff is looking at ways to improve the predesign steps in the renovation program. • Overall, project costs are within Industry Standards. , s, 9/26/2014 0