HomeMy WebLinkAbout04.d. Approve revised FY 2014-15 Capital Improvement Budget (CIB) funding authorization table (Table 1)Central Contra Costa Sanitary District
BOARD OF DIRECTORS '
POSITION PAPER
Board Meeting Date: October 2, 2014
Subject. APPROVE A REVISED FISCAL YEAR 2014 -15 CAPITAL IMPROVEMENT
BUDGET FUNDING AUTHORIZATION TABLE (TABLE 1) WITH ACTUAL
RATHER THAN ESTIMATED CARRYOVER OF UNSPENT FUNDS
PREVIOUSLY ALLOCATED TO ONGOING PROJECTS, AND REVISED
TOTAL FY 2014 -15 AUTHORIZATIONS FOR EACH PROGRAM
Submitted By: Initiating DeptJDiv.:
Earlene Millier, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
E. Lopez — Capital Projects Division Manager
J. Petit — Director of Engineering
Roger S. 13ailey
General Manager
ISSUE: By adopting the Fiscal Year (FY) 2014 -15 Capital Improvement Budget (CIB),
the Board approved the total authorization for each of the four programs in the CIB.
The total authorization is the sum of estimated new allocations and an estimate of funds
allocated but not spent in prior fiscal years, or carryover. Now that the actual amount of
carryover is known, Board approval of the actual total authorization is required.
RECOMMENDATION: Approve a revised FY 2014 -15 CIB funding authorization
(Revised Table 1), and total FY 2014 -15 revised authorizations for each program.
FINANCIAL IMPACTS: Planned expenditures have not changed.
ALTERNATIVES /CONSIDERATIONS: The Board could direct staff to modify the CIB
to keep the total funding authorization level consistent with the estimates included in the
approved CIB. This alternative is not recommended.
BACKGROUND: The Board approved the CIB for inclusion in the FY 2014 -15 District
Budget and adopted the budget on June 5, 2014. Final expenditures for FY 2013 -14
were not known at that time, and therefore, Table 1 of the CIB included estimated
amounts for funds previously allocated to ongoing projects, but unspent at the end of
the fiscal year, referred to as "carryover ". Now that actual FY 2013 -14 expenditures for
capital projects are known, Table 1 has been revised to reflect the actual carryover
amounts.
It is appropriate for the Board to approve the revised FY 2014 -15 CIB Table 1 with
actual, rather than estimated carryover of allocated but unspent funds for ongoing
projects, and total FY 2014 -15 revised authorizations for each program.
Attachment 1 includes the original Table 1 included in the approved CIB and the revised
Table 1 that includes actual carryover and total program authorizations.
Page 1 of 2
POSITION PAPER
Board Meeting Date: October 2, 2014
subject: APPROVE A REVISED FISCAL YEAR 2014 -15 CAPITAL IMPROVEMENT
BUDGET FUNDING AUTHORIZATION TABLE (TABLE 1) WITH ACTUAL
RATHER THAN ESTIMATED CARRYOVER OF UNSPENT FUNDS
PREVIOUSLY ALLOCATED TO ONGOING PROJECTS, AND REVISED
TOTAL FY 2014 -15 AUTHORIZATIONS FOR EACH PROGRAM
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this position paper at the September 22, 2014 meeting and recommended
approval.
RECOMMENDED BOARD ACTION: Approve the revised FY 2014 -15 Capital
Improvement Budget funding authorization table (Table 1) with actual, rather than
estimated, previously allocated but unspent funds for ongoing projects, and total
FY 2014 -15 revised authorizations for each program.
Attached Supportinq Documents:
1. Table 1: Capital Improvement Budget Summary for Fiscal Year 2014 -15 (Original and Revised)
Page 2 of 2
ATTACHMENT 1
Original -- Table 1: Capital Improvement Budget Summary for Fiscal Year 2014 -15
(Adopted June 5, 2014)
Program
95 % of Estimated
Allocation
for projects
in the CIB
5% Program
Contingency
for projects
not in the CIB
Estimated
Allocations this
FY (All Projects)
Estimated
Carry -over from
Previous FY
Total
Proposed
Authorization
Estimated FY
2014.15
Expenditures
Treatment Plant
$4,261,700
$224,300
$4,486,000
$11,498,454
$15,984,454
$9,045,000
Collection System
$17,232,000
$907,000
$18,139,000
$8,191,317
$26,330,317
$12,217,000
General Improvements
$3,302,675
$173,825
$3,476,500
$3,328,016
$6,804,516
$3,265,000
Recycled Water
$541,025
$28,475
$569,500
$812,230
$1,381,730
$552,000
Total this Fiscal Year
$25,337,400
$1,333,600
$26,671,000
$23,830,017
$50,501,017
$25,079,000
Revised -- Table 1: Capital Improvement Budget Summary for Fiscal Year 2014 -15
(Revised October 2, 2014)
Program
95% of Estimated
Allocation
for projects
in the CIB
5% Program
Contingency
for projects
not in the CIB
Estimated
Allocations this
FY (All Projects)
Actual
Carry -over from
Previous FY
Total
Proposed
Authorization
Estimated FY
2014.15
Expenditures
Treatment Plant
$4,261,700
$224,300
$4,486,000
$8,734,145
$13,220,145
$9,045,000
Collection System
$17,232,000
$907,000
$18,139,000
$5,124,845
$23,263,845
$12,217,000
General Improvements
$3,302,675
$173,825
$3,476,500
$1,824,343
$5,300,843
$3,265,000
Recycled Water
$541,025
$28,475
$569,500
$795,758
$1,365,258
$552,000
Total this Fiscal Year
$25,337,400
$1,333,600
$26,671,000
$16,479,091
$43,150,091
$25,079,000